Manuel d'utilisation / d'entretien du produit FAX4500L du fabricant Ricoh
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OPER ATOR’S MANUAL RICOH FAX4500L Please read all of these instructions and keep this manual by your machine. A laser recording facsimile with dual access, expandable memor y , and optional Group 4.
Optional Equipment ISDN Kit This allows you to send and receive messages using the ISDN. Memory Either a 1-Mbyte memory card, a 2-Mbyte memory card, or a 20 Mbyte hard disk can be added. Paper Feed Unit Up to 4 extra 500-sheet paper feed units can be added to the machine.
WARNING: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment.
1. Read all of these instructions. 2. Save these instructions for later use. 3. Follow all warnings and instructions marked on the product. 4. Unplug this product from the wall outlet before cleaning. Do not use liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning.
CONTENTS INTRODUCTION WHAT DOES A FAX MACHINE DO? BAD TELEPHONE LINES AFFECT FAX COMMUNIC ATION HOW TO USE THIS MANUAL CONVENTIONS 1 STORING TELEPHONE NUMBERS 2 STORING NAMES AND LABELS 2 IF YOU MAKE .
1-7. Converting Immediate Transmission to Memory Transmission 25 1-8. Redialing 26 2. RECEIVING FAX MESSAGES 27 2-1. Selecting the Reception Mode 27 2-1-1. Manual Receive (TEL) Mode 27 2-1-2. Auto Receive (FAX) Mode 28 2-2. Substitute Reception 28 2-3.
3-6. Tonal Signals 58 3-7. Chain Dialing 59 3-8. Restricted Access 59 3-9. Counters 60 3-10. Communication Result Display 60 3-11. Length Reduction 60 3-12. Label Insertion 61 3-13. Ordering T oner 62 SECTION 4. PROGRAMMING THE MACHINE 1. PROGRAMMING AT INSTALLATION 63 1-1.
SECTION 5. PRINTING REPORTS 1. AUTOMATICAL LY PRINTED REPORTS 91 1-1. Table of the Reports 91 1-2. Report Formats 92 2. USER-INITIATED REPORTS 95 2-1. TCR 95 2-2. File List 95 2-3. Quick Dial List 95 2-4. Speed Dial List 95 2-5. Group Dial List 95 2-6.
APPENDIX APPENDIX A. PAPER FEED UNIT A-1 APPENDIX B. HARD DISK UNIT B-1 1. PRECAUTIONS B-1 2. GENERAL B-1 3. OPERATION B-2 4. SPECIFICATIONS B-2 APPENDIX C. ISDN OPTION TYPE 40 C-1 1. INTRODUCTION C-1 2. OPERATION C-2 Dialing and Storing T elephone Numbers C-2 3.
Thank you for purchasing this product. This compact machine is ideal for growing businesses, branch offices, or those users who wish to upgrade to a plain paper fax machine with a wide range of features.
This manual contains instructions on how to operate and take care of the ma - chine. T o get the best performance from the machine, read the descriptions of the features in the Facsimile Features Manual, and follow the instructions in the Op - erator’s Manual carefully.
Most procedures start from standby mode, that is, when the display is as shown on the right. The value after "MEMORY" shows how much memory space is remaining. If a procedure does not start at standby mode, the display at the start of the proce - dure is shown.
Punctuation Marks and Symbols If you press 31 while entering a label, a menu of symbols will appear, as shown on the right. ❐ T o select a symbol, press the required key on the ten-key pad.
FACSIMILE FE ATURE AVAILABILITY TABLE This table shows whether a feature is available or not in your machine. Some of these features have to be switched on before they can be used, or may be switched off if not wanted. The "Reference" column of the following table shows where you can find information on how to activate such features.
FACSIMILE FE ATURES MANUAL ✔ / ✖ NOTE REFERENCE FE ATURE NAME AND SECTION NUMBER Auto Receive Mode 2-1 ✔ Manual Receive Mode ✔ Auto Select Mode ✖ Substitute Reception 2-2 ✔ User: p. 74 Handset 3-1 ✔ 2 On Hook Dial 3-2 ✔ Speakerphone 3-3 ✖ Music on Hold 3-4 ✖ AD VANCED FEATURES Sect.
FACSIMILE FE ATURES MANUAL ✔ / ✖ NOTE REFERENCE FE ATURE NAME AND SECTION NUMBER ECM 3-20 ✔ Service Page Retransmission ✔ Service Batch Transmission 3-21 ✔ Service Short Preamble 3-22 ✔ Se.
FACSIMILE FE ATURES MANUAL ✔ / ✖ NOTE REFERENCE FE ATURE NAME AND SECTION NUMBER Communication Failure Report 1-4 ✔ Memory Storage Report 1-5 ✔ User: p. 73 Power Failure Report 1-6 ✔ Transfer Result Report 1-7 ✔ Polling Reserve Report 1-8 ✔ User: p.
LIMI TA TIONS ON VARIOUS FE ATURES The tables on the next two pages show the limitations for each feature. Limitations for some features can be changed by a service technician. COMMUNIC ATION FEATURES PAGE MAX. NUMBER OF ADDRESSES/FILE TOTAL FILES TOTAL ADDRESSES IN ALL FILES MAX.
OTHER FE ATURES MAXIMUM VALUE NOTES Redial Number of times: 253 times Intervals: 40 minutes Default settings: Memory transmission 4 times/5 minutes Immediate transmission 2 times/2 minutes Keystroke P.
WARNING: Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage. POWER AND GROUNDING Pay attention to the following.
COLD WEATHER POWER-UP Avoid raising the room temperature abruptly when it is below 57 ° F , or condensation may form inside the machine. 1. Raise the room temperature to 68 ° F at less than 18 ° F per hour. 2. Wait for 30 to 60 minutes. 3. Turn the power on.
COPY PAPER ❐ 15-20 lb. copy paper is recommended: letter or legal sizes are the most com - monly used ❐ Do not use damp paper, or copies will be defective. ❐ Keep in a vinyl bag if it will not be used for a long time. ❐ Store in a dry, cool, dark place.
LOC ATION For the best possible performance, install your machine in a place which satisfies the following conditions. ❐ Not exposed to direct sunlight ❐ Well ventilated (air turnover at least thr.
1. EXTERNAL VIEW 1 Document Guide 8 Scanner Release 2 Document T able 9 Lifting Handle 3 Operation Panel 10 Front Cover Release 4 T elephone: optional 11 Cassette 5 Manual Feed Button 12 Copy Tray 6 Document Tray 13 Lower Cassette(s) or Drawers: optional (see the next page).
13 14 1 SECTION 1. COMPONENT GUIDE 15.
2. OPER ATION PANEL 1. Power Indicator Lights when the power switch is on. Communicating Indicator Lights when a fax message is being transmitted or received. Receive File Indicator Lights when an incoming message was received into memory because the machine was out of paper or jammed.
2. Display Displays prompts, warnings, and selected modes. Function Key Press to use one of the numbered functions. Yes/No Keys Use to answer questions on the display Scroll Key When an arrow is shown on the display, use this key to access the options, items, or functions indicated by the arrow.
1. SENDING A FAX MESSAGE 1-1. Recommended Types of Document Before you send your document, make sure that it meets the following require - ments. CAUTION: Documents that do not meet these requirements can cause your machine to jam or may cause some components of the machine to become damaged or dirty.
Page Condition Do not place damaged pages into the feeder. Your document must not contain any of the following. Note: Copies made with a copier that uses silicone oil may cause a misfeed. T o avoid this, do not scan such copies until five or ten minutes after copying.
1-2. Transmission Procedure at a Glance 1. Make sure that the machine is in standby mode. 2. Carefully place the document into the auto document feeder. Selecting Contrast and Resolution: See page 22. Options for Sending a Message: See page 23. 3. Dial in one of the following ways.
Possible Problems You want to take out the document Press the scanner release button, open the scanner, and take out the document. CAUTION: If you do not open the scanner before you pull out the document, you may damage the machine.
1-3. Contrast, Resolution, and Halftone Modes - Contrast - Normal: Suitable for most documents Darken: Use for documents with faint writing (such as those written in pencil) Lighten: Use for documents.
1-5. Optional Features for Transmission The following options are only available if " OPTIONS " can be seen in the top right corner of the displa y. 1-5-1. Personal Code If you input your Personal Code, your name will appear on the TCR and Transmis - sion Result Report.
1-5-3. Transmission Deadline (TRD) This feature allows you to input a deadline before which this message must be transmitted. If the first transmission fails, the machine will retry repeatedly until it is successful. 1. Press ↓ 0 3 2. Example: The deadline is 12:50pm.
1-5-5. Other Sending Features 1. Press ↓ 0 7 2. Scroll through the following list of options using the ↑ and ↓ arrows of the scroll key. ❐ Automatic Reduction ❐ TTI ❐ ID Transmission ( You must have stored an ID Code before you can use this feature; see page 66.
1-8. Redialing Automatic Redialing Redialing is done 4 times at 5 minute inter - vals. During redialing, the number being dialed is displayed in brackets at the top of the screen, as shown on the right. The number of redials and the redial interval may be adjusted by a qualified service tech - nician.
2. RECEIVING FAX MESSAGES 2-1. Selecting the Reception Mode There are two reception modes. Press the reception mode key to switch between the modes. 2-1-1. Manual Receive (TEL) Mode This mode is selected when the Manual Receive indicator is lit. Operation is as follows.
2-1-2. Auto Receive (FAX) Mode This mode is selected when the Auto Receive indicator is lit. 1. The telephone rings once. 2. The machine automatically starts to receive the message. 2-2. Substitute Reception If the Receive File indicator is lit, check the following: ❐ The printer paper may be used up.
3. USING THE MACHINE FOR TELEPHONE CALLS A handset is required to execute the procedures in this section. 3-1. Making a Telephone Call 3-1-1. Using On Hook Dial 1. On Hook Dial 2. Dial. See page 20 for how to dial. Do not use the handset. Note: Do not press Start .
3-2. Answering the Telephone If the telephone rings just once: A fax is coming in. Do not pick up the handset. If the telephone rings continuously: 1. Pick up the handset and speak to the other part y . Note: If you hear a high-pitched tone, a fax is coming in.
3-3. Phoning and Faxing on the Same Call 3-3-1. To Talk Before Sending a Fax (On Hook Dial) 1. On Hook Dial 2. Dial. ❐ Do not use the handset. ❐ Do not press Start . 3. If you hear a voice from the machine’s built-in speaker, pick up the handset and speak to the other party.
1. TRANSMISSION 1-1. Broadcasting Make sure that the Memory indicator is lit. If it is not, press Memory . 1. Place your document in the feeder. 2. Dial in one of the following ways. a) T en Key Pad b) Quick Dial c) Speed Dial d) Group ✬ ✬ : Method 1: Press the Quick Dial Key the Group is stored in (in the example, press key 08).
1-2. Keystroke Programs Storing a Program 1. Place a sheet of paper in the feeder. Note: Skip this step if you are making a polling reception program. 2. Select all required features (such as Transfer Request) and telephone num - bers as you would normally do.
Labeling a Program 1. Function 3 4 Note: If you press → Start , a Program List will be printed. 2. Press the Quick Dial key that holds the program that you wish to label. Example: 01 Yes 3. Input your label, using the Quick Dial keys. 4. Yes 5. Either: ❐ Label another program: Go to step 2.
Using a Program - Transmission - 1. Place your document in the feeder. 2. Press the programmed Quick Dial Key. The program begins at once, or at the later time specified by the program. You do not need to press Start . - Polling Reception - 1. Press the programmed Quick Dial Key.
1-3. Confidential Transmission 1. Place your document in the feeder. Then: Function 1 1 2. Dial then press Yes . 3. Either: ❐ Dial another number: Go to step 2. ❐ Press Start . NOTE: See the table on page 8 concerning the limitations to this feature.
1-4. Polling Transmission 1-4-1. Free Polling 1. Place your document in the feeder, then: Function 1 4 2. Start Your fax message is stored and held on polling standby. Note: If you see FILE EXISTS CLEAR? PRESS YES . NO , you already have a message on Free Polling Standb y .
1-4-3. Stored ID Override This procedure will override the ID Code stored in your machine. The override is only effective for this one transmission. 1. Place your document in the feeder, then: Function 1 3 2. ↓ 0 6 3. Enter the ID code that you wish to use for this message.
- Options for Polling Transmission - The options are only available if the following can be seen in the top right corner of the display: OPTIONS ↓ 1. ↓ 0 7 2. Scroll through the following list of options using the ↑ and ↓ arrows of the scroll key.
1-5. Transfer Request You may program one of the User Function Keys to activate this feature. See page 56 for how to do this. 1. Place your document in the feeder. 2. Function 1 2 3. Input the telephone number of the first transfer broadcasting station, then press Yes .
5. Either: ❐ Enter more destinations for this transfer broadcaster - go to step 4. ❐ Input another transfer broadcaster and its destinations: ↓ - go to step 3. ❐ Start the transfer request: Start NOTE: You may use some transmission options, such as Send Later.
1-7. Secure Transmission Before using this feature, you must program one of the User Function Keys to acti - vate this feature (Function 35; see page 56). 1. Place your document in the feeder. 2. Press the User Function Key that you have programmed for Secure Transmis - sion.
2. RECEPTION 2-1. Polling Reception 1. Function 1 5 2. Dial one or more numbers. 3. Start NOTE: See the table on page 8 concerning the limitations to this feature. Options - Stored ID Override - This procedure overrides the ID Code that is stored in your machine.
2-2. Authorized Reception 1. Function 6 0 2 2 2 2 7 2 Note: At this time, you can print an Authorized Reception List by pressing → Start . 2. Either: ❐ Store some RTIs/CSIs: 1 . Go to step 3. ❐ View the RTIs/CSIs that you have stored so far: 2 .
6. Scroll through the stored RTIs/CSIs on the screen with ↓ . ❐ It is not possible to edit an RTI/CSI; if you wish to do so, you must delete the incorrect entry and reinput it. ❐ T o delete the displayed RTI/CSI: Clear . Go to step 2. ❐ When you have finished: No .
KEEPING THE HEATER ON ALL DAY: Set both timers to ON = 12:00AM. KEEPING THE HEATER OFF ALL DAY: Set both timers to OFF = 12:00AM. 4. Either: ❐ Program the timer for another day: Go back to step 2. ❐ Finish: Yes Function NOTE: For the Night Timer to take effect, you must switch it on.
4. Input the telephone number of this for - warding station. (If your machine is be - hind a PBX, add the access code before the number, unless the forwarding sta - tion is an extension connected to the same PBX as your machine.
6. Type in an RTI or CSI, then press Yes . 7. Either: ❐ Store this RTI as a wild card: Yes ❐ Otherwise: No 8. Either: ❐ Enter another RTI or CSI: Go to step 6. ❐ Finish: No . Go to step 5. 9. Scroll through the stored RTIs/CSIs on the screen with ↓ .
Editing the Forwarding Feature 1. Function 6 0 2 2 2 2 7 5 2. Input the code number of the forwarding station that you wish to edit (see the Forwarding List for a list of these codes). Then press Yes . 3. Either: ❐ Erase this forwarding station num - ber and all RTIs/CSIs stored with it: No x 2, then Yes to erase.
❐ If you wish to view another forward - ing station number: Yes . Go to step 2. ❐ Finish: Function 5. ↓ until the RTI/CSI that you wish to delete appears. T o delete the RTI/CSI: Clear , then go to step 4. ❐ It is not possible to edit an RTI/CSI; if you wish to do so, you must delete the incorrect label and store a new one.
2-5. Specified Cassette Selection (Optional Paper Feed Unit Required) 1. Function 6 0 2 2 2 2 7 6 Note: At this time, you can print a Specified Cassette Selection List by pressing → Start . 2. Either: ❐ Store some RTIs/CSIs: 1 . Go to step 3. ❐ View the RTIs/CSIs that you have stored so far: 2 .
6. Scroll through the stored RTIs/CSIs on the screen with ↓ . ❐ It is not possible to edit previously stored RTIs/CSIs; if you wish to do so, you must delete the incorrect label and store a new one. ❐ T o delete the displayed RTI/CSI: Clear ❐ When you have finished: No .
3. OTHER FE ATURES 3-1. Copying 1. Press Copy . Note: To cancel copy mode, press Copy again. 2. Use the ← and → arrows on the scroll key to select the required copy pa - per size. The number of choices that you have depends on how many paper feed units you have installed.
3-2. File Management 3-2-1. Erasing a File from Memory 1. ❐ Fax message file (Memory Transmission): Function 2 1 ❐ Instruction file (Polling Reception): Function 2 2 ❐ Fax message file (Polling Transmission): Function 2 3 (Example display: Using Function 21) 2.
3-2-2. Printing a File 1. ❐ Fax message file (Memory Transmission): Function 2 4 ❐ Fax message file (Polling Transmission): Function 2 5 (Example display: Using Function 24) 2. Either: ❐ Print a list of files: → Start ❐ Scroll through the files on the dis - play: ↓ until the required file ap - pears.
3-3. User Function Keys Each of the User Function Keys F1 - F5 can be programmed with one of the fol - lowing functions. In a new machine, the F1 to F4 keys have already been pro - grammed, as shown in the table below in boldface. Code Function Code Function 01 Use the Direct Entry feature.
3-4. Function Programs Storing a Function Program For example, store Function 32 (Programming Speed Dial) into Function Key F5 as a Function Program. You can only use the User Function Keys F1 to F5 for this feature. 1. Function 3 2 2. F5 3. Yes Function Using a Function Program 1.
3-5. Printing from Memory Lock (Memory Card or Hard Disk Required) 1. Function 5 2 2. Input the Memory Lock ID. Example: 4 6 3 3 3. Start NOTE ❐ If the Confidential File indicator is blinking, a message has been stored using Memory Lock.
5. Input the digits that you need, such as your code number, to use the remote facilit y . These digits will depend on the remote facility. Note: Do not press Start . 6. After you have finished your business with the remote facilit y , hang up. 3-7. Chain Dialing Example: 01133-1-5553333 (From the USA to Paris).
3-9. Counters 1. Function 6 0 2 2 2 2 9 5 2. When you have finished: Yes 3-10. Communication Result Display 1. Function 4 1 → 2. Scroll through the past communications on the screen using ↑ and ↓ .
3-12. Label Insertion In this model, your message will appear as follows at the other end if Label Inser - tion is switched on in your machine. T o use this feature, you must: ❐ Switch Label Insertion on for each Speed Dial and Quick Dial that you wish to use this feature with (see the procedures starting on pages 76 and 79).
3-13. Ordering Toner T o use this feature, you must do the following in advance: ❐ Make sure that digit 7 of User Parameter Switch 4 is at 1. (The machine is given this setting when it leaves the factory, so if you have not changed it, you don’t need to worry about this.
1. PROGRAMMING AT INS TALLATION Installation will be done by a service technician. CAUTION Do not switch on until everything is connected up properly. If you wish to move the machine to a new location, contact a service technician. 1-1. Language Selection 1.
1-2. Date and Time 1. Function 6 0 2 2 2 2 9 2 2. Use the ← and → arrows on the scroll key to move the cursor across the display. Use the keypad to correct the individual elements. ❐ T o change the month, move the cursor to the month and scroll through the months with the ↑ and ↓ keys.
1-4. Telephone Number 1. Function 6 0 2 2 2 2 6 1 ↓ 2. Yes 3. Input your fax terminal’s telephone number. You must add your country’s inter - national dial and country codes at the start of the number. Check these codes with your local telecommunications operator.
1-6. Next Transfer Station (Group 4 Kit required) 1. Function 6 0 2 2 2 2 6 1 ↓ x 3 2. Yes 3. Input the number of the Next Transfer Station. 4. Yes Function 1-7. ID Code This is the ID Code that you use with Polling, ID Transmission, Transfer Request, and Closed Network.
1-8. Confidential ID (Memory Card or Hard Disk required) 1. Function 6 0 2 2 2 2 6 1 then ↓ until the screen is as shown opposite. 2. Yes 3. Input the Confidential ID that you will be using. Example: 6 7 5 4 4. Yes Function If you do not store a Confidential ID, you will not be able to receive confidential messages.
1-10. RTI Your RTI appears on the other party’s operation panel during communication. 1. Function 6 0 2 2 2 2 6 1 then ↓ until the screen is as shown opposite. 2. Yes 3. Input the RTI that you will be using. Example: XYZ COM PANY Note: Not more than 20 characters.
1-11. TTI Your TTI is printed at the other end on the top edge of each page that you send. 1. Function 6 0 2 2 2 2 6 1 then ↓ until the screen is as shown opposite. 2. Yes 3. Either: ❐ Copy the RTI across and store that as the TTI: 2 . Then, if you wish to edit the TTI: ↑ .
1-12. CSI Your CSI appears on the other party’s operation panel during communication in - stead of your RTI, if the other party’s machine is another manufacturer’s product. 1. Function 6 0 2 2 2 2 6 1 then ↓ until the screen is as shown opposite.
2. SETTINGS 2-1. On/Off Switches 1. Function 6 0 2 2 2 2 8 1 The first displayed item is the telephone line type: DP = Pulse Dial, TT = T ouch T one. In the above display, TT is currently selected. 2. Scroll through the list of features with ↑ and ↓ until the required feature appears.
2-2. User Parameter Settings 1. Function 6 0 2 2 2 2 9 1 Note: At this time, you can print a User Parameter List if you press → Start . 2. The current settings for switch 00 are now displayed on the bottom line of the display (the top line shows the settings normally seen in a machine just deliv - ered from the factory).
Switch 00 - Home position settings Digit Purpose 0 Marker 0: Off 1: On (successfully scanned documents will be marked) 1 2 Contrast Bit 2 Bit 1 Setting Bit 2 Bit 1 Setting 0 0 Normal 1 0 Darken 0 1 Li.
Switch 03 - Automatic printing of reports Digit Purpose 0 Inclusion of part of the image on the following reports: Transmission Result Report, Memory Storage Report, Polling Clear Report, Communication Failure Report, Transfer Result Report, Transmission Deadline Report, Polling Confirmation List 0: No 1: Yes 1 to 7 Do not change these settings.
3. ADJUSTMENTS 3-1. Volume Adjustments 1. Function 6 0 2 2 2 2 9 3 2. ❐ Increase: → ❐ Decrease: ← ❐ T est the current setting: Start . Press Stop when you have fin - ished the test. ❐ Accept: Yes 3. Repeat step 2 for the other monitors and the buzzer.
4. TELEPHONE NUMBERS AND PERSONAL CODES 4-1. Programming Quick Dial This machine has 32 Quick Dial Keys (01 to 32), each of which can be pro - grammed as one of the following.
5. Yes 6. Either: ❐ Input a label using the Quick Dial keys. Then press Yes . ❐ Do not program a label: Press Yes . 7. Switch Label Insertion on or off. Use the ← and → arrows on the scroll key to select the re - quired setting. Then: Yes 8. Either ❐ Program another: Go to step 2 ❐ Finish: Function Editing a Quick Dial Key 1.
4. Edit the number ; use ← and → to move the cursor, and use Clear to delete the cursor character. After entering the new number, press Yes . 5. Either ❐ Change the label: Edit the existing label, then press Yes . ❐ Keep the label as it is: Yes 6.
3. Yes 4. Erase the number: No . After erasing a number, you may store a new one to replace it if you wish. If you do not wish to store a new number, press No again. Then go to step 2 to continue or press Function if you have finished. 4-2. Programming Speed Dial Programming a New Speed Dial 1.
5. Yes 6. Either: ❐ Input a label using the Quick Dial keys (such as XYZ CO. LONDON). Then press Yes . ❐ Do not program a label for this number: Press Yes . Go to step 9. 7. The letter shown next to "INPUT" will be used with the Telephone Directory feature when searching for a name.
Editing a Speed Dial 1. Function 3 2 2. Input the Speed Dial Code that you wish to edit. Example: 0 0 If the wrong number is displayed, press No , or use the ↑ and ↓ keys to scroll through the Speed Dial Codes on the screen. 3. Yes 4. Edit the number ; use ← and → to move the cursor, and use Clear to delete the cursor character.
7. Switch Label Insertion on or off. Use the ← and → arrows on the scroll key to select the re - quired setting. Then: Yes 8. Either ❐ Program another: Go to step 2. ❐ Finish: Function Erasing a Speed Dial Code 1. Function 3 2 2. Input the Speed Dial Code that you wish to erase.
4-3. Programming Groups Groups allow you to combine numbers already stored in Quick Dial Keys or Speed Dial Codes or other numbers entered at the keypad into one group, for easy sequential transmission to all the numbers in that group. Note: See page 32 for information on how to dial a group.
Storing Numbers in a Group First, enter Group Programming mode as explained on page 83. Then: 1. Press 1 . 2. Input the number that you wish to store in the group. For example: ❐ Quick Dial 25: 25 ❐ Speed Dial 00: Speed Dial 0 0 ❐ Full number: Input at the keypad on the operation panel.
Checking Which Numbers are Already in the Group First, enter Group Programming mode as explained on page 83. Then: 1. Press 2 . 2. Press ↓ to scroll through the numbers on the display. ❐ T o erase the displayed number: Clear . Go to step 3. ❐ When you have finished checking this group: No .
Storing a Group Transfer Station First, enter Group Programming mode as explained on page 83. Then: 1. Press 4 . 2. Store the telephone number of the termi - nal that you wish to act as the Group Transfer Station for this group. Input the number as a Quick Dial, Speed Dial, or full number at the keypad.
Erasing the Group This procedure deletes this Group and all the numbers stored in it. The Speed Dial Codes and Quick Dial Keys that you used in this Group will not be deleted from the memory; you can continue to use them for other purposes. First, enter Group Programming mode as explained on page 83.
4-4. Personal Codes Personal Codes allow you to track machine usage; they are printed for each com - munication on the TCR and other reports. They can also be used with the Re - stricted Access feature, to ensure that unauthorized personnel do not use the machine.
4. Input a name for this Personal Code us - ing the Quick Dial keys. Example: JOHNSON If you do not wish to store a label: Yes . Go to step 6. 5. Yes 6. Input a Confidential ID for the personal code used by this user. Example 4 6 5 6 If you do not wish to store an ID: No Go to step 8.
Editing or Erasing a Personal Code 1. Function 6 0 2 2 2 2 7 1 2. Input the Personal Code that you wish to edit. Example: 5 4 7 7 Press No if you entered the wrong code. 3. Either: ❐ Erase this Personal Code: Clear Yes Go back to step 2. ❐ Edit the contents of this code: Yes .
1. AUTOM ATICAL LY PRINTED REPORTS 1-1. Table of the Reports AUTOMATICALLY PRINTED REPORTS SETTINGS ON/OFF DEFAULT Confidential File Report ✬ Use Function 81 (see page 71). OFF Communication Failure Report [Note] Error Report Contact a service technician.
1-2. Report Formats Example 1. Error Report The following report means that the machine sent four pages but there were er - rors during the first two pages.
The following pages explain the symbols that appear in certain columns of the re - ports. The Mode Column See the bottom of the TCR for a full listing of the symbols on the TCR. On other reports such as the File List, a code is given, informing the type of com - munication.
The Results Column OK: Successful Communication E: An error occurred The Footnote on the Reports TX: T otal number of transmitted pages RX: T otal number of received pages On the User Parameter List, you will also see the following counter: OPU Counter: T otal number of pages printed so far with the current master unit.
2. USER-INITI ATED REPORTS 2-1. TCR 1. Function 4 1 Start 2-2. File List 1. Function 4 2 Start 2-3. Quick Dial List 1. Function 4 3 Start 2-4. Speed Dial List 1. Function 4 4 Start 2-5. Group Dial List 1. Function 4 5 Start 2-6. Program List 1. Function 4 6 Start 2-7.
1. REPLACING PAPER ❐ When the Add Paper indicator ( ) on the operation panel is lit, the upper cassette is empt y . ❐ When the Add Paper indicator ( ) on the lower cassette is lit, the lower cassette is empty (only when the lower cassette is installed).
2. REPLACING THE TONER CASSETTE ❐ When the Add T oner indicator ( ) starts to blink, the toner cassette is al - most empty. You will be able to make 100 more copies before you have to change the toner cassette. ❐ When the Add T oner indicator ( ) remains lit, it is time to install a new toner cassette.
5. On the new toner cassette, remove the two green plastic stoppers. 6. Slide the new toner cassette into the machine along the rails until it stops. CAUTION ❐ Do not touch the cleaning blade [A]. ❐ Do not touch the gear [B]. 7. Close the front cover.
3. REPLACING THE MARKER When the mark made by the marker becomes pale, replace the marker as de - scribed below. 1. Remove the document tray. 2. Open the scanner cover. 3. Replace the marker. If tweezers are not available, you may press the point of a pencil down vertically into the marker and remove it by lifting straight up.
4. CHANGING THE PAPER SIZE OF THE CASSETTE When you want to use a different size of paper in the cassette, do the following. NOTE: You need a #2 philips screwdriver for this procedure. 4-1. Upper Cassette 1. Remove the upper cassette. CAUTION: To avoid dropping the cassette hold it by the front and side while pulling it out.
4. Change the position of the two side fences [C] to match the new paper size. 5. Change the paper size actuator [D] to the appropriate one. 6. Push down the bottom plate [E].
4-2. Lower Cassette(s) 1. Remove the lower cassette. CAUTION: To avoid dropping the cassette, hold it by the front and side while pulling it out. 2. Remove the side fences [F]. 3. Change the position of the bracket [G]. NOTE: If necessar y , hold up the bottom plate [H].
5. USER MAINTENANCE PROCEDURE T o ensure that your fax continues to operate smoothly, some simple maintenance is required. This entails cleaning a few components. User maintenance should be done once every 6 months. 5-1. User Maintenance Table The following table shows what items you need to look after from time to time.
5-2. User Maintenance Procedure 5-2-1. Scanner ➊ ➌ ➋ [J] [H] [I] [F] [E] SECTION 6. LOOKING AFTER THE MACHINE 104.
1. Prepare a soft damp cloth. 2. Turn off the main power switch. Note for machines that do not have the optional hard disk unit Before turning off the main switch, make sure that the remaining memory capacity is 100%. If the machine is switched off for more than an hour, any fax messages in the memory may be lost.
6. Clean the separation roller [E] with the soft damp cloth, while rotating the roller. This roller is near the ➀ decal. 7. Clean the white strip [F] with the soft damp cloth. CAUTION: Do not damage the sensor actuator [G] (black plastic) below the white strip.
9. Turn the main power switch off. 10. Clean the exposure glass [I] with the soft damp cloth. 11. Clean the pick-up and feed rollers [J] with the soft damp cloth, while rotat - ing the rollers in the direction shown in the diagram. These rollers are near the ➁ decal.
5-2-2. Main Body [L] [U] [N] [T] [W] SECTION 6. LOOKING AFTER THE MACHINE 108.
1. Remove the upper cassette [K]. CAUTION: To avoid dropping the cassette, hold it by the front and side while pulling it out. 2. Clean the three registration roll - ers [L] with the soft damp cloth, while rotating them in the direc - tion shown in the diagram.
3. Clean the white paper feed rollers [N] in the cassette, while rotating them. 4. Put back the cassette. 5. Open the front cover [O]. 6. Remove the toner cassette [P]. CAUTION: To prevent your table from getting dirty, lay a sheet of paper on it before removing the toner cassette.
7. Lay a sheet of paper on top of the master belt [S] (dark green plastic belt), to avoid damage to the master belt. CAUTION: Do not touch the master belt. 8. Slide the blue plastic corona wire cleaner [T] from its home position all the way across to the right side of the machine.
5-2-3. Lower Paper Feed Unit(s) (If one or more are installed) 1. Remove the lower cassette. CAUTION To avoid dropping the cassette, hold it by the front and side while pulling it out. 2. Clean the paper feed roller [U] with the soft damp cloth, while rotating it in the direction shown in the diagram.
CAUTION: Do not attempt any repairs other than those mentioned in this manual. Removing covers may expose you to dangerous voltages and other risks. Refer all servicing to qualified personnel. CHECK THE INDIC ATORS AND DISPL AY PANEL Check the indicators on the operation panel to check if there are any problems.
-Adjustment- If you normally scan thin or thick sheets of paper you can adjust the auto docu - ment feeder mechanism. Also, this is useful when you have document multifeed or non-feed problems. If you open the scanner cover you can find the adjustment knob (blue color) and scale easil y .
2. COPY JAMS If the Clear Copy Indicator ( ) blinks, there is a copy jam. There are five possible locations: ❐ Cassette entrance ❐ Inside the machine ❐ Copy feed-out area ❐ Lower cassette entrance (for machines with one or more lower paper feed units) A.
B. Inside the Machine 1. Remove the trays, and pull open the cassette. 2. Open the front cover. 3. Pull out the jammed paper carefully by the leading or trailing edge, or by the center if both edges are jammed. CAUTIONS: ❐ Do not touch the fusing unit (the parts inside the machine colored orange).
C. Copy Feed-out Area 1. Remove the document table and copy tra y , and pull open the cas - sette. 2. Open the copy feed out cover. 3. Gently pull out the misfed paper. Do not leave any pieces inside. 4. Close the copy feed out cover. Put back the document table and copy tra y .
D. Lower Cassette Entrance CAUTION If there is a paper feed problem in the lower cassette entrance, please slide out the cassettes one by one, from the top cassette down, before removing the paper. 1. Pull open the lower cassette. 2. Gently pull out the misfed paper.
4. OPER ATING DIFFICU LTIES SYMPTOM REQUIRED ACTION SET DOCUMENT is not displayed. Switch the power on. If the Power indicator does not light, check that the power cord is plugged in. The machine cannot dial out. ❐ The telephone line is disconnected.
SYMPTOM REQUIRED ACTION The telephone keeps ringing and no fax is printed. ❐ You are in Manual Receive mode. Change to Auto Receive mode (see page 27). ❐ Power is switched off. No printout; the Add Paper indicator is lit. The cassettes are empty. Add paper (see page 96).
5. DOCUMENT MISFEED Incorrect operation or use of a non-recommended document type may cause a multifeed or a non feed. CAUSE REQUIRED ACTION Incorrect Position Put the document in the feeder correctly. See page 20. Incorrect Setting Method Align the edges of the document.
6. DISPL AYED ERROR MESSAGES The following messages may appear while you are operating or programming the machine. CHECK AUTO-DIALING You cannot use the auto-dialer at the moment. Use the ten-key pad or the handset. NO BOOKING FOR POLLING RECV No polling reception operations have been programmed.
7. ERROR CODES Fax machines use a telephone line. The same types of problems you experience while making phone calls (such as noisy lines, crosstalk, disconnection during conversation, weak signals) also occur with faxing. Telephone callers can deal with the problems themselves (for example, by speaking a bit louder), but fax ma - chines cannot.
Code Possible Cause 0-24 The memory may be full, and there may be a problem with your printer, such as a jam or running out of paper or toner. Wait for some space to appear in the memory, then solve the problem with your printer.
Dimensions: 19.5" x 18.8" x 12.0" (W x D x H) Excluding trays, handset, cassettes, and optional kits. Weight: 42 lbs Excluding trays, handset, cassettes, and optional kits.
WARNING: Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. OPERATION Up to four paper feed units can be installed. Each paper feed unit can hold up to 500 sheets of paper, which means that you can add an extra 2,000 sheets of copy paper capacity to your fax machine.
1. PRECAUTIONS WARNING: Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. Before you start to use the machine, note the operating precautions mentioned in the section entitled "Precautions" at the front of the manual for the facsimile ma - chine.
3. OPER ATION When you switch the machine on, switch both the facsimile machine and the hard disk unit on. The power indicator on the hard disk unit lights when the hard disk is switched on. The operating procedures are the same as those already described in this manual.
1. INTRODUCTION The ISDN Option Type 40 allows you to send and receive fax messages on high- speed high-quality digital networks. It will allow you to connect the machine to an ISDN (Integrated Services Digital Network) for either Group 4 or Group 3 fax com - munication.
2. OPER ATION Dialing and Storing Telephone Numbers Introduction After installing the ISDN Option Type 40, you must be careful to select the correct signaling type (Group 3 or Group 4) when dialing, or when storing a telephone number as a Speed Dial or Quick Dial.
T ransmission Procedure The following example shows how to dial (assuming that the ISDN Option Type 40 has been installed). The differences between this procedure and the procedure for the base machine (refer to page 20) are as follows: ❐ You have to select G3 or G4 before you dial a number.
Storing a Telephone Number The following example shows how to store a Quick Dial if the ISDN Option Type 40 has been installed. The differences between this procedure and the procedure for the base ma.
5. Yes 6. Either: ❐ Program a label for this number: go to step 7. ❐ Do not program a label: Yes ; go to step 8. 7. Input a label using the Quick Dial keys. Then press Yes . 8. Switch Label Insertion on or off. Use the ← and → arrows on the scroll key to select the re - quired setting.
3. TROUBLESHOOTING Call Progress Signals (CPS) Sometimes, a Call Progress Signal and an error message will appear on the dis - play panel. Possible messages are as follows. DIALING The machine is dialing; do not press Stop. REMOTE TERMINAL BUSY Try again later.
INDEX A Add Paper Indicator 96, 120 Add Toner Indicator 97 AI Redial 17, 26 Alarms 21 Authorized Reception 9, 44 Authorized Reception List 44, 95 Authorized Reception, on/off 71 Auto Receive Mode 28 A.
ID Transmission 25, 66 Immediate Transmission 22, 25 Indicators 16 Add Paper 96, 120 Add Toner 97 Clear Copy 115, 120 Clear Original 21, 113, 119 Confidential File 28 Line Fail 21, 118 - 119 Power 119.
Polling Result Report, on/off 73 Power Indicator 119 Power Supply 10 Printing a file from memory 55 Program List 34, 95 Programming Authorized Reception 44 Confidential ID 67 CSI 70 Date and Time 64 E.
Specified Cassette Selection, on/off 71 Speed Dial 8 Programming 79 Using a Speed Dial number 20, 32 Speed Dial List 79, 95 Standby Mode 2, 121 Substitute Reception 28, 52 Substitute Reception, on/off.
CERTIFIC ATION LABEL Certification Label RICOH UNITECHNO CO., LTD Complies with FDA radiation performance standards, 21 CFR 713 Subchapter J. TSURUGASONE YASHIO-SHI SAITAMA-KEN JAPAN MANUFACTURED: PPC.
USA FCC Requirements 1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a la bel that contains, among other information, the FCC registration number and ringer equivalence number (REN) for this equipment. If requested, this information must be provided to the telephone company.
QUICK REFERENCE FUNCTION LIST . . . . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . . .. . . .. . . .. . . . ✂ . . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. .. .. . . .. . . .. . . .. . . .. . . .. . . ..
NO. FUNCTION PAGE 11 Confidential Transmission 36 12 Transfer Request 40 13 Secured Polling Transmission 37, 38 14 Free Polling Transmission 37 15 Polling Reception 43 16 Direct Fax Number Entry 42 21.
SUPPLIES CAUTION: Ricoh shall not be responsible for any damage or expense that may result from the use of parts other than recommended parts. TONER CASSETTES ❐ TONER CASSETTE TYPE 30 is recommended for the best performance. MARKER ❐ MARKER TYPE 30 is recommended for the best performance.
Un point important après l'achat de l'appareil (ou même avant l'achat) est de lire le manuel d'utilisation. Nous devons le faire pour quelques raisons simples:
Si vous n'avez pas encore acheté Ricoh FAX4500L c'est un bon moment pour vous familiariser avec les données de base sur le produit. Consulter d'abord les pages initiales du manuel d'utilisation, que vous trouverez ci-dessus. Vous devriez y trouver les données techniques les plus importants du Ricoh FAX4500L - de cette manière, vous pouvez vérifier si l'équipement répond à vos besoins. Explorant les pages suivantes du manuel d'utilisation Ricoh FAX4500L, vous apprendrez toutes les caractéristiques du produit et des informations sur son fonctionnement. Les informations sur le Ricoh FAX4500L va certainement vous aider à prendre une décision concernant l'achat.
Dans une situation où vous avez déjà le Ricoh FAX4500L, mais vous avez pas encore lu le manuel d'utilisation, vous devez le faire pour les raisons décrites ci-dessus,. Vous saurez alors si vous avez correctement utilisé les fonctions disponibles, et si vous avez commis des erreurs qui peuvent réduire la durée de vie du Ricoh FAX4500L.
Cependant, l'un des rôles les plus importants pour l'utilisateur joués par les manuels d'utilisateur est d'aider à résoudre les problèmes concernant le Ricoh FAX4500L. Presque toujours, vous y trouverez Troubleshooting, soit les pannes et les défaillances les plus fréquentes de l'apparei Ricoh FAX4500L ainsi que les instructions sur la façon de les résoudre. Même si vous ne parvenez pas à résoudre le problème, le manuel d‘utilisation va vous montrer le chemin d'une nouvelle procédure – le contact avec le centre de service à la clientèle ou le service le plus proche.
