Manuel d'utilisation / d'entretien du produit Aficio 340 du fabricant Ricoh
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Read this manual carefully before you u se this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
Introduction This manual contain s detailed instruction s on the operation an d maintenance of this machine. To get maximum versatility fro m this machine all opera tors should carefully read and follow the instru ctions in this manual. Please kee p this manual in a ha ndy place near the ma chine.
L HOW TO READ THIS MANUAL Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.
LL T ABLE OF CONTENTS MANUALS FOR THIS MACHINE ................................................................. 1 MACHINE TYPES ......................................................................................... 2 ADDITIONAL FUNCTIONS PROVIDED BY OPTIONAL MEMORY UNITS 3 Copy Mode .
1 MANUALS FOR THIS MACHINE This is a multi-functional machine combining copying and facsimile functions. This manual describes procedures common to these functions. Each function's reference describes the operational procedures separately for the copying and facsimile functions.
2 MACHINE TYPES There are three models of this machine. The main differences between them are memory capacity and copy speed. To make sure which model you have, see the inside front cover.
3 ADDITIONAL FUNCTIONS PROVIDED BY OPTIONAL MEMORY UNITS You can expand the capabilities of this machine to include fax functions. When you want to add a function, contact your sales or service representative.
4 Facsimile Mode (Option) You can send and receive fax messages in facsimile mode. Installation of option- al expansion memory allows more functions to be used, and more data to be stored.
è 1. MODES CHANGING MODES You can use this machine not only as a copier, but optionally as a fax machine as well. Press the { Copy } key to use copy functions, or press the { Fax } key to use facsimile functions. Limitation ❒ You cannot switch modes in any of the following cases: • When scanning in a fax message for transmission.
MODES ç 1 MULTI-ACCESS You can carry out another job using a different function while the current job is being performed. This allows you to handle your jobs efficiently regardless of how the machine is being used. For example: • While making copies, the machine can send a fax message that has been stored in memory.
MULTI-ACCESS æ 1 - Multi-accessing exam ple The order of multi-accessing operations is as follows: *1 This job runs in the background, regardless of any current data scanning/writing op- erations. Note that you can also receive faxes into memory wit h such a job.
MODES å 1 Mode after you select Copy Facsimile Transmission Reception Mode before you select Copying Enhanced Image Copy Memory Copy Sort Stapling Scanning An Original for Memory Transmission Memory .
MULTI-ACCESS ä 1 ✩ …means that these functions can be used together. ❍ …means that you can interrupt the current job with Function keys or the { In- terrupt } key to proceed to a subsequent job. → …means that another job will automatically start after the current job is fin- ished.
MODES ìí 1 COPY MODE Changing To Copy Mode You can always make a copy when the machine isn't printing or scanning a fax data. A Press the { Copy } key. The copy display appears on the panel display. Reference For details, see the “Copy Refer- ence”.
COPY MODE ìì 1 Resuming the interrupted copying job A Reset the previous original. B Press the { Start } key. The machine resumes the inter- rupted copy run. Copying And Multi-accessing Note ❒ Machine operations are different depending “16. Print Priority” (See ⇒ P.
MODES ìë 1 FAX MODE Changing To Facsimile Mode You can always use the machine as a facsimile when you are not copying. A Press the { Fax } key. The facsimile display appears on the panel display. Note ❒ The Memory Transmission/Re- ception function is performed automatically even when an- other function is being used.
FAX MODE ìê 1 press the { Copy } key and do the previous job again. Sending A Fax Sending a fax while printin g a received fax Scanning originals for memo ry transmission The machine can scan your originals for memory transmission even while printing a received fax.
MODES ìé 1 While outputting copy A Press the { Fax } key to switch to the facsimile display. You can send a fax while copying. Note ❒ Remove any originals of your copy job. B Complete the usual operations for sending a fax, then press the { Start } key.
ìè 2. USER TOOLS (SYSTEM SETTINGS) KEYS FOR USER TOOLS (SYSTEM SETTINGS) 1. { User Tools/Counter } key 2. Panel Display 3. { Selection } keys Press the key under the item you wish to select. 4. < and > keys (Cursor keys) Press to select an item on the panel dis- play.
86(5ý722/6ýõ6<6 7(0ý6(77,1 *6ô ìç ë ACCESSING THE USER TOOLS (SYSTEM SETTINGS) This section is for the key operators in charge of this machine. You can change or set the machine's default settings. Preparation After using the user tools, be sure to exit it to return to Copy mode.
$&&(66,1*ý7+(ý86(5ý722/6ýõ6<67(0ý6(77,1*6ô ìæ ë D Change the settings by following the instructions on the panel dis- play. Then press the [ OK ] key. Reference ⇒ P.19 “Settings You Can Change With The User Tools” Note ❒ [ OK ] : Press to set the new set- tings and return to the previous menu.
86(5ý722/6ýõ6<6 7(0ý6(77,1 *6ô ìå ë USER TOOLS MENU (SYSTEM SETTINGS).
6(77,1*6ý<28ý&$1ý&+$1*(ý:,7+ý7+(ý86(5ý722/6 ìä ë SETTINGS YOU CAN CHANGE WITH THE USER TOOLS Reference For how to access the user tools, see ⇒ P.16 “Accessing The User Tools (System Settings)” . System Settings 1 / 6 Menu Description 01.
86(5ý722/6ýõ6<6 7(0ý6(77,1 *6ô ëí ë System Settings 2 / 6 Menu Description 05. System Reset The machine returns to its prioritized mode automatically after your job is finished, after the selected time. This func- tion is called “System Reset”.
6(77,1*6ý<28ý&$1ý&+$1*(ý:,7+ý7+(ý86(5ý722/6 ëì ë System Settings 3 / 6 Menu Description 09. Energy Saver Mode The machine enters Energy Saver mode in the following cases: • If you hold down the { Clear Modes/Energy Saver } key for about a second or more.
86(5ý722/6ýõ6<6 7(0ý6(77,1 *6ô ëë ë 11. Paper Size-Tray Select the size of the copy paper set in the paper tray. Note ❒ If the specified paper size differs from the size of paper actually set in the paper tray, a paper misfeed might oc- cur because the paper size is not detected correctly.
6(77,1*6ý<28ý&$1ý&+$1*(ý:,7+ý7+(ý86(5ý722/6 ëê ë System Settings 4 / 6 Menu Description 13. Auto Tray Switch If you load paper of the same size in two or more trays, the machine automatical ly shifts another tray when the tray in use runs out of paper.
86(5ý722/6ýõ6<6 7(0ý6(77,1 *6ô ëé ë 16. Print Priority (set- ting the multi-accessing function) Sets the print priority for each mode. • “Display” Print priority is given to the mode displayed on the dis- play. •“ C o p y ” Print priority is given to the copy function.
6(77,1*6ý<28ý&$1ý&+$1*(ý:,7+ý7+(ý86(5ý722/6 ëè ë System Settings 5 / 6 Menu Description 17. Contrast You can adjust the brightness of the panel display. 18. User Code Manage If the machine is set to use the User Code funct ion, operators must input their user codes before the machine can operate.
86(5ý722/6ýõ6<6 7(0ý6(77,1 *6ô ëç ë System Settings 6 / 6 Menu Description 22. ADF Orig. Ejection As a default setting, the scanned originals from the docu- ment feeder (ADF) are ejected to the ADF external tray. But, if there is no space to attach an ADF external tray, you can change the output tray to the ADF tray.
ëæ INDEX Symbols # key , ìè A ADF Orig. Ejection , ëç Auto Off Timer , ëì Auto Tray Switch , ëê C Clear/Stop key , ìè Code Manage-Copy , ëè Contrast , ëè Copy Count Display , ìä Copy.
Note to users in the United States of America Notice: This equipment has b een tested and f ound to comply with th e limits for a Class B digital d evice, pursu- ant to Part 15 o f the FCC Rules. These limits are design ed to provide reasonable protectio n against harmful interference in a residential installa tion.
Overseas Affiliates U.S.A. RICOH CORPORATION 5 Dedrick Place West Caldwell, New Jersey 07006 (TEL) 973-882-20 00 Netherlands RICOH EUROPE B.V. Groenelaan 3 P.
Read this manual carefully before y ou use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
Introduction This manual contain s detailed instruction s on the operation and maintenance of this machine. To g et maximum versatility fro m this machine all op erators should carefully re ad and follow the in structions in this manual. Please kee p this manual in a handy place near the ma chine.
i SAFETY INFORMATION When using your machine, the following safety precautions should be always be followed. Safety During Operation In this manual, the following important symbols are used: Examples Of Indications R WARNING: Ignoring this warning could cause serious in jury or even death.
ii R WARNING: • Only connect the machine to the power source described on the inside front cover of this manual. • Avoid multi-wiring. • Do not damage, break or make any modifications to the pow- er cord. Do not place heavy objects on it, pull it hard or bend it more than necessary.
iii • Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open flame. Dispose of the used toner containers according to local regulations for plastics.
LY R CAUTION: • Keep the machine away from humidity and dust. A fire or an elec- tric shock might occur. • Do not place the machine on an unstable or tilted surface. If it top- ples over, it could cause injury. • After you move the machine, fix it with the caster fixture.
v • Deliver to collection point for waste products. Do not be disposed of via domestic refuse collection..
vi ENERGY STAR As an Energy Star Partner, we have determined that this machine model meets Energy Star Guidelines for energy efficiency. This product was designed to reduce the environmental impact associated with copying equipment by means of energy saving feature such as Auto Off mode.
vii HOW TO READ THIS MANUAL Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.
YLLL WHAT YOU CAN DO WITH THIS MACHINE (COPY MODE) 10 5 1 10 5 1 3 2 1 3 2 1 3 2 1 3 2 1 *1 *1 Cover / Paper Designate ⇒ Page 91. Paper Designate Both Covers Front Cover Image Repeat ⇒ Page 99. Image Repeat Double Copies R R R R R R RRR RRR A" B" a" b" Directional Size Magnification( inch ) ⇒ Page 69.
L[ *1 Type 1 requires the optional bypass tray . *2 The optional copier hard disk is required *3 Type 1 reguires the optional 8MB copier memory unit. *4 The optional finisher is required. *5 Type 1 requires the optional duplex unit, interchange unit and 8MB copier memory unit.
x TABLE OF CONTENTS MACHINE TYPES ....................................................................................... 1 GUIDE TO COMPONENTS ........................................................................ 2 Guide ..........................
xi Selecting Copy Paper ................................................................................. 40 Auto Reduce/Enlarge—Having The Machine Choose The Reproduction Ratios ......................................................................
xii Front Cover—Copying Or Adding A Front Cover ........................................ 91 Both Covers—Copying Or Adding Front And Back Covers ........................ 93 Paper Designate—Copying Designated Pages Of Originals Onto Slip Sheets ..
xiii USER TOOLS MENU (COPY FEATURES)............................................ 148 SETTINGS YOU CAN CHANGE WITH THE USER TOOLS .................. 150 1. General Features 1 / 4 .........................................................................
xiv.
1 MACHINE TYPES There are three models of this machine. The main differences between them are memory capacity and copy speed. To make sure which model you have, see the inside front cover.
2 GUIDE TO COMPONENTS 1. Platen cover (option) or Docu- ment Feeder (ADF) (option) Lower the platen cover over originals placed on the exposure glass for copying. If you have the document feeder, insert a stack of originals here. They will be fed automatically.
3 11 . Front cover Open to access the inside of the machine. 12. Paper tray Set paper here. See ⇒ P.119 “ B Loading Paper” . 13. Paper tray unit (option).
4 1. Bypass tray (option for Type 1) Use to copy onto O HP transpa rencies, adhesive labels, translucen t paper, post cards, and non-stand ard size paper. See ⇒ P.55 “Cop ying From Th e Bypas s T ray” . 2. Right si de cover Open th is cover before making 2-sided copie s on B4 , 8 1 / 2 " × 14" or la rger copy pape r.
5 Guide The guides of the internal tray minimize curled copies when they are delivered. Raise these guides when you make copies on A3, 11" × 17" or thin paper. ❖ ❖ ❖ ❖ To copy on to A3, 11 " × 17" paper Raise the end fence.
6 ❖ ❖ ❖ ❖ If the end o f the shee t is curled A Remove the guide. B Reinstall the guide in the opposite direction. ND3P0300 ND3P0400.
7 OPTIONS Type 1 1. 1000-sheet finisher Sorts, stacks, and staples copies. 2. External tray If you selected this as the output tray, copied paper is delivered here face down. See “15. Output Tray” in the Sys- tem Settings. 3. Platen cover Lower this cover over originals for copy- ing.
8 Type 2 and Type 3 1. 1000-sheet finisher Sorts, stacks, and staples copies. 2. External tray If you selected this as the output tray, copied paper is delivered here face down. See “15. Output Tray” in the Sys- tem Settings. 3. Platen cover Lower this cover over originals for copy- ing.
9 FUNCTION LIST BASED ON OPTIONS The function that are available to you depend on your machine configuration and which options you have. See the table below.
10 *1 Standard setting. *2 Set the paper of the same size KL in the paper trays. *3 Finisher required. *4 Bypass tray required. *5 Duplex unit and interchange unit required.
11.
12 OPERATION PANEL TX File Status 01 02 03 04 05 06 07 08 01 10 1 1 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 2 1 34 2 2 2 2 1 1 F1 F2 F3 F4 F5 A B C D E F G H I J K L M N OP Q R S T U VW X Y.
13 23 456 78 0 9 1 C * T ext Photo Photo Special Orig. Lighter Darker Speed Dial On Hook Dial Pause / Redial T one Program Clear Modes / Energy Saver Interrupt Clear / Stop Start Enter Main Power Auto Image Density . ABC DEF MNO JKL GHI WXY TUV OPER PRS C On 67 8 9 1 0 11 12 26 25 24 23 22 21 20 19 12.
14 PANEL DISPLAY The panel display shows operational status, error messages, and function menus. Important ❒ Do not apply a strong shock or force of about 30 N (about 3 kgf) or more to the panel display. Otherwise, the display might be damaged. Note ❒ When you select or specify an item on the panel display, it is highlighted like .
15 ❖ ❖ ❖ ❖ Function me nu display 1. When you select a function name, ' mark appears before the name. 2. Displays operational status or message. 3. Displays items which can be selected or specified. ❖ ❖ ❖ ❖ Common keys [ OK ] Sets a selected function or entered value and returns to the previ- ous display.
16 Display Panel Layout The basic elements used on the display are shown below. Understanding their meaning helps you exploit this machine's features quickly and easily. ❖ ❖ ❖ ❖ Sample Display for Era sing the Center/Bo rder 1. Operational status or message.
17 1. BASICS STARTING THE MACHINE To start the machine, turn on the op- eration switch. Note ❒ This machine automatically enters Energy Saver mode or turns itself off if you do not use the machine for a while. See “09. Energy Saver Mode”, “10.
BASICS 18 1 When the machine is set for user co des A Enter your user code using the { Number } keys. Then press the { # } key. Note ❒ To prevent others from making copies with your user code, press the { Clear Modes/Energy Saver } key and the { Clear/Stop } key simultaneously after copy- ing.
CHANGING MODES 19 1 CHANGING MODES You can use this machine not only as a copier, but optionally as a fax machine as well. Press the { Copy } key to use functions, or press the { Fax } key to use facsim- ile functions. Limitation ❒ You cannot switch modes in any of the following cases: • When scanning in a fax message for transmission.
BASICS 20 1 ORIGINALS Sizes And Weights Of Recommended Originals ❖ ❖ ❖ ❖ Metric version ❖ ❖ ❖ ❖ Inch versions Non-recommen ded original s for the do cument feed er Setting the following originals in the document feeder might cause paper mis- feeds or damage to the originals.
ORIGI NALS 21 1 • Originals of inappropriate weight ⇒ P.20 “Sizes And Weights Of Recommended Originals” • Bound originals such as books • Transparent originals such as OHP transparencies o.
BASICS 22 1 Original Sizes And Scanning Area/Missing Image Area ❖ ❖ ❖ ❖ Exposure gl ass ❖ ❖ ❖ ❖ Document feeder Limitation ❒ Even if you correctly set originals in the document feeder or on the exposure glass, 3 mm margins on all four sides might not be copied.
COPY PAPER 23 1 COPY PAPER Recommended Paper Sizes And Types The following limitations apply to each tray: *1 When you set non-standard size paper in the bypass tray, you have to specify the size. See ⇒ P.55 “Copying From The Bypass Tray” . Important ❒ If you use damp or curled paper, a misfeed might occur.
BASICS 24 1 Note ❒ When you use the bypass tray, it is recommended to set the copy paper direc- tion to L . ❒ Post cards should be fed from the bypass tray. ❒ If you load paper of the same size and in the same direction in two or more trays, the machine automatically shifts to another tray when the tray in use runs out of paper.
COPY PAPER 25 1 Non-recommended Paper R CAUTION: Important ❒ Do not use paper with any kind of coating such as: • Thermal fax paper • Art paper • Aluminum foil • Carbon paper • Conductive paper Otherwise, a fault might occur. ❒ Do not use copy paper that has been already copied on.
BASICS 26 1 Paper Storage Note ❒ When storing paper, the following precautions should always be followed: • Do not store paper where it will be exposed to direct sunlight. • Avoid storing paper in humid areas (humidity: 70 % or less). • Store on a flat surface.
TONER 27 1 TONER Handling Toner R WARNING: R CAUTION: R CAUTION: Important ❒ If you use toner other than that recommended, a fault might occur. Reference If you want to add toner, see ⇒ P.
BASICS 28 1.
ëä 2. COPYING BASIC PROCEDURE Note ❒ As default, Type 1 with the duplex unit, Type 2, and Type 3 are initial- ly in Duplex mode ( 1-sided → 2- sided). You can cancel Duplex mode by pressing the { Duplex } key. You can also change the default value.
COPYING êí 2 - Auto Reset The machine returns to its initial con- dition automatically after your job is finished, after a certain period of time. This function is called “Auto Reset”. Note ❒ You can change the Auto Reset time. See “11. Auto Reset” in ⇒ P.
SETTING ORIGINALS êì 2 SETTING ORIGINALS Limitation ❒ Set the original after correction flu- id and ink has completely dried. Not taking this precaution could mark the exposure glass and cause marks to be copied. Note ❒ Basically the originals should be aligned to the rear left corner.
COPYING êë 2 Setting Originals In The Document Feeder Note ❒ Do not stack originals above the limit mark. ❒ When copying thin originals (41 – 52 g/m 2 , 11 – 14 lb), select [ DF Set- ting ] .
SETTING ORIGINALS êê 2 The second and subsequent origi- nals can be fed automatically with- out pressing the { Start } key. Note ❒ You can adjust the time the ma- chine waits before being ready for the next original. See “SADF Auto Reset” in ⇒ P.
COPYING êé 2 C Select [ DF Setting ] with the <> keys, then pr ess the [ Select ] key. D Press the [ Select ] key. Note ❒ To deselect [ SADF ] , press the [ Select ] key again. E Press the [ Exit ] key. Mixed sizes mode Limitation ❒ The weight of originals that can be set with this function is 52 – 81 g/ m 2 , 14 – 20 lb.
SETTING ORIGINALS êè 2 C Select [ DF Setting ] with the <> keys, then pr ess the [ Select ] key. D Select [ Mixed Size s ] with the <> keys, then pr ess the [ Select ] key. Note ❒ To deselect [ Mixed Sizes ] , press the [ Select ] key again.
COPYING êç 2 B Press the [ ↓ ↓ ↓ ↓ Next ] key until [ DF Set- ting ] is displayed. C Select [ DF Setting ] with the <> keys, then pr ess the [ Select ] key. D Select [ Thin Paper ] with the <> keys, then pr ess the [ Select ] key.
BASIC FUNCTIONS êæ 2 BASIC FUNCTIONS The following basic functions are ex- plained in this section. ❖ ❖ ❖ ❖ Adjusting Copy Image Density Auto and Manual Image Density ❖ ❖ ❖ ❖ Enhanced Image Cop y This function provides clearer copy image.
COPYING êå 2 Manual Image Density A Press the { Auto Image Density } key to cancel it. B Press the { Lighter } or { Darker } key to adjust the image density. Combined Auto and Manual Image Density A Make sure that the Auto Image Density indicator is lit.
BASIC FUNCTIONS êä 2 A Press the { Enhanced Image } key. Selecting Original Type Setting Select one of the following types to match your originals: ❖ ❖ ❖ ❖ Text Select this mode when your origi- nals contain only letters (no pic- tures).
COPYING éí 2 Note ❒ Press the { Original Type } key to step through the following types: ❒ To use Special Original mode, press the { Enhanced Image } key first. Special Original A Select [ Copied Orig. ] or [ Low Dens. Orig. ] with the <> key s, then press the [ OK ] key.
BASIC FUNCTIONS éì 2 ❖ ❖ ❖ ❖ Metric version *1 You can select from 8 1 / 2 " × 13", 8 1 / 4 " × 13" and 8" × 13" using the user tool (system settings). See "24. <F/F4> Size Setting" in the System Settings.
COPYING éë 2 Auto Reduce/Enlarge—Having The Machine Choose The Reproduction Ratios The machine can choose an appropri- ate reproduction ratio based on the paper and original sizes you select.
SORT/STACK/STAPLE éê 2 SORT/STACK/STAPLE Type 1 requires the optional 8 MB copier memory unit to use these functions. The machine can scan your originals into memory and automatically sort the copies.
COPYING éé 2 ❖ ❖ ❖ ❖ Inch versi on ❒ The maximum tray capacity might be less than the above when you use the Rotate Sort, Punch, or Sta- ple function. ❒ The maximum tray capacity might also be reduced when copy paper is considerably curled.
SORT/STACK/STAPLE éè 2 Sort—Sorting Into Sets (123, 123, 123) Copies can be assembled as sets in se- quential order. ❖ ❖ ❖ ❖ Sort ❖ ❖ ❖ ❖ Rotate Sort ❖ ❖ ❖ ❖ Shift Sort There are three types in the Sort func- tion: ❖ ❖ ❖ ❖ Sort Copies can be assembled as sets in sequential order.
COPYING éç 2 A Press the { Sorter } key until the Sort indicator (top) is lit. B To make punch holes, press the [ Punch ] key. Limitation ❒ The optional 3000-sheet finisher and punch kit are required to use this function (Type 3 only). ❒ You cannot make punch holes with Rotate Sort.
SORT/STACK/STAPLE éæ 2 Note ❒ Set the original in the same direction as the first one. C After all originals are scanned, press the { # } key. The copies are delivered to the tray. Stack—Stacking Together All Copies Of A Page (111, 222, 333) Copies can be assembled with each page set.
COPYING éå 2 ❒ The paper sizes that can be used in the Rotate Stack function are as fol- lows: ❒ To use the Rotate Stack function, two paper trays identical in size and different in direction ( KL ) are required. Reference For the maximum tray capacity of the optional finisher, see ⇒ P.
SORT/STACK/STAPLE éä 2 When setting an original on the exposure glass or in the document feeder Reference See ⇒ P.33 “SADF mode” A Set the original, then press the { Start } key. Note ❒ Start with the first page to be copied. B Set the next original, then press the { Start } key.
COPYING èí 2 ❖ ❖ ❖ ❖ Metric version ❖ ❖ ❖ ❖ Inch versi on ❒ In the following cases, the copies will be delivered to the shift tray without stapling. • When the number of copies for one set is over the stapler capac- ity. • When memory reaches 0 % dur- ing copying.
SORT/STACK/STAPLE èì 2 - Stapling position and original setting ❖ ❖ ❖ ❖ 1000-sheet fini she r When your machine is equipped with the 1000-sheet finisher, the stapling position will be fixed to ‘Top 2’. Note ❒ Original images are not rotated.
COPYING èë 2 Note ❒ You cannot change stapling po- sitions during copying. ❒ When the original image is ro- tated, the stapling direction turns by 90 °. ❒ When you select 1 staple mode (Top or Bottom), the paper of which size is the same but the direction is different from the originals.
SORT/STACK/STAPLE èê 2 When setting a stack of originals in the document feeder A Set a stack of originals in the document feeder, then press the { Start } key. After all the originals are scanned, the copies are deliv- ered to the tray. Note ❒ The last page should be on the bottom.
COPYING èé 2 ❒ See ⇒ P.187 “Copier Hard Disk (Im- age Enhance Kit)” for the number of originals that can be stored with the optional copier hard disk.
COPYING FROM THE BYPASS TRAY èè 2 COPYING FROM THE BYPASS TRAY To use this function on Type 1, the optional bypass tray is required. Use the bypass tray to copy onto OHP transparencies, adhesive labels, trans- lucent paper, post cards, and copy pa- per that cannot be set in the paper tray.
COPYING èç 2 Note ❒ Do not stack paper over the lim- it mark; otherwise a skew image or paper misfeeds might occur. ❒ If the beeper is turned off, light- ly insert the copy paper until it stops. See “Settings You Can Change With The User Tools” in the System Settings.
COPYING FROM THE BYPASS TRAY èæ 2 G Press the [ Exit ] key. When copying onto standard size copy paper A Make sure the k indicator is selected. B Press the { # } key. C Press the [ Ppr. Size ] key. D Press the [ ↓ ↓ ↓ ↓ Next ] key until your desired size is displayed.
COPYING èå 2 When copying onto OHP transparencies or thick paper To make copies onto OHP transpar- encies or thick paper, you need to specify the paper type. Note ❒ Select [ Thick Paper ] if the paper weight is more than 91 g/m 2 (20 lb). A If Duplex mode is selected, press the { Duplex } key to cancel the mode.
COPYING FROM THE BYPASS TRAY èä 2 H Set your originals and press the { Start } key. Important ❒ When copying onto OHP trans- parencies, remove copied sheets one by one.
COPYING çí 2 PROGRAM—STORING YOUR COPY SETTINGS IN MEMORY You can store frequently used copy job settings in machine memory, and recall them for future use. ❖ ❖ ❖ ❖ Storing Your Settings You can store your settings you frequently use. ❖ ❖ ❖ ❖ Deleting A Program You can delete a stored program.
PROGRAM—STORING YOUR COPY SETTINGS IN MEMORY çì 2 Deleting A Program You can delete a stored program. A Press the { Program } key. B Press the [ Delete ] key. C Select the program number you want to delete with the <> keys. Then press the [ OK ] key.
COPYING çë 2 Recalling A Program You can recall a stored program. A Press the { Program } key. B Select the program number you want to recall with the <> key s. Then, press the [ OK ] key. The stored settings are displayed. Note ❒ Only programs with m contain a program.
OTHER FUNCTIONS çê 2 OTHER FUNCTIONS Energy Saver Mode—Saving Energy If you do not operate the machine for a certain period after copying, or when you press and hold the { Clear Modes/Energy Saver } key for more than one second, the display disappears and the machine enters Energy Saver mode.
COPYING çé 2 you for your user codes after the operation switch is on or the Auto Reset comes into effect. ❒ To prevent others from making copies using your user code, press the { Clear Modes/Energy Saver } and { Clear/Stop } keys simultaneously after copying.
PRESET REDUCE/ENLARGE—REDUCING AND ENLARGING USING PRESET RATIOS çè 2 PRESET REDUCE/ENLARGE—REDUCING AND ENLARGING USING PRESET RATIOS You can select a preset ratio for copy- ing. Note ❒ You can select one of 12 present ra- tios (5 enlargement ratios, 7 reduc- tion ratios).
COPYING çç 2 ❖ ❖ ❖ ❖ Inch versi on *1 Type 3 only *2 Type 1 and Type 2 only A Press the [ Enlarge ] or [ Reduce ] key to select a ratio. Note ❒ Another preset ratio is dis- played every time you press the key. B Set your originals, then press the { Start } key.
ZOOM—REDUCING AND ENLARGING IN 1 % STEPS çæ 2 ZOOM—REDUCING AND ENLARGING IN 1 % STEPS You can change the reproduction ra- tio in 1 % steps. Note ❒ The following ratios can be select- ed: • .
COPYING çå 2 Note ❒ To change the ratio entered, press the { Clear/Stop } key and enter the new ratio. C Set your originals, then press the { Start } key.
DIRECTIONAL SIZE MAGNIFICATION (INCH)—STRETCHING AND SQUEEZING THE IMAGE INTO THE COPY AREA çä 2 DIRECTIONAL SIZE MAGNIFICATION (INCH)—STRETCHING AND SQUEEZING THE IMAGE INTO THE COPY AREA The s.
COPYING æí 2 • If you have already pressed the { # } key, select the [ Orig.:V rt. ] with the <> keys and enter the new value. D Enter the vertical size of the copy with the { Number } keys. Then, press the { # } or > key. E Enter the horizontal size of the original with the { Number } keys.
DIRECTIONAL MAGNIFICATION (%)—STRETCHING AND SQUEEZING THE IMAGE IN 1 % STEPS æì 2 DIRECTIONAL MAGNIFICATION (%)— STRETCHING AND SQUEEZING THE IMAGE IN 1 % STEPS Copies can be reduced or enlarged at different reproduction ratios horizon- tally and vertically.
COPYING æë 2 D Enter the desired horizontal ratio with the { Number } keys. Then, press the [ OK ] key. Note ❒ To change the number entered, press the { # } key or the <> keys, then enter the new num- ber. E Set your originals, then press the { Start } key.
MARGIN ADJUSTMENT—ADJUSTING THE MARGIN æê 2 MARGIN ADJUSTMENT—ADJUSTING THE MARGIN You can shift the image either left or right to make a binding margin. Limitation ❒ If you set too wide margin, areas you do not want to delete might be erased.
COPYING æé 2 E To specify a binding margin for back pages, press the [ Back ] key. Note ❒ You can specify the back margin only when the Duplex or the Two-Sided copy with Combine is selected.
ERASE CENTER/BORDER—ERASING THE CENTER AND THE BORDER æè 2 ERASE CENTER/BORDER—ERASING THE CENTER AND THE BORDER This function erases the center and/ or all four sides of the original image, such as book originals.
COPYING æç 2 B Select the [ Erase Ctr./Bdr. ] with the <> keys. Then, press the [ Select ] key. C Select the part to be erased. Center A Press the [ Center ] key. B Enter the center width with the { Number } keys. Then press the [ OK ] key. Note ❒ To change the value entered, press the { Clear/Stop } key and enter the new value.
ERASE CENTER/BORDER—ERASING THE CENTER AND THE BORDER ææ 2 C Press the [ Exit ] key. D Set your originals, then press the { Start } key. ND2C0104.
COPYING æå 2 COMBINE—COMBINING ORIGINALS INTO ONE COPY The optional document feeder is required to use this function. You can make 1 sheet of copies from 2 or more one-sided originals.
COMBINE—COMBINING ORIGINALS INTO O NE COPY æä 2 ❖ ❖ ❖ ❖ 16 pages → booklet (T ype 1 re quires the optional 8 MB cop ier memory unit and duplex unit.
COPYING åí 2 ❒ In the 4 pages → 2-sided mode or 8 pages → 2-sided mode, you can specify the orientation of originals ( [ Top to Top ][ Top to Bottom ] ). See ⇒ P.88 “Specifying Orientation of Bound Originals” . A If Duplex mode is selected, press the { Duplex } key to cancel the mode.
COMBINE—COMBINING ORIGINALS INTO O NE COPY åì 2 - - - - Making a booklet If you want to make a booklet from 16 originals, fold copies as shown in the illustration.
COPYING åë 2 SERIES COPIES—MAKING ONE-SIDED COPIES FROM VARIOUS ORIGINALS You can make one-sided copies from two facing pages of bound (book) originals and from two-sided origi- nals. There are two types in this function: ❖ ❖ ❖ ❖ Book → 1-Sided You can make one-sided copies from two facing pages of a bound original (book).
SERIES COPIES— MAKING ONE-SIDE D COPIES FROM VARIOUS O RIG INALS åê 2 C Press the [ ↓ ↓ ↓ ↓ Next ] key until [ Series ] is displayed. D Select [ Series ] with the <> keys. Then, press the [ Select ] key. With the optional document feeder A Select the [ Book → 1-Sided ] with the <> keys.
COPYING åé 2 2-Sided → 1-Sided—Making One-sided Copies From Two- sided Originals The optional document feeder is required to use this function. A If Duplex mode is selected, press the { Duplex } key to cancel the mode . B Press the { Menu } key.
DUPLEX—MAKING TWO- SIDED COPIES åè 2 DUPLEX—MAKING TWO-SIDED COPIES Type 1 requires the optional duplex unit, interchange unit, and 8 MB copier memory unit is required to use this function. There are three ways in this function: ❖ ❖ ❖ ❖ 1-sided → 2-sided This mode makes two-sided copies from one-sided originals.
COPYING 86 2 1-Sided → 2-Side d—Making Two-sided Copies From One- sided Or iginals Note ❒ If y ou s et an od d n umbe r of 1-si d- ed original s in the do cum ent feed- er (ADF), the reverse side of the last pa ge is le ft blan k. You ca n dis- able this f unct ion to ma ke the d e- livered last page not be blank.
DUPLEX—MAKING TWO- SIDED COPIES åæ 2 - Original direction and completed copies The resulting copy image will differ according to the direction in which you set your original (lengthwise K or widthwise L ) . *1 The illustrations show the directions of copied images on the front and back, not the directions of delivery.
COPYING åå 2 Specifying Ori entation of Bo und Originals You can specify the orientation of bound originals (how you turn the pages). The default setting is [ Top to Top ] . A Press the { Menu } key. B Press the [ ↓ ↓ ↓ ↓ Next ] key until [ Orienta- tion ] is displayed.
DUPLEX—MAKING TWO- SIDED COPIES åä 2 Book → 2-Sided—Making Two-Sided Copies From Facing Pages Of A Bound Original (Book) Note ❒ Refer to the following table when you select original and copy.
COPYING äí 2 2-Sided → 2-Sided—Making Two-sided Copies From Two- sided Originals A Press the { Duplex } key until the 2- Sided → 2-Sided indicator (bot- tom) is lit. B Set your originals. When setting an original on the exposure glass or in the document feeder A Set the original, then press the { Start } key.
COVER/PAPER DESIGNATE—ADDING OR INSERTING SHEETS äì 2 COVER/PAPER DESIGNATE—ADDING OR INSERTING SHEETS In this function, you can add or insert cover or paper designate.
COPYING äë 2 A Press the { Menu } key. B Press the [ ↓ ↓ ↓ ↓ Next ] key until [ Cover/ Ppr.Des. ] is displayed. C Press the [ Select ] key. D Press the [ Front ] key. E Specify whether to copy on a cov- er sheet with the <> keys. Then, press the [ OK ] key.
COVER/PAPER DESIGNATE—ADDING OR INSERTING SHEETS äê 2 Both Covers—Copying Or Adding Front And Back Covers Type 1 requires the optional bypass tray to use this function. The first and last pages of your origi- nals are copied on specific paper sheets for covers.
COPYING äé 2 E Specify whether to copy on a cov- er sheet with the <> keys. Then, press the [ OK ] key. F Press the [ Exit ] key. G Set cover sheets on the bypass tray.
COVER/PAPER DESIGNATE—ADDING OR INSERTING SHEETS äè 2 B Press the [ ↓ ↓ ↓ ↓ Next ] key until [ Cover/ Ppr. Des. ] is displayed. C Press the [ Select ] key. D Press the [ Ppr. Des. ] key. Note ❒ If your machine is not equipped with the bypass tray, the dis- play above does not appear.
COPYING äç 2 OHP SLIP SHEET—COPYING OR INSERTING SLIP SHEET Type 1 requires the optional bypass tray. Whenever a different original is cop- ied in OHP Slip Sheet mode, a slip sheet will be placed after each copy, or a slip sheet will be fed and the same original image is copied onto this slip sheet.
OHP SLIP SHEET—COPYING OR INSERTING SLIP SHEET äæ 2 E Specify whether to copy on a slip sheet with the <> k eys. Then, press the [ OK ] key. F Set OHP transparencies in the by- pass tray. G Set the slip sheets in the paper tray, then select this tray pressing the [ Paper ] key or the <> keys.
COPYING äå 2 POSITIVE/NEGATIVE—COPYING IN COMPLEMENTALY COLORS If you use a black and white original, black and white areas of the original are reversed. A Press the { Menu } key. B Press the [ ↓ ↓ ↓ ↓ Next ] key until [ Posi- tive/Negative ] is displayed.
IMAGE REPEAT—RE PEATING AN IMAGE ää 2 IMAGE REPEAT—REPEATING AN IMAGE You can copy the original image re- peatedly, or make two copies of the same image on one sheet. There are two types in this function: ❖ ❖ ❖ ❖ Double Copies The one original image is copied twice on one copy.
COPYING ìíí 2 A Press the { Menu } key. B Press the [ ↓ ↓ ↓ ↓ Next ] key until [ Image Repeat ] is displayed. C Select [ Image Repeat ] with the <> keys. Then, press the [ Select ] key. D Press the [ OK ] key. E Set your originals, then press the { Start } key.
IMAGE REPEAT—RE PEATING AN IMAGE ìíì 2 ❖ ❖ ❖ ❖ Original: 5 1 / 2 " × 8 1 / 2 " K /Copy paper: 8 1 / 2 " × 11" L or Original: 5 1 / 2 " × 8 1 / 2 " L /Copy.
COPYING ìíë 2 ARCHIVE FILE—STORING THE IMAGES OF YOUR ORIGINALS INTO MEMORY The optional copier hard disk is required to use this function. You can store images you frequently use, and recall and copy them any time. There are four types in this function: ❖ ❖ ❖ ❖ Storing Th e Images Stores image pages you frequently use.
ARCHIVE FILE—STORING THE IMAGES OF YOUR ORIGINALS INTO MEMORY ìíê 2 Storing The Images You can store images you frequently use. A Press the { Menu } key. B Press the [ ↓ ↓ ↓ ↓ Next ] key until [ Archive File ] is displayed. C Select [ Archive File ] with the <> keys.
COPYING ìíé 2 Note ❒ When you overwrite with an- other images, the previously stored images will be lost. F Select the type of originals with the <> keys. Then, press the [ OK ] key. Note ❒ If you are using Type 1 without the duplex unit installed, the display above does not appear.
ARCHIVE FILE—STORING THE IMAGES OF YOUR ORIGINALS INTO MEMORY ìíè 2 Deleting The Stored Images You can delete images already stored. Note ❒ Images are deleted on a file basis. A Press the { Menu } key. B Press the [ ↓ ↓ ↓ ↓ Next ] key until [ Archive File ] is displayed.
COPYING ìíç 2 Printing A List Of The Stored Images You can make a combined copy of each first page of all the stored files (8 pages into one 1-sided, or 16 pages into one 2-sided). Note ❒ If any file number has nothing stored, its page will be copied in blank with no image or number.
ARCHIVE FILE—STORING THE IMAGES OF YOUR ORIGINALS INTO MEMORY ìíæ 2 Recalling The Stored Images You can recall stored images to copy them onto A4, 8 1 / 2 " × 11" paper. Note ❒ Copies are made on a file basis. A Press the { Menu } key.
COPYING ìíå 2 COMBINATION CHART The combination chart given below shows which modes can be used together. When you read the chart, please refer to the following table. The following shows the combinations of functions. ✩ means that these modes can be used together.
COMBINATION CHART ìíä 2 *1 Available if the optional copier hard disk is installed. *2 When you select the mode after you select, the machine returns to Auto Reduce/En- large mode. However, you can sele ct the mode before you select again. *3 The Paper Designate function is available.
COPYING ììí 2.
111 3. WHAT TO DO IF SOMETHING GOES WRONG IF YOUR MACHINE DOES NOT OPERATE AS YOU WANT Message Machine's Condition Problem/Cause Action The machine instructs you to wait. The machine is warming up. Wait for the machine to warm-up. Reference You can use Auto Start mode during warm-up period.
WHAT TO DO IF SOMETHING GOES WRONG 112 3 Display You cannot enter the de- sired copy set number. The number of copies ex- ceeds the maximum copy quantity. You can change the maxi- mum copy quantity that you can make at a time. See “05. Maximum copy qu an- tity” in ⇒ P.
IF YOU CANNOT MAKE CLEAR COPI ES 113 3 IF YOU CANNOT MAKE CLEAR COPIES Problem Cause Action Copies appear dirty. The image density is too dark. Adjust the image density. ⇒ P.37 “Adjusting Copy Im- age Density” . Auto Image Density is not selected.
WHAT TO DO IF SOMETHING GOES WRONG 114 3 A moire pattern is pro- duced on copies. Your original has dot pat- tern image or many lines. Place the original on the ex- posure glass at a slight an- gle.
IF YOU CANNOT MAKE COPIES AS YOU WANT 115 3 IF YOU CANNOT MAKE COPIES AS YOU WANT Problem Cause Action Copies are not stapled. There are jammed staples in the stapler.
WHAT TO DO IF SOMETHING GOES WRONG 116 3 Adjust Image Problem Cause Action In Double Copies mode, parts of the origin al image are not copied. Combination of original and copy paper is not cor- rect. Select the proper original and copy paper. See ⇒ P.
IF YOU CANNOT MAKE COPIES AS YOU WANT 117 3 Combine Problem Cause Action You cannot make a booklet from 16 originals by fold- ing copies. Combine Original Booklet Format is not correct. Change the setting. ⇒ P.78 “Combine—Combining Originals Into One Co py” Parts of the image are not copied.
WHAT TO DO IF SOMETHING GOES WRONG 118 3 Duplex Problem Cause Action Order of copies is not cor- rect. You set origi nals in the in- correct order. When setting a stack of originals in the document feeder, the last page should be on the bottom. If you set an original o n the exposure glass, start with the first page to be copied.
B LOADING PAPER 119 3 B LOADING PAPER Note ❒ If you want to change the paper size, see ⇒ P.132 “Changing The Pa- per Size” . Reference Regarding paper types and sizes that can be set, see ⇒ P.23 “Copy Paper” . A Pull out the paper tray until it stops.
WHAT TO DO IF SOMETHING GOES WRONG 120 3 Loading Paper In The Large Capacity Tray A Press the { Down } key if it is not lit. The key blinks while the bottom plate is moving down. 1: Down key B When the key stops blinking and lights up, open the top cover .
D ADDING TONER 121 3 D ADDING TONER When D is displayed, it is time to supply toner. R WARNING: R CAUTION: R CAUTION: Important ❒ If you use toner other than that recommended, a fault might occur. ❒ When adding toner, do not turn off the operation switch.
WHAT TO DO IF SOMETHING GOES WRONG 122 3 • 3: Push the green lever, and gently pull out the holder. • 4: Press the toner bottle backward to raise its head, then ge ntly pull out the bottle. • 5: Hold a new bottle horizontally and shake it 5 or 6 times.
D ADDING TONER 123 3 • 7: Put the toner bottle on the holder, then press its head forward. • 8: Push the holder until it clicks. • 9: Push down the green holder.
WHAT TO DO IF SOMETHING GOES WRONG 124 3 x CLEARING MISFEEDS R CAUT ION: Importa nt ❒ When c learin g misfe eds, do n ot t urn off th e oper ation s witch. If you do, your copy setting s are cleared. ❒ To p reven t misf eeds, do not leave a ny tor n scra ps of pap er wi thin the ma- chi ne.
x CLEARING MISFEEDS 125 3.
WHAT TO DO IF SOMETHING GOES WRONG 126 3 2 1 1. Open the duplex unit. 1 2 A2 3. Push handle A2 to the left and remove misfed paper. 1 2 2. Push up the lever and open the cover. 1. Open the right cover of the interchange unit to the left. 2. Remove misfed paper.
x CLEARING MISFEEDS 127 3 P Y R D C Z A B E U 4. If you cannot remove misfed paper, open the cover. If your machine is equipped with the large capacity tray, slide it to the right. A1 5. Turn knob A1 downward. 1 2 A2 6. Push handle A2 to the left and remove misfed paper.
WHAT TO DO IF SOMETHING GOES WRONG 128 3 1 R1 2 1. Open the front cover of the finisher. 2. Hold up handle R1 and remove misfed paper. 1 2 R2 3. If you cannot remove misfed paper, hold down handle R2 and remove misfed paper. 1 2 R3 4. Hold up handle R3 and remove misfed paper.
x CLEARING MISFEEDS 129 3 P Y R D C Z A B E U 1000-sheet finisher 1. Remove misfed paper. 2. If you cannot remove misfed paper, open the top cover. 3. Remove misfed paper. 1 2 4. If you cannot remove misfed paper, pull out the front cover and remove misfed paper.
WHAT TO DO IF SOMETHING GOES WRONG 130 3 1. Slide the large capacity tray to the right. 2. Open the top cover of the large capacity tray. 3. Remove misfed paper. 4. If you cannot remove misfed paper, remove misfed paper from the left side of the large capacity tray.
x CLEARING MISFEEDS 131 3 P Y R D C Z A B E U You can make an enlarged copy of this page and stick it on wall. 1 2 1. Open the duplex unit. 2. Open cover Z1 and remove misfed paper. 3. If you cannot find misfed paper, open cover Z2 and remove misfed paper.
WHAT TO DO IF SOMETHING GOES WRONG 132 3 CHANGING THE PAPER SIZE Importa nt ❒ Make sure to se lect paper si ze wi th the us er tool s. Other wise, m isfeeds might o ccur. Refere nce For paper sizes, weight, and capac- ity that can be set in ea ch tray, see ⇒ P.
CHANGING THE PAPER SIZE 133 3 Note ❒ For 11" × 17 " paper, put the back fence inside A. G Square the paper and set it in the tray. Important ❒ Do not stack paper over the lim- it mark. Note ❒ Shuffle the paper before setting it in the tray.
WHAT TO DO IF SOMETHING GOES WRONG 134 3 d ADDING STAPLES R CAUTION: Important ❒ If you use a staple cartridge other than that recommended, staple failure or staple jams might occur. 1000-Sheet Finisher • This machine has been tested for safety using this supplier's parts and consumables.
d ADDING STAPLES 135 3 • 4: Push in the new refill until it clicks. • 5: Pull out the ribbon. • 6: Re install the cartridge. • 7: Close the front cov er.
WHAT TO DO IF SOMETHING GOES WRONG 136 3 3000-Sheet Finisher • 1: Open th e front cover of the finisher. • 2 : Pull o ut the stap le unit. • 3: Lift the cartridge until it clicks.
d ADDING STAPLES 137 3 • 5: Take out the empty refill in t he direc- tion of the arrow. • 6: Align the arrows on the new refill and the cartridge, then push in the re- fill until it clicks.
WHAT TO DO IF SOMETHING GOES WRONG 138 3 • 8: Re install the cartridge. • 9: Press down the cartridge until it clicks. • 10: Bring the staple unit back into place.
e REMOVING JAMM ED STAPLES 139 3 e REMOVING JAMMED STAPLES Note ❒ Staples might be jammed because of curled copies. In this case, try turning the copy paper over in the tray.
WHAT TO DO IF SOMETHING GOES WRONG 140 3 • 4: Remove the jammed staples. • 5: Re install the cartridge. • 6: Close the front cov er. fin111EE fin112EE fin113EE.
e REMOVING JAMM ED STAPLES 141 3 3000-Sheet Finisher • 1: Open th e front cover of the finisher. • 2 : Pull o ut the stap le unit. • 3: Lift the cartridge until it clicks. • 4: P ull out the cartridge gently. • 5: Open the face plate by pressing the lock on the right.
WHAT TO DO IF SOMETHING GOES WRONG 142 3 • 6: Remove the jammed staples. • 7: Close the face plate by pressing it un- til it clicks. • 8: Re install the cartridge.
e REMOVING JAMM ED STAPLES 143 3 • 10: Bring the staple unit back into place. • 11: Close the front cover of the finisher. fin318EE.
WHAT TO DO IF SOMETHING GOES WRONG 144 3 y REMOVING PUNCH WASTE Note ❒ While the y indicator is lit, you cannot use the punch function. A Open the front cover of the 3000- sheet finisher. B Pull out the punch waste box and remove punch waste. C Reinstall the punch waste box.
ìéè 4. USER TOOLS (COPY FEATURES) ACCESSING THE USER TOOLS (COPY FEATURES) This section is for the key operators in change of this machine. You can change or set the machine's default settings. Preparation After using the user tools, be sure to exit from user tools.
USER TOOLS (COP Y FEATURES) ìéç 4 ❒ [ Cancel ] key: Press to return to the previous menu without changing any data. Exiting From User Tools A After changing the user tools set- tings, press the { User Tools/ Counter } key.
ACCESSING THE USER TOOLS (COPY FEATURES) ìéæ 4.
USER TOOLS (COP Y FEATURES) ìéå 4 USER TOOLS MENU (COPY FEATURES) 1 General Features 4/4 1 General Features 1/4 1 General Features 2/4 1 General Features 3/4.
USER TOOLS MENU (COPY FEATURES ) ìéä 4 3 Input / Output 1/3 3 Input / Output 2/3 3 Input / Output 3/3 2 Adjust Image 1/2 2 Adjust Image 2/2 4 Shortcut Keys ND0X0301.
USER TOOLS (COP Y FEATURES) ìèí 4 SETTINGS YOU CAN CHANGE WITH THE USER TOOLS Reference For how to access the user tools, see ⇒ P.145 “Accessing The User Tools (Copy Features)” . 1. General Features 1 / 4 Menu Description 01. APS Priority As a default setting, Auto Paper Select is selected.
SETTINGS YOU CAN CHANGE WITH THE USER TOOLS ìèì 4 04. Show All Keys You can specify whether all the keys are displ ayed. If you change the default setting to [ No ] , the display shows as fol- lows.
USER TOOLS (COP Y FEATURES) ìèë 4 1. General Features 2 / 4 Menu Description 05. Max. Copy Q'ty The maximum copy quantit y can be set between 1 and 999. Note ❒ Default: 999 06. Original Beeper The beeper (key tone) sounds when you forgot to remove originals after copying.
SETTINGS YOU CAN CHANGE WITH THE USER TOOLS ìèê 4 1. General Features 3 / 4 Menu Description 09. Slip Sheet Tray You can select a special tray for slip sheets. Note ❒ Default: • Machine with bypass tray: Bypass • Machine without bypass tray: None 10.
USER TOOLS (COP Y FEATURES) ìèé 4 1. General Features 4 / 4 Menu Description 13. Initial Mode Set You can select the initial mode or Program No. 10 as the mode to be effective when modes are cleared. Note ❒ Default: Initial 14. Management Setting You can change settings for user access limitation for copier functions.
SETTINGS YOU CAN CHANGE WITH THE USER TOOLS ìèè 4 2. Adjust Image 1 / 2 Menu Description 1. Erase Border The default setting of the width of the erased margins in the Erase Border mode can be ch anged as follows: • Metric v ersion: 3 – 50 mm in 1 mm steps • Inch version: 0.
USER TOOLS (COP Y FEATURES) ìèç 4 4. Margin Adjust Back You can specify a binding margin on the back side of copies for the following modes: 1-Sided → 2-Side d, Book → 2-Sid- ed, and 2-Sided → 2-sided. You can change this setting as follows: • Metric v ersion: 0 – 30 mm in 1 mm steps • Inch version: 0 – 1.
SETTINGS YOU CAN CHANGE WITH THE USER TOOLS ìèæ 4 2. Adjust Image 2 / 2 Menu Description 5. Double Copy You can select a separation line in Double Copy mode from no line, Solid line, Broken line, or Crop marks.
USER TOOLS (COP Y FEATURES) ìèå 4 6. Combine Copy You can select a separation l ine in Combine mode from no line, Solid line, Broken line 1, Broken line 2, or Crop marks.
SETTINGS YOU CAN CHANGE WITH THE USER TOOLS ìèä 4 7. Image Repeat You can select a sepa ration line in Image Repeat mode from no line, Solid line, Broken line 1, Broken line 2, or Crop marks. •N o n e •S o l i d • Broken Line 1 • Broken Line 2 • Crop Marks Note ❒ Default: None (no line) 8.
USER TOOLS (COP Y FEATURES) ìçí 4 3. Input/Output 1 / 2 Menu Description 1. Duplex Auto Eject When making two-sided copies from one-sided originals, if the last original is an odd page, the last copy will be aut o- matically delivered with the reverse side blank.
SETTINGS YOU CAN CHANGE WITH THE USER TOOLS ìçì 4 4. SADF Auto Reset When you set one original at a time in the optional docu- ment feeder, the Auto Feed indicator lights for a selected time after an original is fed to show that the document feed- er is ready for another original.
USER TOOLS (COP Y FEATURES) ìçë 4 3. Input/Output 2 / 2 Menu Description 5. Rotate Sort If you select [ No ] when the paper tray in use runs out of pa- per, the machine stops allowing you to add paper to the tray. So you can have all the copies rotate-sorted.
SETTINGS YOU CAN CHANGE WITH THE USER TOOLS ìçê 4 8. Mem.full-AutoStrt When the memory be comes full while scanning originals, the machine can make copies of the scanned originals first, then automatically proceeds to scanning the remaining orig- inals.
USER TOOLS (COP Y FEATURES) ìçé 4 4. Shortcut Keys 1 / 1 Menu Description Shortcut Keys You can register up to four frequently used fu nctions with shortcut keys. Note ❒ First press the desired shortcut key, then select the func- tion you want to assign to the key.
165 5. REMARKS DO'S AND DON'TS R CAUTION: Important ❒ Make sure the remaining memory space is 100 %, before you unplug the pow- er cord. ❒ While the machine is unplugged, you can neither send nor receive a fax. Reference For details, see the Facsimile Referenc e.
REMARKS 166 5 WHERE TO PUT YOUR MACHINE Machine Environment Your machine's location should be carefully chosen because environmental con- ditions greatly affect its performance. Optimum environmen tal condition s R CAUTION: R CAUTION: • Temperature: 10 – 32 ° C (50 – 89.
WHERE TO PUT YOU R MACHINE 167 5 Power Connection R WARNING: R WARNING: R WARNING: R CAUTION: R CAUTION: • When the main switch is in the Stand-by positions, the optional anti-conden- sation heaters are on. In case of emergency, unplug the machine's power cord.
REMARKS 168 5 Access To Machine Place the machine near the power source, providing clearance as shown. 1. Rear: more than 10 cm (4.0") 2. Right: more than 10 cm (4.
MAINTAINING YOUR MACHINE 169 5 MAINTAINING YOUR MACHINE If the exposure glass, platen covers or d o c u m e n t f e e d e r b e l t i s d i r t y , y o u might not be able to make copies as you want. Clean them if you find them dirty. ❖ ❖ ❖ ❖ Cleaning the machine Wipe the machine with a soft, damp cloth.
REMARKS 170 5.
171 6. SPECIFICATION MAINFRAME ❖ ❖ ❖ ❖ Configuration: Desktop ❖ ❖ ❖ ❖ Photosensitiv ity type: OPC drum ( Φ60) ❖ ❖ ❖ ❖ Original scann ing: One-dimensional solid scanning system.
SPECIFICATION 172 6 • Bypass (non-standard size): Vertical: 100 – 297 mm, 4.0” – 11.7” Horizontal: 148 – 432 mm, 6.0” – 17.0” •D u p l e x : A 3 L – A5 K , 11" × 17" L.
MAINFRAME 173 6 ❖ ❖ ❖ ❖ Reproduc tion ra tio: Preset reproduction ratios: Zoom: • Type 1, 2 Metric version: 25 – 400 % Inch version: 25 – 400 % • Type 3 Metric version: 35 – 400 % In.
SPECIFICATION 174 6 ❖ ❖ ❖ ❖ Power consump tion : • Mainframe only • System *1 Mainframe with the document feeder, bridge unit, paper tray unit, large capac- ity tray, copier hard disk, and 1000-sheet finisher.
MAINFRAME 175 6 ❖ ❖ ❖ ❖ Noise Emission: Sound pressure level: The measurement are made according to ISO7779. *1 for Type 1, 2: Mainframe with the document feeder, 1000-sheet finisher, bridge unit, paper tray unit, large capacity tray, and copier hard disk.
SPECIFICATION 176 6 DOCUMENT FEEDER (OPTION) ❖ ❖ ❖ ❖ Mode: ADF mode, SADF mode ❖ ❖ ❖ ❖ Original size: •A 3 L – A5 KL • 11" × 17" L – 5 1 / 2 " × 8 1 / 2 ".
PAPER TRAY UNIT (OPTION) 177 6 PAPER TRAY UNIT (OPTION) ❖ ❖ ❖ ❖ Copy paper weight: 64 – 105 g/m 2 (20 – 28 lb) ❖ ❖ ❖ ❖ Available pape r size: A3 L , B4 L , A 4 KL , B5 KL , A5 L , .
SPECIFICATION 178 6 INTERNAL TRAY 2 (1 BIN TRAY) (OPTION) ❖ ❖ ❖ ❖ Number of bins: 1 ❖ ❖ ❖ ❖ Available pape r size: A3 L , B4 L , A4 KL , B5 KL , A5 L , 11" × 17" L , 8 1 / 2.
1000-SHEET FINISHER (OPTION) 179 6 1000-SHEET FINISHER (OPTION) ❖ ❖ ❖ ❖ Paper size: A3 L , B4 L , A4 KL , B5 KL , A5 KL , B6 L , A6 L , 11" × 17 " L , 8 1 / 2 " × 14" L ,.
SPECIFICATION 180 6 3000-SHEET FINISHER (OPTION) Note ❒ Optional unit for Type 3. Shift Tray: ❖ ❖ ❖ ❖ Paper size: A3 L , B4 L , A4 KL , B5 KL , 11" × 17" L , 8 1 / 2 " × 14&.
3000-SHEET FINISHER (OPTION) 181 6 ❖ ❖ ❖ ❖ Staple paper size : A3 L , B4 L , A4 KL , B5 KL , 11" × 17" L , 8 1 / 2 " × 11" KL ❖ ❖ ❖ ❖ Staple paper wei ght: 64 –.
SPECIFICATION 182 6 PUNCH KIT (OPTION) Note ❒ Optional unit for the 3000-sheet finisher. ❖ ❖ ❖ ❖ Paper size (2 holes v ersion): • L : A3 – A5, 11" × 17" – 8 1 / 2 " × .
LARGE CAPACITY TRAY (LCT) (OPTION) 183 6 LARGE CAPACITY TRAY (LCT) (OPTION) ❖ ❖ ❖ ❖ Paper size: A4 K , 8 1 / 2 " × 11" K ❖ ❖ ❖ ❖ Paper weight: 64 – 105 g/m 2 , 20 – 28 lb ❖ ❖ ❖ ❖ Paper capacity: 1,500 sheets (80 g/m 2 , 20 lb) ❖ ❖ ❖ ❖ Power consump tion Approx.
SPECIFICATION 184 6 DUPLEX UNIT (OPTION) Note ❒ Optional unit for Type 1. ❖ ❖ ❖ ❖ Paper size: A3 L – A5 L , 11" × 17" L – 5 1 / 2 " × 8 1 / 2 " L ❖ ❖ ❖ ❖ Pa.
BYPASS TRAY (OPTION) 185 6 BYPASS TRAY (OPTION) This is option for Type 1. ❖ ❖ ❖ ❖ Available pape r size: • Standard size (metric version): A3 L , A4 L , A5 L , 8 1 / 2 " × 13" L .
SPECIFICATION 186 6 8 MB COPIER MEMORY UNIT (ELECTRIC SORT KIT) (OPTION) This is option for Type 1. ❖ ❖ ❖ ❖ Memory ca pacity: 8 MB ❖ ❖ ❖ ❖ Additional fun ctions: Image rotate, Sort, 2-.
COPIER HARD DISK (IMAGE ENHANCE KIT) 187 6 COPIER HARD DISK (IMAGE ENHANCE KIT) ❖ ❖ ❖ ❖ Originals sc anned: 100 pages (A4) min. ❖ ❖ ❖ ❖ Originals stored for Archive File fun ction: 32 pages (A4) max.
ìåå INDE X Numerics 1 bin tray , æ , å , ìæå 1000-sheet finisher , æ , å , éê , ìêé , ìêä , ìæä 3000-sheet finisher , å , éê , ìêç , ìéì , ìåí 8 MB copier memory unit .
ìåä Interrupt , çê Interrupt key , ìë J Jammed Staples , ìêä L Large Capacity Tray (LCT) , æ , å , ìëí , ìåê Lighter and Darker keys , ìê Loading Paper , ììä Lower right cover ,.
ìäí Toner , ëæ U Unit for two-sided copies , ë User Codes , çê User Tools , ìéè User Tools/Counter key , ìë V Ventilation hole , é Z Zoom , çæ Zoom key , ìê.
USA (This information is for facsimile option users only .) ❖ ❖ ❖ ❖ FCC Requirements 1. This equipment complies with Part 68 of the FCC rules. On the cover o f this equipment is a label that contains, among o ther information, the F CC registration nu mber and ringer equivalence number (REN) for this equipment.
E R RA TA A mista ke is fou nd on the i nside front cov er of th is operati ng instruct ions a nd should be corre cted as fo llow s: Incorrect Po wer S our ce: 120 V, 60 Hz , 10 A or more Correct Po w.
Overseas Affiliates U.S.A. RICOH CORPORATION 5 Dedrick Place West Caldwell, New Jersey 07006 (TEL) 973-882-20 00 Netherlands RICOH EUROPE B.V. Groenelaan 3 P.
FAX Option Type 450 OPERATING INSTRUCTIONS FACSIMILE REFERENCE (option) Read t his manua l ca ref ully befor e you us e thi s m anual a nd keep it ha ndy for f utur e reference.
Available Options • Stam p Unit (FAX Sta mp Type 4 50) • Fax Featur e Expander (FAX Featu re Expa nder Ty pe 450) • 130 MB Hard Di sk (FAX Feature Expand er Type 46 0) • 400 dpi Opti on (FAX 4.
i NOTICE R CAUTION: Use of controls, adjustments or performance of proc edures other th an those specified h erein may result in h azardous radiation exposure. Shielded interconnect cabl es must be employed with this equipment to ensure compliance with the per tinent RF emissi on limits governing this devic e.
ii - - - - ENERGY SAVING INFORMATION As an En ergy Star Partne r, we have determined that this fax model mee ts Ener- gy Star guidelines for energy efficiency. This product was designed to reduce the environmental impact associated with fax equipment.
iii - - - - Warning Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to oper ate the equipment.
iv FUNCTION MAP 01 02 03 06 05 07 08 04 1 Delete Print Check 2 09 10 11 12 [ Mode ].
v 1 Delete Print Check 3 4 7 8 5 1 2 3 6 2 09 10 11 12 [ Info. ] Select the file ND0X01E7.
vi TABLE OF CONTENTS FUNCTION MAP 1. Getting Started GUIDE TO COMPONENTS ..... ......... .......... .............. ......... ......... .......... ...... 1 Front View .... ..... ...... ........ ..... ..... ..... ...... ....... ...... ..... ..... ..... .
vii IMMEDIATE TRANSMISSION ...... ......... ......... .......... ......... ......... .......... .... 32 Transmission Result Report (Immediate Transmission) .......... ...... ....... ...... 33 On-hook Dial ........ ..... ...... ..... ........ ..... ...
viii Checkered Mark ...... ..... ... ..... ..... ..... ... ..... ..... ...... .. ...... ..... .. ...... ..... ..... ... ..... ... 64 Center Mark ......... ........ ..... ..... ...... ..... ........ ..... ..... ...... ..... ........ ..... ..... ..... .
ix Printing a F ile ............ ...... ..... ..... ..... ........ ..... ...... ..... ..... ........ ..... ...... ..... ..... . 104 Checking and Editing a F ile ...... ..... ........ ..... ........ ...... ....... ...... ........ ..... ...... 105 PRINTING A LIST OF FI LES IN MEMORY (PRINT TX FILE LIST).
x INITIAL SETUP TX ......... ......... ......... .......... ......... ......... .......... ......... ....... 159 INITIAL SETUP RX ............. .......... ......... ......... .......... ......... ......... .......... .. 161 To set the Bypass Paper Size .
xi 10.Appendix OPTIONAL EQUIPME NT......... ..... ......... ..... ......... ......... .......... .... .......... .. 223 Fax Feature Expander and Hard Disk ......... ........ ...... ....... ...... ..... ........ ..... . 223 400 dpi High Resolution Op tion (FAX 400dpi Option Typ e 450) .
xii This page is intentionall y blank..
1 1. Getting Started GUIDE TO COMPONENTS Front Vi ew 1. Document Feeder (ADF) / Platen Cover This holds up to 50 sheets which are fed at a ti me. Place t he document fa ce up here. Cl ose this pla ten cover when you set a do cument on the Exp osure Gla ss.
GETTING STARTED 2 1 4. ISDN L ine con nector ⇒ P.218 “Connect ing The Machine To The IS- DN” 5. Mai n Powe r Swit ch Do not touch this switc h. This swit ch is used only by a service r epresentati ve. Note ❒ If the Operation switch is on and there is stil l no pow er, turn on the Mai n Power switch.
GUIDE TO COMPONENTS 3 1 2. Analog L ine Connec tor 3. Optional Handset /External Tele- phone co nnec tor.
GETTING STARTED 4 1 OPERATION PANEL 1. Communic ating In dicator Lights du ring transmi ssion or recept ion. 2. Receive File Indicator Lights to tel l you a message has bee n re- ceived in to memory. Blinks when a Memory Lock fil e has been stored i n memory.
OPERAT ION PANEL 5 1 5. Resolution key Press to switch between Stand ard , Detail and Sup er F ine (optional 40 0dpi Op tion required). 6. Transmis sion Mode k ey Press the key to toggl e between Memory Transmission ( Memory Tran s. ) and Im - mediate Transmission ( Immediate Tra ns.
GETTING STARTED 6 1 13. { { { { Interrupt } } } } key Interrup ts the curre nt fax operation to start c opying . 14. Quick Dial Flip Plate Flip thi s plate down to access Qui ck Dia l keys 0 1 th roug h 2 8, flip up t o acc ess key s 29 thro ugh 56. 15.
STARTIN G THE MACHIN E 7 1 STARTING THE MACHINE To start the machi ne, turn on the op- eration switch. Note ❒ This machine automatically en ters Energ y Saver mode or t urns i tse lf off if you do not use the machine for a while. See “09 . Energy Saver Mode”, “10.
GETTING STARTED 8 1 Turning Off The Power A Turn of f the operation switch to make the On indicator go off. Important ❒ Before yo u unpl ug the p ower cord, make sure that the re- maining memory space indi- cates 100 % on t he display for facsimile mode.
SWITCHING BE TWEEN C OPY MODE AND F AX MODE 9 1 SWITCHI NG BETWEE N COPY MODE AND FAX MODE You can use this machin e both as a fax mach ine and a c opier. Ordinarily when you turn on the power s witch, the Cop y screen i s shown and you are r eady to make copies.
GETTING STARTED 10 1 READING THE DISPLAY The display tells you t he machi ne sta- tus and guides you th rough opera- tions. Note ❒ Functions that have been s elected are hilighted as s hown ( ). Keys th at you can not sel ec t are shown with a das hed outline () .
READ IN G THE DISPL AY 11 1 into memory, you can still s can the next original into memo ry. ⇒ P.12 “Dual Access” ❖ ❖ ❖ ❖ Immediat e Tra nsmi ssio n: Display Promp ts Depending on the s ituation, the ma- chine will show various prom pts on the display.
GETTING STARTED 12 1 USEFUL FUNCTIONS Automa tic Power Re cept ion Functi on This mac hine can be se t to shut down automatically if nobody h as used the machine for a while. In these situa- tions even through the operation switch is off, the machine c an still re- ceive incoming messages as long as the Main Power switch is on.
USEFUL F UNCT IONS 13 1 will be sent rotated by 90 ° . Providing the receiver has A4/LT lengthwi se paper ( L ), the message will be print- ed the same size as the original. Limita tion ❒ The Quick Memory Transmission feature is not available when using this feature.
GETTING STARTED 14 1 ACCEPTABLE TYPES OF ORIGINALS Make sure your originals are completely dry before setting them in the machine. Originals containing wet ink or correcting fluid will mark the exposur e glass and resulting image will be affected.
ACCEPTABLE TYP ES OF ORIGIN ALS 15 1 • Originals in bound form, such as books • Transparent originals such as OHP tran sparenci es or translucent paper Origin al Si zes Di ffic ult to Detec t The m achine finds it difficult to detect the size of the following kinds of origi- nals.
GETTING STARTED 16 1 Paper Siz e and Sca nned Area ❖ ❖ ❖ ❖ Exposure glass ❖ ❖ ❖ ❖ Docume nt Fee der (ADF) Limita tion ❒ There may be a difference in the size of the image when it is printed at the des- tination. ❒ If you set an original larger th an DLT/A3 on the exposure glass, only the DLT/A3 area is scan ned.
ACCEPTABLE TYP ES OF ORIGIN ALS 17 1 • When you set an original on the exposure glass, an original narrower than about 9.25” is sc anned as LT/LG size wide . An original wider than 10.83” is scanned as DLT size wide. Normally, lengths up to a maximum of 17” can be scanne d (this figur e varies slightly depending on the type of origi- nal).
GETTING STARTED 18 1 HOW TO SET AN O RIGINAL In this manual an original can mean a single or multiple page document. You can set your originals either in the Document Feeder (ADF) or on the exposure glass. Some types of originals are u nsuitable for the Document Feeder (ADF) so they must be set on the exposure glass.
HOW TO SET AN OR IGINAL 19 1 - - - - How to set A4, B4, A3, LT, LG and DLT size originals - - - - How to set A4, A5 and B5 size originals Limita tion ❒ A5 size on the expos ure glass is not detect ed.
GETTING STARTED 20 1 Note ❒ If you do not raise the Docu- ment Feeder (ADF) by at l east 30 degrees, the original size will not be detected. B Close the Document Feeder (ADF). Note ❒ When sending a bound original, the received image may contain some black areas.
HOW TO SET AN OR IGINAL 21 1 A Adjust the original gu ide to match the size of your originals. Align the edge of your origin als and stack them in the D ocument Feeder (ADF) face up.
GETTING STARTED 22 1 WHERE INCOMI NG MESSAGE ARE DELIVER ED—OUTPUT TRAY To change where incoming messages are delivered, adjust the Output Tray setting in t he System Settin gs. When the Select ed Out put Tray Becomes Full If you install the optional Finisher, the mach ine autom ati cally d etect s w hen the selected Output Tra y becomes full.
23 2. Sending a Fax Message OVERVIEW Overview The basic proc edure to send a fax message is: A Make sure the Fax indicator is lit B Set your original C Dial the number D Press { { { { Start } } } } The rest of this section describes thes e steps and the var ious featu res that are available in more detail .
SEND ING A FAX ME SSAG E 24 2 MEMORY TRANSMISSI ON In Memo ry Transm ission m ode, after you pre ss th e { { { { Start } } } } key, the machi ne doesn't dial th e destination un til all pages of .
MEMORY TRANSMIS SION 25 2 the remaining pages from the Document Feeder (ADF). After you place the las t page on the exposure glass, you have 60 sec - onds to insert the remaining pages in the Document Feeder (ADF). ❒ Note that y ou canno t set pages on the exposure glass after you have started us ing the Docu- ment Feeder (ADF).
SEND ING A FAX ME SSAG E 26 2 the other end is shown on the di s- play. Reference P.193 “RTI/TTI ” After transmission, the machine will return to standby mode. - - - - Checking the Transmission Result • Turn the Transmissio n Result Re- port on if you want a report to be printed after every succ essful tra nsmiss io n.
MEMORY TRANSMIS SION 27 2 specify four destinations A through D for broadcasting, and if the lines to destinations A and C are busy, the machine dials the de stinations in the following order: A, B, C, D, A, and C. - - - - Broadcasting: Checking Progress To check which destinations the fax message has been s ent to so far , print the TX file list.
SEND ING A FAX ME SSAG E 28 2 - - - - Parallel Memory Transmission Th is f u nct io n d ia ls whi le th e o rig in al is being scanned. Standard Memory Transmission stores the original in memory, then dials the destination. Parallel Memory Transmiss ion al- lows you to qu ickly det ermine whether a connec tion was made.
MEMORY TRANSMIS SION 29 2 Transmissi on Result Report (Memory Tr ansmi ssion) This rep ort is printed when a Memo- ry Transmission is completed so you can check the result of the transmis- sion. If two or mo re destination s are specified, this report is printed after the fax message has been sent to all the destinations.
SEND ING A FAX ME SSAG E 30 2 CANCELING A ME MORY TRANSMI SSION Canceli ng a Transmi ssion While the Ori ginal Is Bei ng Scanned i n A Press the { { { { Cl ear/ St op } } } } key. The machine wi ll stop storing the original and the data will not be sent.
CANCELING A MEMORY TRANSMISSION 31 2 D Press [ Yes ] . The file is erase d. E Press [ Exit ] . Note ❒ To delete another fil e, repeat steps 3 and 4. F Press [ Exit ] .
SEND ING A FAX ME SSAG E 32 2 IMMEDIATE TRANSMI SSION With Immediate Transmission, when you press the { { { { Sta rt } } } } key, th e fa x number is dialed stra ight away (i.e. immediately). The message is scanned and transmitted p age by page without bei ng stored in memo- ry.
IMM EDI AT E TRAN SMI SSI ON 33 2 “Chain Di al” ), you c an se lect th e type of line you w ant (G3 or G4). Reference P.43 “DIALING” P.41 “CHANGING LINE TY PE” E Press the { { { { Star t } } } } key.
SEND ING A FAX ME SSAG E 34 2 cessful or not. If the machine is set up not to print th is report and the fax message could not be su ccessf ully transmitted, the Error report is print- ed instead. Note ❒ You can switch this report o n or off with the User Parameters.
IMM EDI AT E TRAN SMI SSI ON 35 2 • After transmission the mach ine will return to standby mode. Manual Di al The exter nal tele phone is req uired to us e this function.
SEND ING A FAX ME SSAG E 36 2 CANCELING AN IMMEDIATE TRANSMISSION Canceli ng a Transmi ssion Before You Have Pressed Start Use this proce dure to cancel a tran s- miss ion be for e yo u ha ve pre ssed the { { { { Sta rt } } } } key. A Press t he { { { { Clea r Modes /Energy Sav- er } } } } key.
SCAN SE TTIN GS 37 2 SCAN SETTINGS You may wish to send many different types of fax m essage. Som e of these may be difficult to reproduce at the other end. However, your machine has three settin gs that you can adjust to help y ou tra nsmit your do cument with the best possible image qu ality.
SEND ING A FAX ME SSAG E 38 2 A Press the Resolution key to switch between resolutions. The indicators above the key show the curren t selecti on. Original Type If your original contains photo- graphs, illustrations or diagrams with complex shading patterns or grays, select the ap propriate Origin al Type to optimize image clarity.
SCAN SE TTIN GS 39 2 By default, this machine will auto- matically select a density setting ap- propriate to the original (Auto Image Density). If you wish to set the densi- ty yourself, use Manual Image Densi- ty. Auto Image De nsity The machine automatically selec ts an image density which is the most ap- propriate for the original.
SEND ING A FAX ME SSAG E 40 2 When Se tting Origina ls in th e Doc ument Feed er (ADF) A Check the pa ges you wish to change the setting. B Select the Image Density, Resolu- tion and Original Type before the next page is sc anned. ND2L03E0 TX File Status F1 F2 F3 F4 F5 Immediate Trans.
CHANGING LINE TYPE 41 2 CHANGING LI NE TYPE The optional ISDN unit is required to use this function. This ma chine co mes with a si ngle An- alog (PSTN) line connec tion for G3 communication as standard. If you install the ISDN Unit option , an extra digital (ISDN) line connect ion for both G3 and G4 communication be- comes available.
SEND ING A FAX ME SSAG E 42 2 - - - - Auto Identification This feature used when G4 is selected. The machine first tries a G4 commu- nication and if it can not connect be- cause the r eceiver is not a G4 terminal, it automatically switches to G3 and redials.
DIA LI NG 43 2 DIALING There are three main ways to dial a number: ❖ ❖ ❖ ❖ Numb er keys : Enter numbers directly using the key pad on the right side of the op- eration panel. ❖ ❖ ❖ ❖ Quick Dials: When you have stored a destina- tion 's numb er in a Qu ic k Di al k ey , you can dial the number by j ust pressing that key.
SEND ING A FAX ME SSAG E 44 2 - - - - Restrictions When Dialing with the Number Keys Fax numbe rs entered w ith t he num- ber keys are stored in internal memo- ry (separate from memory for storing original data).
DIA LI NG 45 2 Tone This featur e allows a machine c on- nected to a pulse dialing lin e to send tonal signals (for example if you want to use a special service on a tone dial- ing line). When you press the { { { { Tone } } } } key, the machine dials th e number us- ing tonal signals.
SEND ING A FAX ME SSAG E 46 2 Chain Dial This allows y ou to compos e a tele- phone n umber from various p arts, some o f whic h may b e sto red in Quick Dials or Speed Dials and s ome of which may be input using the number keys.
DIA LI NG 47 2 Note ❒ If you make a mistak e, pre ss the { { { { Clear/St op } } } } key and try again. ❒ If you wish t o di al another des- tina tion, p ress [ Add ] and dial an- other fax number.
SEND ING A FAX ME SSAG E 48 2 Preparation To use the telephone direc tory, you need to regist er a sea rch letter when you pr ogram Speed Dia ls. ⇒ P.143 “Registerin g Speed Dia ls” Limita tion ❒ Speed Dial co des cann ot be searched for by symbol or number.
DIA LI NG 49 2 destinations in that Group with just a few keystrokes. You can also pro- gram a name for the Group (for exam- ple, “Branch Offices”) which will be displayed before you press the { { { { Sta rt } } } } key. Preparation You need to program the Groups.
SEND ING A FAX ME SSAG E 50 2 function in advance . ⇒ P.164 “AS- SIGN IN G U SER FU NCT IO N KEYS” Limita tion ❒ Optional Group Dial can only be used only wit h Memo ry Transmi s- sion. If y ou select the I mmediate Transm ission mode, it auto mati- cally switch to the Memory Trans- miss ion mode.
DIA LI NG 51 2 code fo r the number you wish to redial e.g., “01”. Limitatio n ❒ Th e fol low ing ki nds of d est ina - tions are not memorized: • Quick Dials • Speed Dia ls • Group Dials .
SEND ING A FAX ME SSAG E 52 2 TRANSMISSI ON FEATURES Stamp Optional Stamp Un it is required When sending a fax message using the Document Feeder (A DF), the ma- chine can stamp a circle mar k at the bottom of the original. When sending a double sided doc ument, they are marked at top and bottom side on the front page.
TRANSMISSION FEATURES 53 2 F Code (SUB) Normally you can only use Confiden- tial Transmission to se nd to fax ma- chines of the same make that have the Confidential Reception feature. How- ever, if the other machine supports a similar feature called “F Code”, you can se nd fa x m ess age s t o the ot her party using this method instead.
SEND ING A FAX ME SSAG E 54 2 F Code (PWD) There are times when you may wish to use a pas sword wh en sending con- fidential faxes with the F Code fea- ture. Limita tion ❒ You can enter a password up to 20 digits long. Note ❒ Messages you send using thi s fea- ture are marked “PWD” on all re- ports.
55 3. Receiving a Fax Message IMMEDIATE RECEPTION Each page of a received fax mess age is printed as soon as it is recei ved. This method is used for standard fax mes- sages. - - - - Display During Reception The sender's RTI or CSI ap pears on the first line.
RECE IVIN G A F AX M ESS AGE 56 3 MEMORY RECEPTION The mac hine wai ts unti l all pages of the message have been received into memory before printing the message. This metho d is use d with the fo llow- ing features: • Two in one P.38 “Photo” • Mul ti-copy when set to multiple copies P.
SUBS TITUTE REC EPTI ON 57 3 SUBSTITUTE RECEPTION If any of the cond itions listed below are met, the machine automatically switch es to M emory Rec eption mode and stor es me ssa ges in me mor y in- stead of printing them. This reception mode, in whi ch a recei ved fax mes- sage is stored in memory unprinted, is called Substitute Reception.
RECE IVIN G A F AX M ESS AGE 58 3 messages are lost so you c an ask the senders to transmit them again. Important ❒ If a sen der has not progra mmed their RTI or CSI, the machine may reject an important fax message. We recommend that you ask im- portant senders to r egister an RTI or CSI in advance.
SELECTING THE RECEP TION MODE 59 3 SELECTING THE RECEPTION MODE There are two ways you can se t up your mac hine to hand le incomi ng calls: •F a x m o d e • Tel mode (handset option or exter- nal telephone requir ed) The de fault se tti ng is Fax mode .
RECE IVIN G A F AX M ESS AGE 60 3 RECEPTION FUNCTIONS Transfer Stat ion Transfer Stations allow you to expand the standard f eatures of your fax ma- chine to set up co mplex networks. Transfer Stations must be machines of the same make. The diagram below may make the concept clearer .
RECEPTION FUN CTIONS 61 3 Reference P.173 “Multistep Tra nsfer” - - - - Sending the Transfer Result Report This machine compares the own fax number of the Requesting Party with the Requesting Part.
RECE IVIN G A F AX M ESS AGE 62 3 ❒ Make su re the ID matche s the specification of the fax you are sending to. ❒ You can stor e IDs in Quick Dial s, Speed Dials, Groups and Pro- grams with number keys, space, # and *. ❒ Messages you receive using this feature are marked “SEP” on all re- ports.
RECEPTION FUN CTIONS 63 3 Note ❒ If you make a mistake, press the { { { { Clear/St op } } } } key and try aga in. • 0000 and FFFF is no t avail- able. H Press [ OK ] . I Press [ Exit ] . The display re turns to the [ Mode ] menu and the Polling Reception function is now chec ked.
RECE IVIN G A F AX M ESS AGE 64 3 PRINTING FUNCTIONS Print Comp letio n Beep By default, the mac hine beeps to let you know when a received message has been printed. Note ❒ You can alter the volume of the beep or turn it off completely (set the volume at minimum ).
PRINTING FUNCTIONS 65 3 Multi-c opy Rec eptio n The Opti onal Fa x Featu re Ex pander is re- quired to use this function. If you switch this feature on, multiple copies of each incoming fax mes sage will be printed. You can also choose to have multiple copies made of m es- sages fro m particula r senders.
RECE IVIN G A F AX M ESS AGE 66 3 sending and receiving usin g this mac hine . ❒ If the Duplex Unit co ver is not open, you cannot print double-sid- ed documents that are more than 11.7” long and they will be printed single-sided only. ❒ This feature works o nly when all page s are of th e same width a nd are received into memory.
PRINTING FUNCTIONS 67 3 Image Rot ati on If you have installed paper in the cas- sette sideway s K , incoming fax mes- sages will be rotated automaticall y to fit on the paper. Limita tion ❒ You can cho ose to hav e recei ved messages printed from the a speci- fied tray.
RECE IVIN G A F AX M ESS AGE 68 3 L paper is loaded, th is feature splits the received message if the exces s length is about 0.79” or more, and re- duces it if the excess length is within about 0.79”. When a message is split, the split mark (*) is inserted at the split position and ab out 0.
PRINTING FUNCTIONS 69 3 Note ❒ By default this feature is turned off. Switch it on wi th the User Pa- rameters. ⇒ P.203 “Changing the User Parameters” Reference P.67 “Page Separation and Length Re- duction (not available in some coun- tries)” TSI Print Usually the sender's TTI is printed on received messages.
RECE IVIN G A F AX M ESS AGE 70 3 • KK and LL indicate that the message is split over two pa ges of paper with the orientation and size sh own. Limita tion ❒ Paper pl aced in the bypa ss tr ay is not usua lly sel ected fo r printi ng a rec eived message.
PRINTING FUNCTIONS 71 3 Reference P.67 “Page Separation and Length Redu ction (not a vailabl e in some co untries)” P.68 “Page Reducti on” P.67 “Imag e Rotation” Just Size Printing If you .
RECE IVIN G A F AX M ESS AGE 72 3 Having Incomi ng Messages Printed on Pap er From the Bypass Tra y You can have m essage s sent from Specified Senders printed on paper from the Bypass Tray. This is useful if you need mes sag es p rint ed o n a size of paper not stocked in the paper cas- sette(s).
73 4. Advanced Transmission Features OVERVIEW Overview This feature descr ibes various options that you can choose when sending a fax message. The selections you make will only app ly to the current fax message.
ADV AN CED TRAN SM I SSI ON FEAT URES 74 4 SEND LATER Using this feature, you can instr uct the machine to delay transmission of your fa x messa ge unt il a late r time which you specify. This allows you to take advantage of off-peak telephone charges without ha ving to be by the machine at the time.
SEND LATER 75 4 E Press [ OK ] . The Tran smissi on Mo de me nu is shown on the display. A check mark is added to Send Later. F Press [ Exit ] . The initial display is shown. Note ❒ “Send Later” is shown on the disp lay. If you set up an other advanced transmissi on function (except Polling Reception), “Others” i s displaye d.
ADV AN CED TRAN SM I SSI ON FEAT URES 76 4 CONFIDENTIAL TRANSMISSION If you do not wa nt your messag e to be picked up casu ally at the other end, use this fe ature. The message will be stored in memo ry at the o ther end and will not be printed until an ID is entered.
CONFIDENTIAL TRAN SMISSION 77 4 Default ID A Press the < < < < or > > > > keys to turn Default ID on and p ress [ OK ] . The Transmi ssion Mode menu is shown again. A check mark is added to Confiden tial TX. Note ❒ To canc el the Con fidential Transmission, pr ess [ Can cel ] .
ADV AN CED TRAN SM I SSI ON FEAT URES 78 4 PERSONAL CODE TRANSMISSION Personal Codes allow you to keep track of machine usage (e.g., for bill- ing purposes). If everybody uses a Personal Code when they use the fax machine, the codes or th e names pro- grammed for the codes will be print- ed in the TCR and other reports.
PE RSO NAL C ODE TRAN SM ISSI ON 79 4 Note ❒ “Pers. Code X XXX” is sh own on the display . If you set up ano th- er advanced transmissi on func- tion (except Polling Reception), “Others” i s displaye d. G Dial and press the { { { { Sta rt } } } } key.
ADV AN CED TRAN SM I SSI ON FEAT URES 80 4 SENDING AN AUTO DOCUMENT If you often have to send a particular page to people (e.g., a map, a st an- dard attach ment or a set o f instruc- tions), store it as an Auto Document assigned to a Quick Dial key.
SEND ING A N AU TO DOC UMEN T 81 4 ❒ To cancel the Auto Document, press [ Cancel ] . The Tran smis- sion Mo de menu is show n. E If you are sending just the Auto Document, p ress [ # ] . If you w ish to send it along with another orig- inal, pres s [ OK ] .
ADV AN CED TRAN SM I SSI ON FEAT URES 82 4 2-SIDED TRANSMISSION (DOUB LE-SIDED TRANSMISSI ON) Use this feature to se nd 2-sided origi- nals from the Document Feeder (ADF). Both sides of an original will be scanned. Th e front and back of the scanned original w ill be printed in or- der, on separ ate sheets at the other end.
2- SIDED TRANSM ISSION (DO UBLE- SID ED TRAN SMI SSI ON) 83 4 F Press [ Exit ] . The initial display is shown. Note ❒ “2-Sided TX” is shown on the disp lay. If you set up an other advanced transmissi on function (except Polling Reception), “Others” i s displaye d.
ADV AN CED TRAN SM I SSI ON FEAT URES 84 4 BOOK FAX Use to send book originals from the exposure glass . Pages are s canned in the order shown below. Note that depending on the paper siz- es available on the destin ation ma- chine, the message may be reduced when printed at the other end.
BOOK FAX 85 4 The Tran smissi on Mo de me nu is shown. A check mark is added to “Book F ax”. G Press [ Exit ] . The initial display is shown. Note ❒ “Book Fax” is s hown o n the dis- play. If you set up another ad- vanced transmission function (except Polling Reception), “Others” i s displaye d.
ADV AN CED TRAN SM I SSI ON FEAT URES 86 4 CHOOSING THE AREA TO BE SCANNED YOURSELF (IRREGULAR SCAN AREA) Usually the machine automatically detects the size of an original when it is scann ed. However , you ma y wish to override this and choose the area to be scanned yours elf.
CHOOSING THE AREA TO BE S CAN NE D YO URSELF ( IRREGULA R SCAN A REA) 87 4 The initial display is shown. Note ❒ “Irreg.Area” is s hown on the disp lay. If you set up an other advanced transmissi on function (except Polling Reception), “Others” i s displaye d.
ADV AN CED TRAN SM I SSI ON FEAT URES 88 4 TRANSMIS SIO N DEAD LINE (TRD ) If you have to send an urgent mes- sage and the line is bus y, this feature sav es y ou st and ing b y the machi ne and redialing the number.
TRANSMI SSI ON DE ADL IN E (TRD ) 89 4 F Press [ Exit ] . The initial display is shown. Note ❒ “TRD” is displayed. If yo u set up another advanced tran smis- sion function (except Polling Reception), “Others ” is shown. G Dial and press the { { { { Sta rt } } } } key.
ADV AN CED TRAN SM I SSI ON FEAT URES 90 4 POLLING TRANSMISSION Use Polling Transmission when you want to leave an original in the ma- chine's memory for others to pick up. The message will be sent whe n the other party calls you up. There are three typ es of Polling Transmissi on.
POLL IN G TR AN SMIS SIO N 91 4 The Tra nsmission Mode menu ap - pears. C Enter the “Polling TX” function number with the number keys. Note ❒ If the appropriate display is not shown, press [ ↑ ↑ ↑ ↑ Pr ev. ] or [ ↓ ↓ ↓ ↓ Next ] .
ADV AN CED TRAN SM I SSI ON FEAT URES 92 4 B Enter the 4 character Polling ID with letter keys/ number keys and the letter (A–F). Note ❒ If you make a mistake, press the { { { { Clear/St op } } } } key and try aga in. 0000 and FFFF is not available.
POLL IN G TR AN SMIS SIO N 93 4 can turn this off with the User Pa- rameters. ⇒ P.203 “Changing the User Parameters” ❒ You can also chec k the result of a Polling Transmission with the TCR.
ADV AN CED TRAN SM I SSI ON FEAT URES 94 4 POLLING RECEPTION Use this function if you want to poll a message from another terminal. You can also p oll documen ts from many terminals with only one operation (use Groups and Keystroke programs to fully exploit this feature).
POLL ING REC EPT ION 95 4 Note ❒ If the appropriate display is not shown, press [ ↑ ↑ ↑ ↑ Pr ev. ] or [ ↓ ↓ ↓ ↓ Next ] . C Depending w hich method you are using, choo se one of the f.
ADV AN CED TRAN SM I SSI ON FEAT URES 96 4 TRANSFE R REQUES T Transfer Request allows fax machines that have this feature to automatically dist rib ute i nco ming me ssages on to multiple fax destinations.
TRANSFE R RE QUEST 97 4 C Enter the “Transfer Request” function nu mber with the num- ber key s. Note ❒ If the appropriate display is not shown, press [ ↑ ↑ ↑ ↑ Pr ev. ] or [ ↓ ↓ ↓ ↓ Next ] . D Enter a Transfer Stations and press [ Recv .
ADV AN CED TRAN SM I SSI ON FEAT URES 98 4 The following display is shown. Note ❒ The numbers of Transfer Sta- tions and End Receive rs are di s- played. I Press the { { { { Star t } } } } key. Specif yi ng an End Rec eiv er When you make a Transfer Request, you must specify the final destina- tions (End Receivers ) for your me s- sage.
TRANSMISSION OP TIONS 99 4 TRANSMISSION OPTIONS This section desc ribes various fea- tures that you can switch on and off for any particul ar transmission by fol- lowing the procedure at the end of this section.
ADV AN CED TRAN SM I SSI ON FEAT URES 100 4 default setting is on. ⇒ P.203 “Changing the U ser Param eters” - - - - ID Transmission If you turn this f eature on, transmi s- sion will onl y take pla ce if the desti- nation's Polling ID is the same as your s.
TRANSMISSION OP TIONS 101 4 H Press the < < < < or > > > > key to switch Auto Red uction on or off. Note ❒ The default setting is on . ❒ To cancel the s etting, press [ Can- cel ] . The Transmission Mode menu is sho wn. I If you want to set another optio n, press [ ↑ ↑ ↑ ↑ Pr ev.
ADV AN CED TRAN SM I SSI ON FEAT URES 102 4 This page is intentionall y blank..
103 5. Communication Information CHECKING AND CANCELING TRANSMISSION FILES Transmission files are originals that have been stored in memory and are awaiting transmission. The featur es that produce transmission files are Memory Transm ission, Co nfidential Transmissi on, Tran sfer Reques t, Poll- ing Reception and Polling Tran smis- sion.
COMMUNICATION INFOR MATION 104 5 C Press the < < < < or > > > > key until the file you want to delete is shown and press [ Delet e ] . D Press [ Yes ] . The file is erase d. E Press [ Exit ] . Note ❒ To delete another fil e, repeat steps 3 and 4.
CHECKING A ND CANCE LING TRANSMISSIO N FILES 105 5 C Press the < < < < or > > > > key until the file you want to print is shown and press [ Print ] . D Press the { { { { Star t } } } } key. The file is prin ted. Note ❒ Press [ Can cel ] to stop printin g the file and return to th e step 3 displ ay.
COMMUNICATION INFOR MATION 106 5 C Press the < < < < or > > > > key until the file you want to print is shown. Then press [ Check ] . D Depending on the setting you want to c heck or c han ge , use one of the followin g procedures .
CHECKING A ND CANCE LING TRANSMISSIO N FILES 107 5 A Enter the “Retransmit ” func- tion number with the number keys. B Press [ Yes ] . Note ❒ If you do n ot wan t to send the file, press [ No ] . C Enter the start time with the number key s. Use 24-hour or 12-hour format depending on your area.
COMMUNICATION INFOR MATION 108 5 G Press [ Exit ] . The Information menu is shown . H Press [ Exit ] . The initial display is shown. ND1X03E0 ND1X03E0.
PRINTING A LIST OF FILES IN MEMORY (PRINT TX FILE LIST) 109 5 PRINTING A LIST OF FILES IN MEMOR Y (PRINT TX FILE LIST) Print this list if you wish to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (e.
COMMUNICATION INFOR MATION 110 5 CHECKING THE TRANSMISSI ON RES ULT (TX STATUS) If you wish to fi nd out whether a file was sent succes sfully, you don't have to always print the TCR . With this functio n you can browse thro ugh t he last 50 completed transmissions on the display.
CHECK ING THE RE CEPT ION RES ULT (RX S TATUS ) 111 5 CHECKING THE RECEPTION RESULT (RX STATUS) This func tion lets you check u p on the last 50 messages received without having to print the T CR. Yo u can browse through the received messag- es on the display.
COMMUNICATION INFOR MATION 112 5 PRINTING A CONFIDE NTIAL MESS AGE The optiona l Fax Feature Expan der is requir ed to use this functi on. This feature is de signed to prevent messages being pick ed up casuall y by anyone when they are received.
PRIN TIN G A CO NFI DENT IAL ME SSAG E 113 5 displayed . Press [ OK ] to canc el the operation, check the Confi- dential ID or Personal Confi- dential ID wit h the other party and try again.
COMMUNICATION INFOR MATION 114 5 PRINTING A FILE RECEIVED WITH MEMORY LOCK Optional Fa x Feature Expander i s required to use thi s function. This is a s ecurity feature designed to prevent unauthorized u sers from reading your messages. If Memory Lock is switched on, all received mes- sages are st ored in memory and are not automatically printed.
PRINTING A FILE RECEIVED WITH ME MORY LOCK 115 5 Note ❒ If no messages have been re- ceived, while Memory Lock is switched o n, th e following me s- sage will appear.”No rec eption file(s) exists.” Press [ OK ] . ❒ If the M emory Lock ID s do no t match, the following message will appear.
COMMUNICATION INFOR MATION 116 5 PRINTING THE TCR The TCR (Tr ansact ion Confir matio n Report) contains information about the last 49 communications made by your machine. By default, it is printed automatically after every 50 commu- nications (recep tions + transmi s- sions).
DISPL AYIN G TH E MEMORY STAT US 117 5 DISPLAYING THE MEMORY STATUS Use this functio n to display a sum ma- ry of current memory usage. Items shown are the perce ntage of free memory space, the number o f re- ceived confidential messages, the number of files to be sent, and the number of received messages to be print ed.
COMMUNICATION INFOR MATION 118 5 This page is intentionall y blank..
119 6. Troubleshooting WHEN TONER RUNS OUT When the machine has run out of ton- er the D symbol appears on the dis- play . N ote that even if th er e is n o toner left you can still send fax mes- sage.
TROUBLESHOOTING 120 6 ERROR MES SAGES AND THEI R MEANI NGS If there is an error, one of the following me ssages may appear on the display. It might just flash up briefly, so if you ar e watching for errors, stay by the machine and check the display. Mess age Probl em and So luti on Clear Mi sfeed(s) Remove origi nals from the Do cument Feeder.
SOLVING PROBLEMS 121 6 SOLVING PROBLEMS This table lists s ome common problems and their solutions. Problem Solution Refer to Image bac kground appears dir ty when received a t the other end . Adju st the scan densit y. P.3 8 “Image Density (Con- trast)” Print ed or se nt im - age contai ns spots.
TROUBLESHOOTING 122 6 Immedi ate transmis- sion er ror oc curs whil e copying i n mult iple n umbe rs. Us e me mory tr ansm issio n whi le copying in mult iple nu mbers.
INDICA TORS 123 6 INDICATO RS When the Receive File Indica tor is Li t or Flashing If the Receive File indicator is blinking, a message has b een received and stored in memory with Mem ory Lock.
TROUBLESHOOTING 124 6 When the Confid ential File Indicat or is Lit If this indicator is lit, a message has been received in to memory with Confiden- tial Reception.
WHEN AN ERROR REPOR T IS PRINTED 125 6 WHEN AN ERROR RE PORT I S PRINTED An error report is printed when a message could not be successfully sent or re- ceived. Possible causes in clude a problem with your machine or the receiver's, noise on the telephone line etc.
TROUBLESHOOTING 126 6 WHEN POWER IS TURNED OFF OR FAILS Even if the main power switch is turn ed off, the contents of the machine's mem- ory (programmed numbers etc.
127 7. Facsimile User Tools ACCESSING THE USER TOOLS The User Tools allow yo u to program the machine with your identification, store frequently us ed numbers and settings , and custom ize the default setting s to m atch yo ur needs .
FACSIMILE USER TOOLS 128 7 B Press the { { { { User Tools/C ounter } } } } key. C Enter the number of the “Fax”. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Set- ting s manua l. D Enter the number th at matches the category you require.
REGISTE R/DELETE MENU 129 7 REGISTE R/DELETE ME NU Register ing Qui ck Di als To save time, you can program a fax number that you use often into a Quick Dial key. Then, whenever you are sending a message to that loca- tion, just press that Quick Dial key to dia l.
FACSIMILE USER TOOLS 130 7 F Press th e Quick Dial key whic h you want to reg ister. Note ❒ If you press a wrong key, press [ PrevM enu ] then try again. ❒ Yo u ca n pr ess [ Statu s ] to see which Quick Dial keys have been programmed. G Enter a fax number using the number ke ys .
REGISTE R/DELETE MENU 131 7 Quick Dial Lis t Printing the Quic k Dial list allows you to check destinations registered in Quick Dial keys. ⇒ P.158 “RE- PORTS/LIS TS” Deleti n g Qui ck Dia ls This procedur e describes how to find a programmed Quick Dial and delete it.
FACSIMILE USER TOOLS 132 7 ❒ Yo u ca n pr ess [ Statu s ] to see Quick Dial keys that have been already programmed. G Press [ Yes ] . Note ❒ If you press [ No ] , the destination is not deleted an d the display is shown in step 6 app ears again. H Press [ Yes ] to delete the destina- tion stored in this Quick Dial.
REGISTE R/DELETE MENU 133 7 Non-transpar ent label paper 1. Quick Dia l key n umber 2. Destination name 3. Group n ame (G) 4. Program name (P) 5. Programmed con tents of U ser Function ke ys Dial label (Jan.
FACSIMILE USER TOOLS 134 7 Transparent label pape r 1. Quick Dia l key n umber 1. Destination name 1. Group n ame (G) 1. Program name (P) 1. Programmed con tents of U ser Function ke ys Dial label (Jan.
REGISTE R/DELETE MENU 135 7 Register ing Gr oups If you send the s ame mess age to sev- eral destinations at the same time on a regular basi s, program these destina- tion numbers as a Group . This a llows you to dial these destinations with a singl e ke y pr es s.
FACSIMILE USER TOOLS 136 7 B Press the { { { { User Tools/C ounter } } } } key. C Enter the number of the Fax. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Set- ting s manua l. D Enter the func tion number for “Register/Delete” using the num- ber key s.
REGISTE R/DELETE MENU 137 7 using Quick dial or Speed dial, they will be erased at once . ❒ Yo u cann ot omi t the f ax nu m- ber. H Repeat step 7 for all the destina- tions you want registered in the Group. I Press [ Nam e ] . J Enter the Group name .
FACSIMILE USER TOOLS 138 7 A Make sure that the machine is i n Facsimile mode and the standby display is shown. Note ❒ If t he sta ndby di splay is n ot shown, press the { { { { Fax } } } } key. B Press the { { { { User Tools/C ounter } } } } key. C Enter the number of the “Fax”.
REGISTE R/DELETE MENU 139 7 Note ❒ If yo u pr ess [ No ] , the Group is not deleted an d the display shown in step 6 app ears again. I Press the { { { { User Tools/C ounter } } } } key. Register ing Opt ional Grou ps An opti onal Fax Fe ature Expander is r e- quired to use this function.
FACSIMILE USER TOOLS 140 7 is shown and you c annot change destinations f or this Group. A Make sure that the machine is i n Facsimile mode and the standby display is shown. Note ❒ If t he sta ndby di splay is n ot shown, press the { { { { Fax } } } } key.
REGISTE R/DELETE MENU 141 7 • Press a Quick Dial key in which a destination i s regis- tered. • Press the { { { { Spe ed D ial } } } } key and enter a c ode. ❒ If you make a mistak e, pre ss the { { { { Clear/St op } } } } key and try again. ❒ If destinations are already regis- tered, they are shown on the display.
FACSIMILE USER TOOLS 142 7 - - - - Checking the Contents of Optional Groups Print the Optional Group dial list (see P.158 “REPORTS/L ISTS ” ). Deleting Opti onal Groups This function deletes all destinations registered in an Optional Group.
REGISTE R/DELETE MENU 143 7 ❒ Yo u ca n pr ess [ Statu s ] to see which Optional Groups are pro- gra mmed. G Press [ Yes ] . Note ❒ If you pre ss [ No ] , the Optional Group is not deleted and the display shown in step 6 appears again. ❒ The registered destina tions are shown.
FACSIMILE USER TOOLS 144 7 A Make sure that the machine is i n Facsimile mode and the standby display is shown. Note ❒ If t he sta ndby di splay is n ot shown, press the { { { { Fax } } } } key. B Press the { { { { User Tools/C ounter } } } } key. C Enter the number of the “Fax”.
REGISTE R/DELETE MENU 145 7 Note ❒ If you wish to omit th e desti na- tion name, go to step 11. I Enter the destination name. Note ❒ If a destina tion name is alr eady registered in the Speed Dial, the name i s sh own o n th e di splay .
FACSIMILE USER TOOLS 146 7 Limita tion ❒ If a registered Speed Di al is being used for a standby Memory Trans- mission, the message “ This des- tina tion is in us e fo r stan dby tran smis sion file . Ple ase modi fy/d elet e after tran smissi on.
REGISTE R/DELETE MENU 147 7 H Press [ Yes ] . The Speed Dial is deleted. Note ❒ If you press [ No ] , the Speed Dial is not deleted and t he display shown in 6 appear s again.
FACSIMILE USER TOOLS 148 7 C Enter the number of the “Fax”. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Set- ting s manua l. D Enter the func tion number for “Register/Delete” using the num- ber key s.
REGISTE R/DELETE MENU 149 7 gram, press the { { { { Clear Modes/ En- ergy Sa ver } } } } key and program function again. I Press [ OK ] . J Press [ Nam e ] .
FACSIMILE USER TOOLS 150 7 B Press th e Quick Dial k ey pro- grammed with the Keystroke P ro- gram . In this example, the fax number and program name “Send Later” are shown on the display. C Press t he [ OK ] key then the { { { { Sta rt } } } } key.
REGISTE R/DELETE MENU 151 7 The contents of the program are shown on th e dis pla y. Note ❒ If you make a mistake, press [ No ] and the c orrect key. ❒ You c an pr ess [ Status ] to see the Keystroke Programs currently programmed. G Press [ Yes ] .
FACSIMILE USER TOOLS 152 7 A Make sure that the machine is i n Facsimile mode and the standby display is shown. Note ❒ If t he sta ndby di splay is n ot shown, press the { { { { Fax } } } } key. B Press the { { { { User Tools/C ounter } } } } key. C Enter the number of the “Fax”.
REGISTE R/DELETE MENU 153 7 Stop } } } } key and enter anot her name. Reference P.213 “Entering Text” I Press [ OK ] . Note ❒ If you are storing a standar d size document, go to step 12. J Press [ Size ] . K Select a size using t he < < < < and > > > > keys and press [ OK ] .
FACSIMILE USER TOOLS 154 7 C Enter the number of the “Fax”. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Set- ting s manua l. D Enter the func tion number for “Register/Delete” using the num- ber key s.
REGISTE R/DELETE MENU 155 7 Important ❒ When registering or changing an original size, we rec ommend that you make a mem o of the new size. Limita tion ❒ For the vertical length (wi dth), se- lect “Auto,” “A4 (210 mm),” “B4 (257 mm),” “A3 (297 mm),” “8 1 / 2 inch,” or “11 inch .
FACSIMILE USER TOOLS 156 7 H Select a size you wan t to register using the < < < < or > > > > key an d pr ess [ OK ] . The specified size is shown on the displ ay. Note ❒ When y ou sel ect “ [ Auto ] ”, “---” is shown on the display.
REGISTE R/DELETE MENU 157 7 B Press the { { { { User Tools/C ounter } } } } key. C Enter the number of the “Fax”. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Set- ting s manua l. D Enter the func tion number for “Register/Delete” using the num- ber key s.
FACSIMILE USER TOOLS 158 7 REPOR TS/LI STS This func tion allows you to print th e following reports and li sts manually. Select a report or list as nee ded. • TCR (Transacti on Confirmatio n Report) ⇒ P.116 “PRINTING THE TCR” •Q u i c k D i a l l i s t ⇒ P.
INITIAL SETUP TX 159 7 INITIAL SETUP TX When you turn on the machine or re- turn to Copy mode, the machine re- turns to th e home settin gs. You can change these home settings so that the machine starts with your most fre- quently used featur es selected .
FACSIMILE USER TOOLS 160 7 ❖ ❖ ❖ ❖ Transm issi on Mo de Examp le ❖ ❖ ❖ ❖ Resolu tio n E xamp le Note ❒ If yo u w ant to c hange othe r se t- tings, repeat steps 5 an d 6.
INITIAL SETUP RX 161 7 INITIAL SETUP RX The Initial Setup Reception function allows you to turn t he following re- ception fu nctions on or off. • Reception Mode P.59 “SELECT - ING THE R ECE PTION MO DE” • Checkered Mar k P.64 “Checke red Mark ” • Center Mark P.
FACSIMILE USER TOOLS 162 7 ❖ ❖ ❖ ❖ Reception M ode Example ❖ ❖ ❖ ❖ Ch ecke red M ark Ex amp le Note ❒ If you w ish to ch ang e other functions, repeat step s 5 and 6. ❒ Select on or off for Checkered Mark, Center Mark, Print RX Time, 2-Sided Prin ting, Autho- rized RX, Special RX Nos.
INITIAL SETUP RX 163 7 E Press Ho riz.. ND1X02E7.
FACSIMILE USER TOOLS 164 7 ASSIGNI NG USER FUNCTION KE YS You can program each of the User Function keys ( { { { { F1 } } } } – { { { { F5 } } } } ) with a function that you u se frequently. When y ou wis h to use th at fun cti on, instead of having to se arch through several menus to fi nd it, j ust press the appropriate Us er Function key.
ASSIGNIN G USER FUNCTION K EYS 165 7 ❒ Yo u ca n pr ess [ Statu s ] to see how the User Fun ction keys are currently programmed. ❒ If you h ave the o ptional ISDN unit installed, you can not re-as- sign User Func tion key { { { { F4 } } } } .
FACSIMILE USER TOOLS 166 7 KEY OPERATOR SETTINGS Persona l Code s This fun ction all ows yo u to kee p track of machine usa ge. When Per- sonal Codes are programmed and Personal Code Access is tu rned on us- ers have to e nter their Personal Code before they send a fax.
KEY OP ERATO R SE TTING S 167 7 number keys and press the { { { { # } } } } (Enter) key with in 3 seconds. Note ❒ If “Key Op. Settings” is not shown, press [ ↑ ↑ ↑ ↑ Pr ev. ] or [ ↓ ↓ ↓ ↓ Next ] . E Enter the func tion number for “Personal Code” using the num- ber key s.
FACSIMILE USER TOOLS 168 7 K Press [ OK ] to register the code and name. Note ❒ If you press [ Cance l ] , the entered Personal Code is canceled and the display shown in step 7 ap- pears again. L Press [ Exit ] . The display s hown in step 7 ap- pears again.
KEY OP ERATO R SE TTING S 169 7 F Enter the func tion number for "Delete Pers. Code" using the number ke ys . G Enter the Person al Code you want to delete using the number keys. Note ❒ If you make a mistak e, pre ss the { { { { Clear/St op } } } } key and enter the correct code.
FACSIMILE USER TOOLS 170 7 B Press the { { { { User Tools/C ounter } } } } key. C Enter the number of the “Fax”. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Set- ting s manua l. D Enter the num ber for “Key O p.
KEY OP ERATO R SE TTING S 171 7 Note ❒ If t he sta ndby di splay is n ot shown, press the { { { { Fax } } } } key. B Press the { { { { User Tools/C ounter } } } } key. C Enter the number of the “Fax”. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Set- ting s manua l.
FACSIMILE USER TOOLS 172 7 Note ❒ If t he sta ndby di splay is n ot shown, press the { { { { Fax } } } } key. B Press the { { { { User Tools/C ounter } } } } key. C Enter the number of the Fax mode. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Set- ting s manua l.
KEY OP ERATO R SE TTING S 173 7 A Make sure that the machine is i n Facsimile mode and the standby display is shown. Note ❒ If t he sta ndby di splay is n ot shown, press the { { { { Fax } } } } key. B Press the { { { { User Tools/C ounter } } } } key.
FACSIMILE USER TOOLS 174 7 when your mach ine receives a Trans- fer Request, it w ill pass the message to the Transfer Station(s) you s pecify. A Make sure that the machine is i n Facsimile mode and the standby display is shown. Note ❒ If t he sta ndby di splay is n ot shown, press the { { { { Fax } } } } key.
KEY OP ERATO R SE TTING S 175 7 G Specify a Transfer Station. Note ❒ Enter the Transfer Station's fax number using a Quick Dial key, Speed Dial or the number keys.
FACSIMILE USER TOOLS 176 7 tered with other functions . If you install the optional Fax Feature Ex- pander, you can register up to 50 senders. Note ❒ You can print a f orwarding mark on forward messages. ⇒ P.207 “Printin g the User Parameter L ist” ❒ To register a sender, use an RT I or CSI.
KEY OP ERATO R SE TTING S 177 7 F Enter the func tion number for “Reg. Receiver” using the num- ber key s. G Choose a receiver (Forwarding Station) to program be entering the its code nu mber. Note ❒ If you make a mistake, press [ Cancel ] and enter a corr ect number.
FACSIMILE USER TOOLS 178 7 Reference For how to use the System User Tools, refer to the System Set- ting s manua l. D Enter the func tion number for “Key Op. Settings” using the number keys and press the { { { { # } } } } (Enter) key with in 3 seconds.
KEY OP ERATO R SE TTING S 179 7 B Press the { { { { User Tools/C ounter } } } } key. C Enter the number of the Fax mode. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Set- ting s manua l.
FACSIMILE USER TOOLS 180 7 K Press [ Rece iver ] . L Choose the Forwarding S tation you want to assign this Specific Sender to: enter its code and press [ OK ] . M Press [ OK ] . Note ❒ If you press [ Can cel ] , the sender is not registered and the display shown in 7 appear s again.
KEY OP ERATO R SE TTING S 181 7 Reference For how to use the System User Tools, refer to the System Set- ting s manua l. D Enter the func tion number for “Key Op. Settings” using the number keys and press the { { { { # } } } } (Enter) key with in 3 seconds.
FACSIMILE USER TOOLS 182 7 A Make sure that the machine is i n Facsimile mode and the standby display is shown. Note ❒ If t he sta ndby di splay is n ot shown, press the { { { { Fax } } } } key. B Press the { { { { User Tools/C ounter } } } } key. C Enter the number of the “Fax”.
KEY OP ERATO R SE TTING S 183 7 Note ❒ If you receiv e a fax with a p aper size different from that set in the paper cass ette, the prin tout will be split across several pages or reduced to fit on the paper. ❒ If you ch oose the op tion al By- pass Feed Tray, make sure the size you programmed for this tray matches the paper size in this tray.
FACSIMILE USER TOOLS 184 7 Note ❒ If t he sta ndby di splay is n ot shown, press the { { { { Fax } } } } key. B Press the { { { { User Tools/C ounter } } } } key. C Enter the number of the “Fax”. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Set- ting s manua l.
KEY OP ERATO R SE TTING S 185 7 Reference P.213 “Entering Text” J Select whether or not to register the sender as a wild card. ⇒ P.213 “Wild Cards” . K Press [ RX Mode ] . L Select any features for this Specif- ic Send er. You can sc roll through them by pres sing [ ↑ ↑ ↑ ↑ Prev .
FACSIMILE USER TOOLS 186 7 M Press [ OK ] . N Press [ Exit ] . O Press [ PrevMe nu ] 3 times. P Press the { { { { User Tools/C ounter } } } } key. Dele tin g a S peci fi c Sen der A Make sure that the machine is i n Facsimile mode and the standby display is shown.
KEY OP ERATO R SE TTING S 187 7 with the number keys. The regis- tered RTI or CS I is flas h up. Note ❒ If you make a mistak e, pre ss the { { { { Clear/St op } } } } key and enter a cor- rect value. H Press [ Yes ] . Note ❒ If yo u pr ess [ No ] , the sender is not deleted an d the display shown in 5 appear s again.
FACSIMILE USER TOOLS 188 7 number keys and press the { { { { # } } } } (Enter) key with in 3 seconds. Note ❒ If “Key Op. Settings” is not shown, press [ ↑ ↑ ↑ ↑ Pr ev. ] or [ ↓ ↓ ↓ ↓ Next ] . E Enter the func tion number for “Special RX Nos.
KEY OP ERATO R SE TTING S 189 7 Programming Specifie d Senders A Make sure that the machine is i n Facsimile mode and the standby display is shown. Note ❒ If t he sta ndby di splay is n ot shown, press the { { { { Fax } } } } key. B Press the { { { { User Tools/C ounter } } } } key.
FACSIMILE USER TOOLS 190 7 I Enter an RTI or CSI of a send er and press [ OK ] . Reference P.213 “Entering Text” J Select whether or not to register the sender on a P.213 “Wil d Cards” . K Press [ OK ] . L Press [ Exit ] . M Press [ PrevMe nu ] 3 times.
KEY OP ERATO R SE TTING S 191 7 Note ❒ If “Key Op. Settings” is not shown, press [ ↑ ↑ ↑ ↑ Pr ev. ] or [ ↓ ↓ ↓ ↓ Next ] . E Enter the func tion number for “Authorized RX” using the num- ber key s. F Enter the func tion number for “Delete Sender” using the num- ber key s.
FACSIMILE USER TOOLS 192 7 C Enter the number of the “Fax”. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Set- ting s manua l. D Enter the func tion number for “Key Op. Settings” using the number keys and press the { { { { # } } } } (Enter) key with in 3 seconds.
KEY OP ERATO R SE TTING S 193 7 C Enter the number of the “Fax”. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Set- ting s manua l. D Enter the func tion number for “Key Op. Settings” using the number keys and press the { { { { # } } } } (Enter) key with in 3 seconds.
FACSIMILE USER TOOLS 194 7 Limita tion ❒ The RT I does not work un less the other party has the same make ma- chine w ith the R TI featur e. ❒ You can progra m up to 20 charac - ters in a RTI and 32 in a TT I. ❒ You can program le tter, symbol s, number, and spaces in an RTI and TTI.
KEY OP ERATO R SE TTING S 195 7 H Press [ TTI ] . I Enter a TTI and press [ OK ] . Reference P.213 “Entering Text” J Press [ OK ] to confirm. Note ❒ If you press [ Cance l ] , the entered characters are c anceled and the display shown in 3 appears again.
FACSIMILE USER TOOLS 196 7 number keys and press the { { { { # } } } } (Enter) key with in 3 seconds. Note ❒ If “Key Op. Settings” is not shown, press [ ↑ ↑ ↑ ↑ Pr ev. ] or [ ↓ ↓ ↓ ↓ Next ] . E Enter the func tion number for “Economy TX” us ing the number keys.
KEY OP ERATO R SE TTING S 197 7 Note ❒ If t he sta ndby di splay is n ot shown, press the { { { { Fax } } } } key. B Press the { { { { User Tools/C ounter } } } } key. C Enter the number of the “Fax”. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Set- ting s manua l.
FACSIMILE USER TOOLS 198 7 G3 Analog Line This function must be set up before you connect the machi ne to a G3 a na- log line. You can register the following items with a G3 analog Line: • PSTN Line.
KEY OP ERATO R SE TTING S 199 7 F Enter the func tion number for “PSTN Li ne Type” usin g the number ke ys . G Select the desired line type and press [ OK ] . H Enter the func tion number for “CSI” using the number keys. I Enter CSI and press [ OK ] .
FACSIMILE USER TOOLS 200 7 Note ❒ If t he sta ndby di splay is n ot shown, press the { { { { Fax } } } } key. B Press the { { { { User Tools/C ounter } } } } key. C Enter the number of the “Fax”. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Set- ting s manua l.
KEY OP ERATO R SE TTING S 201 7 • Own Digital Num ber (up to 29 digit ) Note ❒ Optional ISDN unit is required. ❒ You can use a G4 TID if you use the ISDN. The G4 TID is in formation to be pri nted on a de stinat ion m a- chine when you send a fax using G4 down the ISDN.
FACSIMILE USER TOOLS 202 7 H Enter you r Coun try Code usin g the number keys and press [ OK ] . I Enter the number for “ Own Digi - tal Number” usi ng the number keys. J Enter your fax number and press [ OK ] . K Enter the num ber for “T ermi nal Name.
KEY OP ERATO R SE TTING S 203 7 Changin g the User Par ameters The User P arameters allow you to c ustomize various se ttings to match your needs. To change the function s ettings, set th e user parameter s witches.
FACSIMILE USER TOOLS 204 7 01 0 L abe l Ins er tio n ho me p o si- tion Off On 1 ID Transmission home posi- tion Off On 2 Auto Reductio n home posi- tion Off On 4,3 Ori ginal ty pe home positi on 00: .
KEY OP ERATO R SE TTING S 205 7 04 0 Printing a Confident ial Fil e Re port auto ma tica lly Off On 7 C onta in ing an imag e in a Transm issio n Re sult Repor t (Memory Transmissi on), Memory Storag .
FACSIMILE USER TOOLS 206 7 How to Specif y a Use r Param eter • It is rec ommended that you print the User Parameter list and keep it when you re gister or ch ange a user parameter. ⇒ P.207 “Printing the User Pa rameter L ist” • Do not change any bit switches other than those shown on the pre- viou s page s.
KEY OP ERATO R SE TTING S 207 7 D Enter the func tion number for “Key Op. Settings” using the number keys and press the { { { { # } } } } (Enter) key with in 3 seconds. Note ❒ If “Key Op. Settings” is not shown, press [ ↑ ↑ ↑ ↑ Pr ev.
FACSIMILE USER TOOLS 208 7 number keys and press the { { { { # } } } } (Enter) key with in 3 seconds. Note ❒ If “Key Op. Settings” is not shown, press [ ↑ ↑ ↑ ↑ Pr ev. ] or [ ↓ ↓ ↓ ↓ Next ] . E Enter the function “Prt.U.Parame- ters” using the number keys.
KEY OP ERATO R SE TTING S 209 7 E Enter the func tion number for “ Date/Time” using the number keys. F Select a n item you wa nt t o change using the < < < < and > > > > keys, enter the month us ing [ ↑ ↑ ↑ ↑ Prev. ] or [ ↓ ↓ ↓ ↓ Next ] and enter the correc t date or time using the nu mber keys.
FACSIMILE USER TOOLS 210 7 D Enter the func tion number for “Key Op. Settings” using the number keys and press the { { { { # } } } } (Enter) within 3 seconds. Note ❒ If “Key Op. Settings” is not shown, press [ ↑ ↑ ↑ ↑ Pr ev. ] or [ ↓ ↓ ↓ ↓ Next ] .
KEY OP ERATO R SE TTING S 211 7 Note ❒ If “Key Op. Settings” is not shown, press [ ↑ ↑ ↑ ↑ Pr ev. ] or [ ↓ ↓ ↓ ↓ Next ] . E Enter the func tion number for “Auto Reset” using the number keys. The totals are di splaye d. F Select the interval with the < < < < and > > > > keys.
FACSIMILE USER TOOLS 212 7 This page is intentionall y blank..
213 8. Entering Text ENTERING AND MODIFYING TEXT Th is sec tio n desc ri bes ho w to ente r characters. When you enter a charac- ter, it is shown at the position of the cursor. If there is a char acter at the cursor position, the entered character is shown bef ore the charac ter.
ENTERIN G TE XT 214 8 ❖ ❖ ❖ ❖ Not using a wild c ard ❖ ❖ ❖ ❖ Using a wild card Limita tion ❒ You can register up to 30 wil d cards. Note ❒ Compare identifications by ne- glecting spaces. ❒ You can use wil d cards for the fol- lowing functions: • P.
ENTERIN G AND MODIF YING TEX T 215 8 B Select the desired symbol by pressing [ ↑ ↑ ↑ ↑ Prev . ] and [ ↓ ↓ ↓ ↓ Next ] . C Enter the numb er for the symbo ls using the number keys. The symbols is entered and the cursor moves. Note ❒ If you wish to you enter another symbol, repeat steps 2 and 3 .
ENTERIN G TE XT 216 8 This page is intentionall y blank..
217 9. Maintaining Your Machine CONNECTING THE MACHINE TO A TELEPHONE LINE AND TELEPHONE Connect in g The Telepho ne Line To connect the machine to a telephone line, use a snap-in modular type connec- tor. Important ❒ Make sure the type of modul ar connector.
MAINTAINING YOUR MA CHINE 218 9 Connect ing T he Machi ne To The I SDN Connect the machine to the ISDN if you h ave the optional ISDN unit. Use a mod- ular type connector for the ISDN. Important ❒ When you connect the machine to the ISDN, contact your service r epresenta- tive .
CONNECTING THE MACHINE TO A TELEPHONE LINE AND TELEPHONE 219 9 ❖ ❖ ❖ ❖ Adjusting the handset bell volume Adjust the hands et ringer volume using the volume swi tch. Selectin g The Line Type Select the line type to whi ch the machine is connect ed.
MAINTAINING YOUR MA CHINE 220 9 REPLACING THE STAMP CARTR IDGE Stamp opt ion is option. When the stamp is getting to become lighter, replace the cartridge. Note ❒ Use the cartridge specified for this machine. A Lift the document feeder and press the tab to open the stamp c over.
REP LAC IN G THE ST AMP CA RT RID GE 221 9 C Set a new cartri dge. D Replace the stamp cover until it clicks. E Close the document feeder. Note ❒ Hold down the center part of the cover to make sure that it is closed com- pletely.
MAINTAINING YOUR MA CHINE 222 9 This page is intentionally blank..
223 10. Appendix OPTIONAL EQUIPMENT Fax Featu re Expander and Har d Disk A Fax Feature Expander and a 130-Mbytes hard disk can be added. By installing them, you can increase the memory capac ity and use the following features.
APPE NDI X 224 10 400 dpi Hi gh Resol ut ion Opti on ( FAX 400dpi Option Type 450) This allows you to send and receive th e fax messages at high resolution. JBIG compression is also avai lable with this option. ISDN Unit (I SDN Option Type 450) This all ows you to send and r eceive messages us ing the ISDN (Integrated Ser- vice Digital N etwork).
SPECIFICATIONS 225 10 SPECIFICATIONS ❖ ❖ ❖ ❖ Power Consumption Stan dard G3, G4 (option) Resolu tion G3: 8 × 3.85/mm•200 × 1 00 dpi (Standar d), 8 × 7.7/m m •2 00 × 200 dpi (Detail) , 8 × 15 .4/m m •200 × 400 dpi (F ine), 16 × 15.
APPE NDI X 226 10 FUNCTION LIST Advanced Trans mission Featu res Featur e name Description Reference Send Later Sets the machi ne to auto- mati cally sta rt tra nsmis - sion or poll ing recepti on at an appoi nted time. P.74 “SEND LATE R” Confidenti al Transmission Sends a confidential mes- sag e.
FUNCTION LIST 227 10 Transmission Dead line You s pecify the deadline for the tr ansmission and, when it canno t be sent be- cause the li ne to the de sti- nation i s busy, the mac hine redial s any number of times unti l the spec ified time is rea ched.
APPE NDI X 228 10 Communicati on In form at ion Featur e name Description Reference Checki ng and Can celing the Tr ansmis sion File s This feature cancels, c on- firms, or chan ges a file (res- ervation) fo r Memor y Tran smiss ion, C onfi den tial Tran smissio n, Tran sfer Re- quest, Polling Recept ion, or Poll ing Trans missi on.
FUNCTION LIST 229 10 User T ools Featur e name Description Reference Register/Del ete Quick Dial When you register a d esti- nati on in a Quick Dial , you can spec ify the desti nation only by p ressing the Quick Dial ke y.
APPE NDI X 230 10 REPORTS/LISTS This featur e allows you to print v ariou s report s and lists manually . You can print the fo llowi ng r epor ts and li sts: • TCR (Transaction Con- firmat ion Report) • Quick Dial list • Group Dial li st • Keystroke Pro gram list • Speed Dial list • Auto Document list • Sender/Forwarding list P.
FUNCTION LIST 231 10 Key Oper ator Set tings / Pers on al Co de Register s persona l code for each pe rson. When every user enters a personal codes in send ing messages, you can check the usage status for ea ch person.
APPE NDI X 232 10 RTI/T TI Regist ers in form ation (R TI) to be sho wn on th e disp lay and pr inted in a report by a receiver' s or sender's ma- chine. This feature also reg- isters i nforma tion (TTI) to be prin ted f ro m a de stin a- tion machi ne when you send a fax.
FUNCTION LIST 233 10 Counte rs Check the tr ansmission, r e- cept ion , an d t ota ls on the display . P.209 “Counters” Auto Reset S et the inte rval re turn in g to the standb y mode.
234 INDEX 180 Degree Rotation Print ing , 66 2-Sided Printing , 56 , 65 , 185 , 161 2-Sided Transmiss ion , 14 , 15 , 28 , 82 , 226 , A Acceptable typ es of Origina ls , 14 Analog Line Co nnector , 3 .
235 Free Polling Transmission , 90 , 91 Funct ion L ist , 226 Func tion Map , iv G G3 , 41 G3 Ana log Line , 198 , 232 G3 D igita l Line , 199 , 232 G3/G 4 Mode Selection , 164 G4 , 41 G4 D igita l Li.
236 Personal Code List , 170 Personal Code Transm ission , 78 Personal Code TX , 226 Photo , 38 Photo /Te xt , 38 Polling ID , 196 Polling Reception , 94 , 227 Polling Reserve Report , 95 Polling Resu.
237 Tra y S el ect , 185 Trouble shootin g , 119 TSI Print , 69 TTI P rint , 99 , 227 Two In One , 67 , 56 U User Fu ncti on K eys , 4 , 164 , 230 User Func tion s , 127 User Parameter List , 203 , 23.
FAX Opti on Type 450 OPERA TING INSTRU CTIONS Prin ted in Japa n UE USA A6938607.
Un point important après l'achat de l'appareil (ou même avant l'achat) est de lire le manuel d'utilisation. Nous devons le faire pour quelques raisons simples:
Si vous n'avez pas encore acheté Ricoh Aficio 340 c'est un bon moment pour vous familiariser avec les données de base sur le produit. Consulter d'abord les pages initiales du manuel d'utilisation, que vous trouverez ci-dessus. Vous devriez y trouver les données techniques les plus importants du Ricoh Aficio 340 - de cette manière, vous pouvez vérifier si l'équipement répond à vos besoins. Explorant les pages suivantes du manuel d'utilisation Ricoh Aficio 340, vous apprendrez toutes les caractéristiques du produit et des informations sur son fonctionnement. Les informations sur le Ricoh Aficio 340 va certainement vous aider à prendre une décision concernant l'achat.
Dans une situation où vous avez déjà le Ricoh Aficio 340, mais vous avez pas encore lu le manuel d'utilisation, vous devez le faire pour les raisons décrites ci-dessus,. Vous saurez alors si vous avez correctement utilisé les fonctions disponibles, et si vous avez commis des erreurs qui peuvent réduire la durée de vie du Ricoh Aficio 340.
Cependant, l'un des rôles les plus importants pour l'utilisateur joués par les manuels d'utilisateur est d'aider à résoudre les problèmes concernant le Ricoh Aficio 340. Presque toujours, vous y trouverez Troubleshooting, soit les pannes et les défaillances les plus fréquentes de l'apparei Ricoh Aficio 340 ainsi que les instructions sur la façon de les résoudre. Même si vous ne parvenez pas à résoudre le problème, le manuel d‘utilisation va vous montrer le chemin d'une nouvelle procédure – le contact avec le centre de service à la clientèle ou le service le plus proche.
