Manuel d'utilisation / d'entretien du produit 170 / 180 du fabricant Ricoh
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OPERA T OR’S MANUAL RICOH F AX 170 / 180 T ype I ....... RICOH F AX 180 T ype II ..... RICOH F AX 170 Please rea d all of these inst ruct ion s and keep this man ual by your mach ine.
USA FCC Requireme nts 1. This equipment compli es wit h P art 68 of the FCC rules. On the c over of this equipment i s a label t hat contains, among other inf orm ati on, the FCC regi s trat ion num ber and ringer equivalence num ber (REN) f or thi s equipm ent.
SUPPL IE S Caution: Ricoh Shall n ot be resp onsible fo r any damage or e xpense that may result from th e use of part s other reco mme nded p arts. Paper Roll Pape r Ro ll T ype 30AS is recom mended for th e be st perfo rm ance. Headquarters: Ri coh Corporat ion, 5 Dedrick Place, West Caldwell, NJ 07006.
WARNING: This equipmen t has been test e d and f ound to comp ly with the limits for a Cla ss B digital d evice, pursuant to P art 15 of th e FCC Rules. These limits are desig ned to provid e reasonable protection against harmful inte rference in a reside ntial installat ion.
NOTICE TO USERS (New Ze aland) Equipme n t con nected t o the int erface port sh all be certif ied to meet t he requireme nts of Reg. 1 8 of the New Ze aland wiring Reg ulations 1976. Telep ermitte d equipme nt may only b e connect e d to th e interfa ce port.
IMPOR T ANT SAFETY INSTRUCTI ONS 1. Read all of these instructions . 2. Save these instructions for later use. 3. Follow all warnings and instr uctions marked on the product. 4. Unplug this product from the wall outlet befor e cleaning. Do not use liquid cleaners or aeroso l cleaners.
T able of Contents IMPORT ANT SAFETY INSTRUCTI ONS INTRODUC TION WHA T DOES A F AX MACHINE DO? 1 SOME OF THE THINGS THA T THIS MACHINE CAN DO 1 F ACSIMILE FEA TURES A V AILABILITY T ABLE 2 MANUAL OVER.
When Y ou Change to Daylight Saving T ime 21 Cutt ing Pape r 22 Switching the Auto matic Cutt er On 22 Out Lin e or Exte nsio n T elephon e Syste m? 23 Setting The Access Number 23 Cut tin g th e Le a.
Changing T ransmission Mode (T ype I Only) 46 Conve rtin g Immedia te T ransmission to Memory T ransmission 46 Memory T ransmission as Y our First Choice 46 REDIALING 47 Automat ic Redialing 47 Using .
Op er a ti n g th e T on e K ey 6 1 ECM (Error Corr ection Mode) and Page Retransmission (T ype I Only) 62 Prote ctio n Aga inst Wrong Conn ect ion s 63 Prevent ing T ransfe r to a W ron g Con nection.
Copyin g 84 REPORTS AUTOMA TICALL Y PRINTED REPORTS 85 SWITCHING REPORTS ON/OFF 86 PRINTING A SAMPLE OF DA T A ON THE REPORTS 87 REPORT FORMA TS 88 REPORTS YOU CAN PRINT OUT YOURSELF 89 MAINT AINING Y.
INTRODUCTION Thank you fo r purch asin g this p rod uct . This comp act machin e is ideal for small businesse s and home of fice users. It is very easy to ope rat e. Y ou will soon become accu stomed to its feat ure s and will be able to enjoy yea rs of service from it.
F ACSIMILE F EA TURES A V AILABILITY T ABLE This t able sho ws whether a feature is availa ble o r not on you r machine. Make sure which mode l you are using: T ype I o r T ype II .
FEA TURE Page T ype I T ype II Rejectio n of Messag es from Unident ified Send ers 65 ECM & Page Retransmissio n 62 RDS 83 AI S h ort Pro tocol 84 Storin g And Dialin g Part Of A Number (Chain Dialing) 34 Counters 10 6 Doing T wo Thin gs at O nce (Du al Acce ss) 106 Daylight Saving T ime (U.
MANUAL OVER VIEW Y our fa csimile mach ine is equip ped with a wide range of labor-sa ving and cost -saving featu res. This manual con ta ins instruction s on how to op era te an d t ake care of your mach ine . Please keep i t near the machine a t all ti mes.
MANUAL CONVENTIONS Key Names On the op eration panel, there a re fo ur bu ttons ( ).They show the dire ctio ns up , do wn, left and right . Th ese are the scroll keys. The y ar e of te n used in the o pe rat ing procedure s to ga in access to va rious f eatures.
Most pro ced ure s start from sta ndby mod e as shown in th e displa y . The T ype I mode l has two type s of sta nd by disp lay an d th e T ype II mod el h as o ne typ e o f display . The percen ta ge numb er sho ws how much memory spacing is rema inin g.
GENERAL PRECAUTIONS WARNING : Do not a ttempt any ma intenance or tro u bleshoo ting other tha n that me ntioned in t his manual. POWER AND GROUNDING Pay atte nt ion to the fo llowin g : Power Supply 1.
COLD WEA THER POWER-UP A void raising t he room te mperature abru ptly wh e n it is below 14°C [57°F] , or condensatio n may form inside the machin e. 1. Raise th e roo m temp ara ture to 20°C [68°F] at less t han 10°C [ 1 8°F] per h o ur . 2. W ait for 30 to 60 min ut es.
P APER PRECAUTIONS The fo llowin g list of precaut ions tells you how to store and handle your printe r pape r . Unuse d pape r ❐ Store in a dry , cool, dark p lace . ❐ Do n o t store under uneven pressure. Copies ❐ Store in a dry , cool, dark p lace .
GUIDE T O COMPONENTS 1. OPERA TION P ANEL T ype I Model (USA) (ASIA ) T ype I I Mode l 1 4 3 5 6 8 7 1 4 2 3 5 6 8 7 10 9 1 4 2 3 5 6 8 7 10 9 01 02 03 04 05 06 07 08 09 10 01 02 03 04 05 06 07 08 09 .
1 Reception Mode Key Press this to select the reception mode. Auto Select Indicator Lights when you are in Auto Select Mode. Manual Receive Indicator Lights when you are in T elephone mode. Detail Indicator Lights when you are in Detail mode. Fine Indicator Lights when you are in Fine mode.
2. FRONT VIEW 3. REAR VIEW T ransp arent Strip Docume nt T able Copy T ray Docume nt Guide Oper ati on Pa ne l Handse t LINE TEL2 TEL1 Spe aker V olume Contro l T elepho ne Company’ s Jack T elepho .
INST ALLING THE MACHINE LOCA TION For t h e best p ossible perfo rmance, insta ll your mach ine in a p lace which satisfies the f ollowing cond itions. ❐ Not exp ose d to direct sunlig ht ❐ W e ll ventilat ed (air turn ove r at lea st three times per hour).
Installat io n Procedure 1 Att ach t he accesso ries to t he main machine. 1-1) Cop y T ray [A] 1-2) Docu men t T able [B ] 1-3) Quick Dial Shee t [C] 1-4) T elephone Cord [ D] NOTE: Ma ke sure t he t ranspa rent strip that preven ts p aper curling is above the co py tra y .
2-6) Close th e prin ter paper cove r until it audibly locks into place . 3. Conn ect up th e mach ine. 3-1) P lug in the powe r cord. 3-2) Co nnect t he teleph one line . 3-3) Co nnect t h e t elephon e h an ds et [F] t o th e te lep ho ne Jack. 3-4) Conn ect an extern al te lep hone it you wish.
SOME ITEMS MUST BE PROGRAMMED FIRST Overview Aft er you have insta lled your new machin e an d con ne cte d it to the tele ph on e line for th e first time, the machin e will ask you to program th e following ite ms. If you do not p rogram them, you can n ot start a ny operatio n.
Settin g the D ate and T im e Y our fa x machin e ha s an intern al clock. It contro ls the follo wing fea tures: ❐ The time displa y on th e op era tio n pa ne l while th e machine is idle. ❐ Operat ion of time-de lay fe ature s like Send Later .
Setti ng Y our Mac hine’ s Ide ntificat ion There are three labe ls with which to ide ntify you rself to the operato r at the ot her end. The se lab els are called t he R TI, th e TTI an d t he CSI .
2 Pres s th e key until the scree n is as shown oppo site . 3. P res s th e Ye s key . 4. Inpu t th e R TI that you will b e usin g. Example : XY Z COMP ANY NOTE: Th is name cannot b e more t han 20 chara cters long. 5. Pr ess th e Ye s ke y to store your setting .
3. Inpu t th e TTI th at you will b e u sing or edit the TTI t ha t is alrea dy there. Example : XY Z CO. HEA D OFFICE NOTE: Th is cannot be more than 32 chara cters long. 4. Press th e Ye s key to store your set tin g. If you are still in t he TTI se tting, press the Ye s ke y again.
T one Dia l or Pulse Dial? If th e set tin g of this feat ure is incorrect you will not be ab le to dial usin g th e machin e’ s keypad or automa tic dia ls.
3. Pr ess th e Ye s ke y . 4. Use the and keys to switch this fea- ture on or of f. 5. Pr ess th e Ye s ke y to store your setting , then press the Function key .
Out Line o r Extension T elephone System ? Y ou can sele ct a n e xte nsio n lin e or out lin e using the P ABX Acce ss Syst em. Out line: Y ou get an outside line without doin g anythin g. Insi de li ne: Y ou get an outsid e line by dialin g th e a ccess n umb er b ef ore the tele ph one nu mbe rs.
Cutting t h e Leading Edge of The Paper In situ at ion s where the machin e is n ot copyin g or rece iving messages very of ten, the edge of the paper roll may curl. If this featu re is on, the machin e will automa tica lly cu t of f the curle d part be fo re rece iving or copying.
STORING OFTEN USED NUMBERS Three Conv enie nt W ays to Dial Inst ea d of dialin g the full numb er on the fax mach ine ’ s keypad, you can use Speed Dia l, Quick Dial o r Grou p Dial. These featu res allo w you to store tele ph one numbe rs in your machine ’s memory .
Groups (T ype I Only) If you freq ue nt ly send the same messa ge at th e same time to mo re th an one place , pro gra m t hese te lephone numb ers int o a gro up. Then you ca n se nd the messag e to all the add resse s in that gro up with just a few keyst roke s.
Programming a New Quick Dial 1. Pr ess th e Function key and 3,1 usin g the te n keyp ad, then press th e Ye s key . ❐ At this time yo u ca n pri nt a Quick Dia l Li st if you pres s th e key , then press the Sta rt key . 2. Pr ess th e Quick Dial key th at you wish to prog ram, then pre ss the Ye s key .
2. Pr ess th e Quick Dia l key th at you wish to edit. Exa mple : Quick Dial 01 ❐ If t he wro ng numbe r is displa y ed, use the an d the ke ys to sc rol l thr ou gh t he Qu ic k D ia l keys o n the sc ree n. 3. Pr ess th e Ye s ke y . 4. Edit th e number .
4. Erase th e numbe r: Pre ss the No key and th en press th e Ye s key 5. Either: ❐ Progra m anoth er: Go to ste p 2 . ❐ Print a list of Quick Dial numbe rs: Pre ss the key . ❐ Finish : Press the Functi on key . Prog ramming S peed Dial s Using this fea tu re, you can store teleph one nu mbe rs as Spe ed Dial Co de s.
5. T o enter a label fo r this Qu ick DIal : Pr ess th e Ye s key . ❐ If you do no t wis h to program a label : Pres s the No key . 6. Ent er th e l abel fo r thi s Spee d Di al Example : W ASHINGT ON OFFICE . 7. Pr ess th e Ye s key . If the disp lay is not as opposite , pre ss the Ye s ke y aga in .
8. When you have entere d th e new la bel: Pr ess th e Ye s key . If th e disp lay is not as opposite , pre ss the Ye s ke y aga in . 9. Eith er: ❐ Edi t an othe r : Go to s tep 2. ❐ Print a list of Speed Dial Numbe rs: Pre ss the key . ❐ Finish : Press the Functi on key .
3. Pr ess th e Ye s ke y . 4. Pr ess th e Quick Dia l key you wish to progra m the Grou p Dial in, the n pre ss the Ye s key . 5. Eithe r: ❐ If you wish progra m a label: Pre ss the Ye s key . ❐ If you do not wish to pro gra m a la- bel: Press the No Key , the n go t o step 8.
2. Ente r the grou p sta tio n number which you wish to edit usin g the ten key pa d, then press the Ye s key . 3. Eithe r: ❐ Change the Quick Dial key where the grou p is st ore d: Press th e Ye s key . Then pre ss th e new Quick Dial ke y . Press the Ye s key to ac- cept .
Program ming the Group Ke y Y ou can program 3 gro ups. Howe ver , there is no room in Quick Dial keys, this grou p key is help fu l. Y ou have to progra m t he 10 of the Quick Dia l key a s th e grou p dia l key . 1. Pr ess th e Function key and 3,1 usin g the te n keyp ad, then press th e Ye s key .
BASIC OPERA TION SENDING IMMEDIA TEL Y VS. SCANNING QUICKL Y Sending Qui ckly This is known as Imme dia te T ra nsmissio n. It is conven ient when: ❐ Y ou wish to send a messag e immed iat ely . ❐ Y ou wish to check quickly wheth er you have successfully con ne cte d with the othe r part y .
Sending Qui ckly(Immediate T ransmissi on) For T ype II mode ls, you can skip ste p 1 an d 2 be cau se th e machine is a lways in Immed iat e T ransmission mo de . Th e a dva ntages and disa van ta ges of Imme dia te T ransmissio n and Memo ry T ransmissio n are discu ssed on pages 35.
Scanning Quic kly (Memory T ransmission, T ype I Only ) 1. Make sure th at the machin e is in stand by mod e. ❐ The di splay on the ope ratio n pa nel must be as sh own o n the right. 2. If t he displa y does not look like above, then press the Line S e lect ke y .
5. The machin e dia ls, an d th e line to the other p arty is conne cted. NOTE: W atch the display . The ident ifica tio n of the ot her party will appea r . If you ha ve dia led the wro ng numb er , as so on as p ossible press th e Stop key be fo re you are con ne cte d.
3. Pr ess th e Ye s ke y . 4. Either : ❐ Erase th e file : Pre ss the Ye s ke y . ❐ Keep t he file: P ress the No key . 5. Eith er: ❐ Erase an ot he r file: Press th e Ye s key and go to ste p 2. ❐ Finish: Pre ss the Function key . NOTE: Wh en there are no aprop riat e files, " " is displayed.
Possibl e Problems Y ou w ant to take out the document: Open t he o per ati on p anel and ta ke ou t the do c ume nt. CAUTION: Do not pull o u t th e document wit h out o pening the operat ion panel or you will da mage the mach ine. NO TE: If the docu ment will not come out, pu sh fo rward the two gree n leve rs.
Resolution If you r docu men t con tains fine prin t or de ta iled diagrams, use a hig he r re solu tio n sett ing . Standard: Suita ble for most t ypewritt e n docu ments. Wh en the De tail a nd Fine indica to rs are no t lit, this mod e is select ed.
Home Posi tion Setting Adjus tm ents For resolu tio n and halfton e, you can select whet he r the sett ing s retu rn to the home posit ion at the en d o f t ran smission (in a ne w mach ine , they do). Also, you can chang e the set tin gs of th e home positio n.
Dialing with the T elephone Directory This can be done fo r any numbe r tha t you have store d as a Spee d Dial code with a labe l programme d for it. Examp le: Y ou wish to Dial " XY Z CO. LO NDON" 1. Make sure th at the machin e is in stand by mod e.
Other Features for T ransmission When you make a rout ine tran smission , you can use a few optio nal features. Press th e key t o access the m. Sending at a Specific T ime Using th is fea tu re, you can instru ct th e mach ine to delay tra nsmissio n of your messag e un til a lat er time wh ich you specif y .
Printing the Page Number (Immediate T ransmission Only) When your fa x messag e is print ed at th e ot he r end, pa ge numb ers will be prin te d on the top of each page. Using th e Page Numbe r fea tur e, you can select the forma t in which the page nu mbe rs are prin te d.
Sending Y our Identification at the T op of Y our Message Normally , the TTI progra mmed in your mach ine is prin ted at the top of ea ch o f t he pages you tran smit whe n th ey are receive d at the other en d. The top of th e ima ge will be overprint ed if there is no marg in at the top of the tra nsmit ted page .
2. Pr ess th e Ye s key . The se tt ing s for switch 0 are now shown in the displa y . Th e s et tin g th at y o u ne ed t o c ha ng e i s that fo r dig it 6. 3. If yo u wish to ch ange the sett ing, pres s 6 using th e te n keypad. 4. Finish: Pre ss the Ye s key , th en pr ess the Functi on ke y .
Using the R edi al Key The mach ine rememb ers th e last 10 (last one in a T ype II Model) n umb er t ha t yo u have inpu t. If you have to redial th e numbe rs, either: ❐ T ype I Models: Just pre ss t he Redia l key unt il the numb er or name of the party you wish to redial is d ispla yed , th en press th e St art key .
RECEIVING F AX MESSAGES Choosing the Reception M ode & How to Receive Overview There are th ree ways to set up your machin e to receive fax message s; ❐ Auto Select Mode ❐ Manual Rece ive Mod e ❐ FA X M o d e Giving Priority to Autoselect Mode This mode is sele cte d whe n th e Auto S elect in dica tor is lit.
Connecting the T elephone Answering Machine (T AM) to Y our Fax. When you are in Aut o Select Mode, you can conn ect a T elephon e Answe ring Machine (T AM). ❐ This mode is usefu l if you have a te lephone answe ring ma chin e con ne cte d to the "TEL" jack o n you r machin e.
Rece iv ing Auto Select Mode 1. The mach ine start ringin g. 2. Y ou ha ve two option s: ❐ Pick up the handse t. If a person is at the oth er en d, you can can con tinue a normal co nversation . Howe ver , if it is a fa x machin e, p ress the St art key then rep lace the handse t to receive the messag e.
T el Mode 1. The mach ine rings con tin uo usly un til you answe r the call. Pick up the han dse t. 2. Eith er: ❐ If you h ea r a vo i ce on the o th er en d, sp eak i n r epl y .
Receivin g Fax Messag es When There Is a P robl em (T yp e I Only) Over view If the printe r is jammed or out of supp lies, you will still be able to receive fax messag es; any messa ges coming in will be store d in t he mach ine ’ s memory . This is called Subs titute Reception .
If you wish to switch Sub stit ut e Rece pt ion on or of f, do the fo llowin g. If you nee d more inf orma tio n abou t th e User Parame te r Set tin gs ad just men t pro ced ure (see page 1 02) . 1. Pr ess th e Function key a nd 6,2, 2,2,2, 6,3 usin g th e te n keypad, th en pr ess th e Ye s key .
CHANGING RECEPTION MODE This featu re is usef ul be cau se it let s you switch the recep tio n mod e quickly for just one call. For example, if you are in T elephon e mod e a nd an inco ming call turn s out to be a fax, you can in sta nt ly chan ge over to Fax Mode and receive the messag e.
MAKING TELEPHONE CALLS Y ou can use you r machin e for dialing in th e same way as you wou ld use a tele ph one. This is usefu l when you wou ld like to use this mach ine for faxing as well a s for te lephone conversat ions. ❐ Y ou can d ial using Qu ick Dial keys or S peed Dial Co des.
Using the Handset Using the fax ma chin e’ s built-in handse t, you can use the fax machin e in t he same way as a normal te lep hone . Pick up the handse t an d dia l on the fa x machin e’ s te n keypad (o r use a Qu ick Dial key or a Speed Dial Co de if you wish).
ADV ANCED FEA TURES TRANSMISSION Stori ng an Often Us ed Document (T ype I Only) Overview If you of te n find that yo u ha ve to oft en send a part icula r pag e to peo ple (for examp le, a map, a st andard at tachment or a set of instru ctions), store that page in memory in an Auto Document assign ed to a Quick Dia l Ke y .
5. Pr ess th e Ye s key . 6. Pr ess th e Ye s key . The do cume nt be- gins t o be sca n ned. 7. Eithe r ❐ Ent er th e l ab el: P res s th e Ye s key . ❐ Otherwise: Press the No key . Go to step 10. 8. Ente r t he la be l f or th is A ut o Docu men t.
Printing the Contents of an Auto Document 1. Press t he Funct ion key and 5,3 using the te n keyp ad. Then press the Ye s key . 2. Pr ess th e Quick Dia l ke y that h olds the Auto Docume nt that you wish to see. 3. Pr ess th e Ye s key . 4. Pr ess th e Start key .
T onal Signal s On this mo d el the key on the ten ke ypa d is used as th e T one Key . Some orga niza tio ns of fer yo u a spe cial service by tele ph on e, which you can acce ss by transmitt ing T ouch T one or DTMF tones.
ECM (Error Correctio n Mode) and Page Retrans mission (T ype I Only) ECM is a signalin g syste m tha t gre at ly re duces th e chance of data being lost beca use of a bad te lephone line. ECM is usefu l if you fre qu en tly commu nica te over poor telep hone lines.
Protec tion Agai nst W rong Connections Preventing T ransfer to a W rong Connection This fea tu re pre ven ts th e automat ic switchin g eq uip men t in the telep ho ne network from accid enta lly co nnect ing you to the wrong termin al. Howeve r , it does no t he lp you if you dia led the wrong numb er you rself .
Preventing a W rong Connection ( ID T ransmissi on) This fea tu re he lps to stop you fro m accide ntally sendin g a fa x messag es to termin al that is outsid e you r net work. The ID co des of th e co mmun icat ing machin e are checke d. If they are not the same th e communicatio n is stop pe d.
RECEPTION Reje cting Me ssages fro m Certain Senders Closed Network Reception This fea tu re may he lp you to pre ven t rece pt ion of excessive a amo un ts of junk fa x mail. The ID Cod es of the commun icat ing machines are checke d. If they are not the same, the co mmunication is sto p ped.
2. Pr ess th e Ye s key th en p res s th e key until Switch 05 is displaye d. 3. If yo u wish to ch ange the sett ing, pres s 1 using th e te n keypad. 4. Finish: Pre ss the Ye s key , th en pr ess the Function key . Cross-ref erences Subs titu te Recept ion: see page 53 .
The nu mbe r of R TI/CSI ’ s that you can sto re fo r u se with this fe at ure and the forwardin g f eature is limited to 30 for T ype I Mo dels and 1 0 T ype II Models. Howeve r , you can use Wild Cards to exte nd the numb er of R TI /CSI’ s th at you can specif y .
3. Chang e th e set ting of digit 3. Pre ss 3 us- in g th e te n k ey pad . 4. Finish: Pre ss the Ye s key , th en pr ess the Function key . Pr ogramm ing the Authorize d Senders 1. Pr ess th e Function key and 6,2, 2,2,2, 7,1 usin g th e te n keyp ad then pr ess th e Ye s key .
3. Pr ess th e key until the R TI/CSI tha t you wish to edit appears. 4. Pr ess th e Ye s key . 5. Edit this R TI /CS I an d inp ut the correct one . 6. Press t he Ye s key . If th e disp lay is not as opposite , pre ss the Ye s key a gain. 7. Eithe r: ❐ Store this R TI as a Wild card: Press th e Ye s key .
Forwarding ( T ype I Only) Overview This featu re is known as "Follo w Me". Using th is fea tur e, you can pass fa x messag es comin g in fro m certa in locations on to oth er f ax ma chin es. The termin als th at receive your fo rward ed messages are called "Forwa rdin g St at ions".
Y ou can select whet he r or not your mach ine transmits a forward ing mark to be printed at the other end on the top of each page of the output. This ma rk brin gs t o the oth er pa rty’ s attent ion that this me ssag e ha s bee n fo rward ed . Se e page 73 fo r more about th e Forwa rdin g Mark.
7. Eith er: ❐ Store this R TI as a wild card: Press the Ye s key . ❐ Otherwise: Press the No key . 8. Eith er: ❐ Inpu t anothe r RTI /CSI: Go to st ep 4. ❐ Input anot he r Forward ing Sta tio n numb er: P ress the No k ey . Go t o ste p 2. ❐ Finish: Pre ss the Function key .
8. Eith er: ❐ Store this R TI as a Wild Card: Press the Ye s key . ❐ Otherwise: Press the No key 9. Eith er: ❐ Inpu t anothe r RTI /CSI: Go to st ep 5. ❐ Inpu t anot her forwardin g sta tio n nu mbe r: Press the No key . Go to ste p 3. ❐ Finish: Pre ss the Function key .
Switching Local Printing On/Off When you switch Forward ing on, messag es your mach ine forwa rds are not printed . If you wish, you can also prin t th em fro m your mach ine . 1. Pr ess th e Function key a nd 6,2, 2,2,2, 6,3 usin g th e te n keypad, th en pr ess th e Ye s key .
W i ld Cards This fea tu re gre at ly enh an ces th e ef fective ness of the fo llowin g fe at ure s: ❐ Autho rized Re ception ❐ Forward ing In each of the se fe ature s, you have to store th e R TI or CSI of various termina ls that you norma lly receive fax message s from.
OTHER Calli ng to Request a Mess age (Pol ling) Overview Pollin g means "p icking up" a docu men t that has been left for you at a remote fax termin al. Y ou can also leave a d ocu men t in your mach ine ’s memo ry (on T ype I models) or in the do cume nt fee der (T ype II mode ls) for ot he r machin es to poll from you .
Leaving Documents to Be Pic ked up by Others (Pol ling T ransmission) Use this fe at ure when you wish to leave a documen t in th e do cume nt feeder fo r callers to pick up. On T ype I models only , you can store t he do cume nt s in me mory until someo ne picks them up.
2. Pr ess th e Start key . ❐ Y our fax me ss ag e is h el d on p ol ling st andb y . NOTE: I f you have not yet st ored an I D Code using Fun ction 61, you will be asked to ente r an ID Code. P roceed in the same way a s for ste p 4 in "Store d ID Ove rride" belo w.
Canceling Polling T ransmission Files T ype I Models 1. Press t he Function key an d 2, 3 using the te n keyp ad, then press th e Ye s key . ❐ T o p rin t a li st o f fi le s, p r es s th e ke y an d th e S tar t key .
3. If you wish to switch some thing on or of f, pr ess th e Ye s key , th en us e th e and the keys until th e disp laye d set ting is correct. 4. Finish : Press the Ye s key . Picking up M essages Stored Elsewhe re (Po lling Receptio n) Use this feature when you wish to poll a message from ano ther t ermin al.
2. Pr ess th e key until " " is displayed. 3. Pr ess th e Ye s key . 4. Ent er th e ID Code that you wish to use for t his messa ge. Example : 09 17 . Pre ss 0,9 ,1 ,7 using the ten keyp ad , then pre ss th e Y es key 5. Pr ess th e Ye s key .
Options for Polling Reception When yo u are in the P olling Recept ion mode, o nly the se nd late r option is available . 1. Pr ess th e k ey un til " " is displa yed. 2. Pr ess th e Ye s key . 3. Example : Se nd at 1 1:30 PM Press 1 , 1,3,0,# using the ten keypa d.
RDS (Remote Diagnostic System) Overview If your ma chin e has a prob lem, a service te chn ician can pe rfo rm variou s diag nostic ta sks over th e te lep ho ne line fro m the service sta tio n to try to find ou t what is wrong with your mach ine .
AI Shor t Prot ocol (T ype I Only) This fe at ure emp loys A rtif icial Intelligen ce (A I) t o lea rn the commu nication chara cte ristics o f t he mach ine s pro grammed as Spe ed Dial o r Qu ick Dials. AI Short Pro to col he lps you to red uce commun icat ion costs be twe en machin es prod uce d by t he same manufact ure r .
REPOR T S AUTOMA TICALL Y PRINTED REPOR TS Unless othe rwise ind icat ed , th e auto mat ic print ing of these reports can be turne d on or of f by changing the user parame ter setting s. TCR (T r ansmissi on Confirm ation Report) This report give s details on each commun ication made by your te rmina l.
Power Fai lur e Repor t (T ype I Only) This report is p rint ed if the machin e’ s power was of f long enough to era se th e memory . The report gives det ails of the files that were lo st. With this inf orma tion, you may store messa ges for transmission again , and contact the sen ders o f any receive d messa ge s that were lost.
4. If yo u wish to ch ange the sett ing, pres s the ap pro pria te key on the keyp ad . 6. Finish: Press the Ye s key , then press th e Functi on key . NOTE: T o switch the Error Repo rt on or of f , con ta ct a service tech nicia n. PRINTING A SAMPLE OF DA T A ON THE REPOR TS This featu re is o nly ava ilab le on th e T ype I mod el.
REPOR T FORMA TS Exampl e 1. Error Repor t The fo llowin g rep ort means that th e mach ine sent fou r pag es but th ere were errors during t h e first two pages. *** Error Report (Aug 24 1995 12:09PM) *** TTI XYZ COMPANY FILE ADDRESS MODE TIME PAGE RESULT 0087 XYZ CO.
REPOR TS YOU CAN PRINT OUT YOURSELF Y ou can print these rep orts at any time by followin g the ste ps below . TCR (T r ansmissi on Confirm ation Report) In addit ion to the auto mat ic o utpu t of this rep ort , you can print t he TCR at any time. 1.
Authorize d Reception List This is a list of all te rmina l names t ha t yo u have spe cifie d for A ut horized Recep tion, including Wild Cards. 1. Pr ess th e Function key a nd 6,2, 2,2,2, 7,1 usin g th e te n keypad, th en pr ess th e Ye s key . 2.
MAINT AINING YOUR MACHINE DAIL Y CARE ❐ If th e roo m is cold , ref er to "Cold W eather Powe r-up" on page 8 befo re disconnect ing the p ower cord. ❐ For T ype I models only , before turn ing of f the machine ma ke su re t ha t t he remainin g memo ry capa city is 100%.
4-4) Push back do wn th e gre en levers while pressing the whit e rollers down into pla ce. 4-5) Make sure the levers are pulle d down. Clo se th e opera t io n panel until it audibly locks into place .
REPLACING P APER When" " is displayed, th e roll is empt y or it is not set correct ly . Install a new roll or reset it . Proc edu re 1. Lift th e cat ch to unlock the print er cove r . Th en , ho l d th e pa per g uid es an d op en the cove r .
SOL VING PROBLEMS DOCUMENT JAMS If the Check Display ind icat or is lit, and the message " " appea rs on th e disp lay , there is a document jammed in the fee de r . Do the following to remove the jam. 1. Carefully p ull open the o p eration panel by pu lling t he top edge of the p anel up and awa y from th e mach ine 2.
COPY JAMS If the Check Display ind icat or is lit and " " appears o n th e disp lay , there is a piece of pape r jammed in the print er . Do the follo wing to remove th e jam. 1. Carefully L ift the ca tch to un lock the printe r cover . The n, ho ld t he pape r guide s and ope n th e cove r .
6. Close the printer pape r cover until it audi- bly locks into pla ce. 7. T ear off the excess paper: Pre ss the S tart key . COMMUNICA TION PROBLEMS If the Che ck Display ind icat or is lit and the messag e " " appears o n the disp lay , a communica tio n ha s just fa iled .
DISPLA YED ERROR MESSAGES If an error occu rs, one of the follo wing messag es may b e displa yed. The me ssag e may only be displa yed brief ly , so if you are watching for errors, sta y by the machin e an d wat ch displa y . Displa y Required Acti on The Prin ter cover is n o t closed or the p aper roll is out.
ERROR CODES Fax machin es use a teleph on e line . The same typ es of problems yo u e xpe rience while makin g phone calls (such as noisy lines, crosst alk, discon nectio n during conve rsat ion , wea k sig nals) also occu r with fa xing .
Code Possible Caus e 1-00 Docume nt jam. Imprope rly insert ed docu ment. 1-01 Docume nt leng th excee de d th e maximu m limit. Sa me as fo r code 1-001 . 2-XX Possib le fa ult in your mach ine . 4-00 The pa ge too k too long to send. Send again at a lower resolu tion, or without halfto ne .
TECHNICAL REFERENCE ENTERING TELEPHONE NUMBERS When you wan t to dial a telep ho ne numb er or sto re a numbe r as a Quick Dial key or Spe ed Dia l, typ e it int o th e mach ine using the ten keypa d on the operat ion panel. ENTERING NAMES AND LABELS When is displa yed , you can use Quick Dial keys 01 to 09 to ente r lett ers.
ON/ OFF SWITCHES AND USER P ARAMETERS Some of th e fe at ure s in this mach ine can be switche d on or of f, and some of them do not work unless th ey are switche d on first. Other fe at ure s can be adju ste d in variou s ways. Ea ch adjust men t or o n/ of f switch is explain ed in the releva nt sectio ns of the manu al.
A table showing the orde r of ap pe ara nce of th e switch es is given belo w . Some of these switch es may no t be seen depen din g on the option s tha t have bee n insta lled in the machin e (* this feature is av ailable only on T ype I models).
NOTE: Each switch contains 8 digits, which act as on/off switche s for various featu res. The digits are numb ered from 0 t o 7. th e setting of digit 7 is sho wn at the left side of t h e disp lay and dig it 0 is at th e right . Digit 7 6 5 4 3 2 1 0 4.
Digit Purpos e 3 TSI Prin tin g 0: Of f* 1: On 4 to 7 Do not ch ange t hese settin gs. Digit 03 - Automatic pr inti ng of reports Digit Pur pose 0 Commun ication Result Report (T ype I O nly) 0 : Of f * (ASIA) 1: On * (USA) 1 Do n o t change this setting.
Switch 08 - V arious Fea ture s with Author ize d r ecepti on Digit Purpos e 0 to 1 Do not chan g e this settin gs. 2 to 3 Autho rized re ception Digit 3 Digit2 Setting X 0 O ff * 0 1 Receive messa ges only fro m the send ers whose R TI/CSI’ s are programmed .
COUNTERS These counte rs will help if you wish to kee p a regula r ch eck on how man y pages your mach ine has sen t, receive d and cop ied. ❐ TX (T ransmit) Counter: The nu mbe r of pa ge s tha t yo ur ma chin e h as se nt. ❐ RX ( Receive ) Counter: The nu mbe r of pa ge s tha t yo ur ma chin e has receive d.
DOCUMENT TYPE Before you sen d you r docu men t, make sure that it mee ts the followin g requireme n ts. Caut ion : Docume nts that do not me et these requiremen ts can cause your machin e to jam or may cau se some compo nents of the machin e to become damage d or dirty.
Page Condi tion Do n o t place dama g ed page s in the a u tomatic d ocument f eeder . Origin als that cont ain the follo wing mate rials and phot og rap hs sho uld not be place d in th e do cume nt fee de r . Make copie s of these originals an d scan the copie s.
LIMITS ON THE USE OF STORED TELEPHONE NUMBERS The followin g ta ble show th e limitatio ns that the various fea tu res of your fa x machin e ha ve. 1. Communica tio n Feature Item Broadcast ing from m.
SPECIFICA TIONS Dime nsions: 396mm x28 1mm x108mm [15.6" x 1 1.06" x 4.25"] (W x D x H) W eight: 4.6 Kg [9. 8lb s] with ou t th ermal paper Power Suppl y: North America: 1 1 5 V ac, 60H.
GLOSSAR Y ADF (Automatic Docume nt Feede r): A device which fe eds t he pag es of a multi-p ag e do cume nt one at a time , in th e orde r tha t you arran ge d th e pa ge s in the stack.
DPI (Dots Per Inc h), or L/m m (Line s Per Mil li meter): This is the un it of resolu tion. The scan ne r scans you r do cume nt according t o t he select ed resolu tion. An 8 1 /2 " x 1 1" page is broke n down int o a bo ut 1, 72 8, 000 dots if standard reso lution is used.
Poll ing Fil e: This is a set of instruct ion s (dest ina tio ns to be polled, time of polling ) for polling recep tion. Puls e Dia li ng This meth od of dia ling uses a strin g of pulses to rep rese nt each dialed dig it. Reception: The act of receiving a d ocument.
GLOSSAR Y 11 4.
INDEX A AI Short Protocol, 84 Authorized Reception, 66 Authorized Reception List, 90 Auto Document, 58 Auto Ring T ime, 49 Automatic Cutter , 22 Automatic Redialing, 47 Automatically printed reports ,.
Paper Saver , 82 Polling, 76 Polling Clear Report, 86 Polling ID, 76 Polling Reception, 80 Polling reception, Stored ID override, 80 Polling T ransmission, 77 Polling transmission, ID Ov erride, 78 Po.
FUNCTION LIST T ype I Mode ls NO. FUNCTION P AGE 1 1 Pollin g Rece pt ion 80 12 Polling T ransmission 77 13 Free Polling T ransmission 77 21 Erasin g Memory Files 38 22 Erasin g Polling Recep tio n Fi.
T ype II Mode ls NO. FUNCTION P AGE 1 1 Pollin g Rece pt ion 81 12 Polling T ransmission 78 13 Free Polling T ransmission 78 21 Erasin g Polling Recep tio n Files 39 31 Programmin g Quick Dial / Print.
Quick Refer ence Car d Basic T ransmission Procedure [T ype I Model] Memory T ransmi s sion Imme diate T ransmis sion 1 Make sure tha t th e mach ine is in standby mod e. 2 Check th at the Memory ind icator is lit. If it is not lit, pre ss the Li ne Select key .
[T yp e II Model ] Imme dia te T ra n smis si o n 1 Make su re th at the ma chine is in st a ndby mo d e. 2 Carefu lly place the docu men t in th e feeder . 3 Select the resolu tio n (an d ha lft on e if necessa ry) 4 Y ou may select one or more of the follo wing op tio ns.
ENERGY SAVING INFORM ATION As an Energy Star Partner, we have determined that this fax model meets Energy Star guidelines for energy efficiency. This product was designed to reduce the environmental impact associated with this fax equipment.
NOTE: This information is only for the Type I models. When your machine receives a new voice message, it can call your programmed station automatically. You can choose a paging number or a telephone number as your station. If you choose the paging number and telephone number as your station, the machine will call only the paging number.
3. Press the Yes ke y . PAGING Y/ j k ON k OFF 4. Use the j and the k keys to switch this feature on or off. PAGING Y/ j k k ON OFF 5. Press the Yes key to store your setting, then press the Function ke y . When your fax machine receives a new voice message, it will make yur pager beep 10 times.
4. Use the j and the k keys to switch this feature on or off. NOTIFYING Y/ j k k ON OFF 5. Press the Yes key to store your setting, then press the Function ke y . When you go out, you can hear the received voice messages from your machine using this feature.
3. Press the Yes ke y . REMOTE FUNC. Y/ j k ON k OFF 4. Use the j and the k keys to switch this feature on or off. REMOTE FUNC. Y/ j k k ON OFF 5. Press the Yes key to store your setting, then press the Function ke y . 1. Dial your fax machine. 2. Immediately after hearing the telephone answering machine’s message you must press the # ke y .
1. Press the Function key and 6,2,2,2,2,6,2 using the ten keypad. Then press the Yes ke y . Y/NEXT k SELECT LINE 2. Press the k key until " TOLL SAVING ON/OFF " is displayed. Y/NEXT k TOLL SAVING ON/OFF 3. Press the Yes ke y . TOLL SAVING Y/ j k ON k OFF 4.
1. P .51 G i vi ng P ri o ri ty T o T e l e pho ne A ns w e ri ng (T A M ) M o de This mode is selected when the Auto Select In dica tor is lit just like Aut o Select Mode. If you rece i ve voice messages, start the indica to r blinks. This mod e ensures th at the answering machin e mode has a chan ce to respo nd to incoming tele ph one calls.
2. Pr ess th e Ye s key , th en pr es s th e and the key until the set tin g fo r Switch 07 is shown. 3. Change th e set ting of digit 1. If you wish to chan ge the sett ings press 1 using the ten k e yp ad . 4. T o finish: Press th e Ye s key , then press th e Function key .
5. A fter p laying back all received mes- sages, the bee p to ne is transm it ted 5 times and it will return to stand by mode. C l e a r i n g A l l t h e A l l R e ce i v e d M e ssa g e s 1. Make sure that th e mach ine is in T AM mode. 2. Press t he No key .
Pu t I n T h e Bat t er i es ( t y p e I M od el O n l y ) All fa x messa ge s store d in th e me mo r y may be era sed if powe r is switch ed of f. If you wish to avoid this, please pu t t wo bat teries int o t he machine . NOTE: Do not turn o n th e machin e.
ERRA T A [P13] Ac cesso ries One paper ho lde r rod is also pa cked with th e machine. [P14] Inst all ation Proced ure 2-3) Set th e pa pe r guid es [E ] at each end to mat ch t he paper size .
ERRA T A W ARNING: This eq uip men t has bee n teste d and found to comp ly with th e limit s for a Class B digita l device , pursua nt to Part 15 of the FCC Ru les. The se limit s are designed to provide reasonable prot ection against h armful interference in a reside nt ial installatio n.
NOTICE TO USERS (New Ze aland) Equipme n t con nected t o the int erface port sh all be certif ied to meet t he requireme nts of Reg. 1 8 of the New Ze aland wiring Reg ulations 1976. Telep ermitte d equipme nt may only b e connect e d to th e interfa ce port.
IMPOR T ANT SAFETY INSTRUCTIONS 1. Read all of these instructions . 2. Save these instructions for later use. 3. Follow all warnings and instr uctions marked on the product. 4. Unplug this product from the wall outlet befor e cleaning. Do not use liquid cleaners or aeroso l cleaners.
Additiona l Information a nd Errata [P51] Receiving with Auto S el ect m ode 1. The mach ine start s ringin g. 2. Y ou have two opt ion s: ❐ Pick up the handse t. If you hea r a voice then cont inu e a normal con versa tio n. If you hear a ton e th en the othe r end is a fax mach ine .
Additiona l Information a nd Errata [P51] Receiving with Auto S el ect m ode 1. The mach ine start ringin g. 2. Y ou have two opt ion s: ❐ Pick up the handse t.
Un point important après l'achat de l'appareil (ou même avant l'achat) est de lire le manuel d'utilisation. Nous devons le faire pour quelques raisons simples:
Si vous n'avez pas encore acheté Ricoh 170 / 180 c'est un bon moment pour vous familiariser avec les données de base sur le produit. Consulter d'abord les pages initiales du manuel d'utilisation, que vous trouverez ci-dessus. Vous devriez y trouver les données techniques les plus importants du Ricoh 170 / 180 - de cette manière, vous pouvez vérifier si l'équipement répond à vos besoins. Explorant les pages suivantes du manuel d'utilisation Ricoh 170 / 180, vous apprendrez toutes les caractéristiques du produit et des informations sur son fonctionnement. Les informations sur le Ricoh 170 / 180 va certainement vous aider à prendre une décision concernant l'achat.
Dans une situation où vous avez déjà le Ricoh 170 / 180, mais vous avez pas encore lu le manuel d'utilisation, vous devez le faire pour les raisons décrites ci-dessus,. Vous saurez alors si vous avez correctement utilisé les fonctions disponibles, et si vous avez commis des erreurs qui peuvent réduire la durée de vie du Ricoh 170 / 180.
Cependant, l'un des rôles les plus importants pour l'utilisateur joués par les manuels d'utilisateur est d'aider à résoudre les problèmes concernant le Ricoh 170 / 180. Presque toujours, vous y trouverez Troubleshooting, soit les pannes et les défaillances les plus fréquentes de l'apparei Ricoh 170 / 180 ainsi que les instructions sur la façon de les résoudre. Même si vous ne parvenez pas à résoudre le problème, le manuel d‘utilisation va vous montrer le chemin d'une nouvelle procédure – le contact avec le centre de service à la clientèle ou le service le plus proche.
