Manuel d'utilisation / d'entretien du produit 5840CN du fabricant Brother
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USER’S GUIDE ® MFC-5440CN MFC-5840CN Ver sion C.
If you nee d to ca ll Cust ome r Ser vice Please complete the fol lowing information for future refer ence: Model Number: MFC-5440CN and MFC-5 840CN (Circle your mod el numbe r) Seri al Numbe r:* Date of Purchase: Plac e of Pu rch as e: * The s erial number is on the back of the unit.
i Brother numbe rs Re gist er your produ ct By reg iste ri ng you r p ro duc t with Brot her I nte rna tional Corp or ation, you wil l be re corded as t h e or igin al own er of the pro du ct.
ii B roth er f ax ba ck sy ste m (U SA on ly) Brother h as inst alled an easy- to-use f ax back system , so yo u can get ins tant answer s t o common techni cal question s and pro duct information for all Bro ther produc ts. Thi s system is available 24 hour s a day, 7 days a week .
ii i Notice - Dis claimer of Warr anties (US A an d Can ada) BROT HER’S LICENSOR(S) , AND THEIR DIRECTORS, OF FICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LI CENSOR) MAKE NO WARRANTIES, EXP.
iv B rothe r ® One Year Limit ed Warranty an d Replacement Ser vice (USA only) W ho is cove r ed: • This limited warranty ("wa rranty") is g iven onl y to th e ori gin al e nd- use /re ta.
v Brother ® O ne Year Limited Warra nty and Replacemen t Service (U SA o n ly ) by Brot her in it s sol e disc ret ion. Bro ther res erv es t he ri gh t to s uppl y a ref u rbi shed or re ma nuf act .
vi BROTHER MULTIFUNCTION CENTER/ FACSIMILE MACHINE LIMI TED WARRANTY (Can ada o nly) Pu rs uant to thi s limit ed wa rr anty of 1 y ear fr om t he da te of pu r cha se for labo ur an d p ar ts, Br othe r In ter nat io nal C orp ora tion (C anad a) Lt d.
vii Safety pre cauti ons To use th e M FC sa fel y Ple ase re fer to the se inst ructio ns for la ter refe ren ce and be fore atte mptin g any main tena nce.
viii WARNI NG ■ Use caution when insta lling or modifying tele phone lines. Never to uc h tele ph on e wire s or t ermi nal s tha t are n ot i nsul at ed u nl ess th e t ele phon e l in e has b een di sco nn ect ed at t he wall j ack. Never install tele phone wiring during a li ghtning storm.
ix Choosing a location Pl ace your M FC on a f la t , st abl e surf ace th at is f re e o f vi br at ion an d sho ck s, s uch a s a des k. Put th e MF C ne ar a t ele phon e wal l ja c k a nd a s tand ard , AC pow er outl et. Ch oose a lo ca tion wh ere the temp era t ure r ema ins be t wee n 50°F and 95 °F ( 10°- 35° C) .
x Quick Refere nce Gui de Send ing fa xes Aut omat ic Tra nsm issi on 1 If it is not i lluminated in gree n, pre ss ( Fax ). 2 Load yo ur d ocu men t. 3 Ent e r th e fax nu mbe r usi ng Spee d-D ial , Se arc h or the dial pad. 4 Pres s Black St art or Co lo r S t ar t .
xi Table of Contents 1 Int ro duct io n .... .. ..... .. ..... .. ..... .. ..... .. ..... .. ..... ... .... ..... .. ..... ... .... .. 1-1 Usi ng thi s Guid e .... ... ..... .. ..... .. ..... .. ..... .. ..... .. ..... .. ..... ... .... .. 1-1 Fi ndi ng i nfo rma tion .
xii Sett ing the Ri ng Vo lu me .. .... ... .... ... .... ... ..... .. ..... .. ..... .. . 2-5 Setti ng the Beeper V olume . ... ....... ...... ..... ..... ..... ..... .... 2 -5 Setti ng the Speaker Volume . ..... ..... ..... ..... ...... ..... ..... .
xiii 4 Set up R ecei v e .... ... .... ..... ... .... ... .... ... .... ... ..... .. ..... .. ..... .. ..... .. .. 4- 1 Bas ic r ece iving ope rat ion s ... .... ..... .. ..... ... .... ... .... ... ..... .. .... 4 -1 Choosing the Receive Mode ...... .
xiv 8 Mak in g co pie s ... .. ..... .. ..... .. ..... ... .... ... .... ... .... ... ..... .. ..... .. ..... .. . 8-1 Usi ng the MF C as a cop ie r . ..... .. ..... .. ..... .. ..... ... .... ... .... ... ... 8- 1 Ente r C opy mo de ... ..... .. ....
xv 10 Imp o rtan t inf or ma tio n ... ... .... ... .... ... .... ... ..... .. ..... .. ..... .. ..... .. 10-1 Standar d telephone and FCC Notic es These notic es are in effec t on models sold and use d i n t he Un ite d Sta te s on ly....... .. .....
xvi Befor e you choos e the r ing pattern t o register ... ... A-3 Re gist erin g th e Disti nct iv e Ring pat tern ..... .. ..... .. ..... .. A- 4 Turn in g off the Dist inc tiv e Rin g.... .. ..... ... .... ..... .. ..... A - 4 Call er ID .... ... .
xvi i S Sp ec ifica ti ons .... ... .... ... ..... .. ..... .. ..... .... ... ..... .. ..... .. ..... .. ..... .. .. S-1 Pr odu ct d es crip tio n ... ..... .. ..... .. ..... .. ..... .. ..... .. ..... .. ..... ... .... ..S-1 Ge nera l .... ... .... .
INTRODUCTI ON 1 - 1 1 Using this Guide Tha nk y ou f or buyi ng a Bro ther Mu lt i-Fu nc ti on Ce nter (M FC). Yo ur MFC is simple to use, with LCD screen instructions to guide you thr oug h pr og ramm ing it. Yo u can mak e the mos t of y our MFC by rea din g thro ugh thi s Gu ide .
1 - 2 INTRODUCTION Control pa nel overv iew MF C-5440CN MFC-584 0CN 3 4 5 6 7 1 2 11 10 9 8 11 12 3 4 5 6 7 1 2 10 9 8.
INTRODUCTI ON 1 - 3 1 Fax and Telephon e k eys: Hook Press bef ore dialing if you want to make s ure a f ax machi ne will answ er, and the n press Bl ack Start or Color Start . Redial/Paus e Redials t he last num ber you called. It also inserts a paus e in quick dial number s.
1 - 4 INTRODUCTION 9 Na vigation keys: Menu/ Set T he sam e key is use d for M enu and Se t operations. Lets y ou acces s the Menu to prog ram and store yo ur settings in the MF C. When u sing th e one- way speaker or during r inging in fa x mode, you c an p ress thes e keys to a djust the vol um e.
INTRODUCTI ON 1 - 5 Tu rnin g the M FC on a nd off Whe n the mac hin e is id le, yo u ca n tur n it on and of f by p res sin g the On/Off key. In Of f m ode , no M FC op era t ion s wil l be av ai la ble . Ev en if you turned the MFC off, it will perio dically clean the print head to pr eser ve pr i nt qua li ty .
1 - 6 INTRODUCTION On /Of f Se tt in g You c an cus tom ize the MF C’s On /Of f key. Th e default se tting is Fax Re ce ive :O ff . Your MFC will not work wh en it is switched Off, but it will pu rge the ink head periodically. I f yo u turn this setting to On , you can receive faxes or c alls e ven when t he MFC is switched Off .
INTRODUCTI ON 1 - 7 Load doc ume nts You ca n s end a f ax, make co pie s, an d s can fro m th e ADF ( auto mat ic doc ume nt feed er) a nd fr om t he sc an ner gla ss . Usi ng t he auto mat ic d ocu m ent f eeder ( ADF ) Th e A DF c an hol d up to 35 pa ges and f eeds ea ch she et i n divi dual ly.
1 - 8 INTRODUCTION 1 Unfold the ADF Document Support. 2 Fan th e page s we ll and s tag ger th em at an ang l e. Mak e sure yo u put th e ori gin als face up, top edge fi rst in the AD F un til y ou feel the m to uch t he fe ed rolle r. 3 Adj ust the pape r gu ide s t o fi t the width o f your do cume nts .
INTRODUCTI ON 1 - 9 Usi ng the sc anne r gla ss You ca n u se th e s can ne r gla ss to f ax pa ges o f a boo k o r on e page at a t im e. D ocu men t s can b e up to le tter size (8 .
1 - 1 0 INT RODUCTIO N About pa per Th e p rin t qual it y can be af fec ted by th e t ype of p ape r y ou u s e in the MFC . To get the best print quality for the settin gs yo u’ve chosen, alway s set th e P aper T y pe to ma tch th e t ype o f p aper y ou load.
INTRO DUCTION 1 - 11 Ha ndli ng and usi ng sp ec ial pape r ■ Sto re p ape r in its or igin al pac kag in g, and k ee p it seale d. Ke ep th e pa per fl at and away fr om mois tur e, dir ec t sun li ght and hea t. ■ The coated s i de of glossy p aper i s shiny.
1 - 12 INTRODUCTION Pape r type and size for each o perat ion *Tray #2 is also av ailable. (MFC-5 840CN only) Paper Type Paper Size Usage Fax Co py Phot oCapture (MFC-584 0CN only) Pri nte r Cut Paper Letter 8 1/2" x 11" (21 6 x 279 mm ) Yes* Yes* Yes Yes* A4 8.
INTRO DUCTION 1 - 13 Pape r weigh t, thick ness and capacit y * 1 Up to 50 sheets fo r Legal size paper (20 lb). * 2 Up to 100 sheets of 20 lb. * 3 Up to 250 sheets of 20 lb. Pap er cap aci t y of th e ou tp ut pa p er tr a y Paper Type Weight Th i ck ness No.
1 - 1 4 INT RODUCTIO N Print able ar ea Th e p rin ta ble are a depe nd s on t he set ti ngs in t he app li cat io n you are usin g. The figur es bel ow sho w the un pri ntab le ar eas on c ut sh eet pape r an d env elo pes . 1 To p 2 Bottom 3 Left 4 Ri ght Cut Sheet 0.
INTRO DUCTION 1 - 15 How t o loa d pa per, enve lope s and pos t car ds To l oad pa per or othe r m edi a 1 Pul l the pa pe r tr ay comp let el y o ut of th e MFC an d re mo ve t he outpu t pa per tr ay. 2 Pres s an d slid e th e pape r si de g uid e t o fi t the pa per wi dth.
1 - 1 6 INT RODUCTIO N 4 Fan th e st ack of pap er w el l to avoi d pa pe r jam s an d mis -f eed s. 5 Gen tly ins e rt th e pap er int o th e pa per t ra y pr in t side fa c e dow n and t he lead in g ed ge ( to p of t he p aper ) in fir s t. Che ck tha t the pa pe r i s f lat in t he t ra y a nd be low t he m axim um pape r m ar k.
INTRO DUCTION 1 - 17 To lo ad pap er in p aper t ray#2 (M FC- 5840CN o nly) 1 Pul l the pa pe r tr ay comp l etel y o ut of th e MFC . 2 Pres s an d sl id e the pa per side gu ide and pa per leng th gu ide to fit th e pa per wi dth a nd le ng th. You c an us e o nly pla in p aper siz es Let ter , Leg al, A4, Exe cut ive or B 5 in Tr ay#2 .
1 - 1 8 INT RODUCTIO N 3 Fan th e st ack of pap er w el l to avoi d pa pe r jam s an d mis -f eed s. 4 Gen tly ins e rt th e pap er int o th e pa per t ra y pr in t side fa c e dow n and t he lead in g ed ge ( to p of t he p aper ) in fir s t. Che ck tha t the pa pe r i s f lat in t he t ra y a nd be low t he m axim um pape r m ar k.
INTRO DUCTION 1 - 19 5 Put th e pape r tra y fi rmly back i nto the MFC. Fo r Le ga l si ze p aper , c lose th e tr ay cov e r an d put th e pape r t ray fir mly ba ck into the MFC.
1 - 2 0 INT RODUCTIO N To load envelo pes ■ Use en velo pes tha t we igh from 20 to 25 lb . ■ Some envelo pes require margin settin gs in the ap plica tion. Make sure yo u do a test print f irst. How t o lo ad e nve lope s 1 Befor e loading, press th e corners and sides of the e nvelopes to ma ke th em a s fl at as po ssi bl e.
INTRO DUCTION 1 - 21 2 Inse rt t he en ve lop es into the pape r tr ay wit h th e add res s side dow n and th e lea din g edg e (top of the e nve lop es) i n firs t. Slid e the p aper sid e gu ide to fit the w id th of the en velo pes. If you have probl ems when printing on enve lopes, try the following suggestions: 1 Op en t he env e lop e flap .
1 - 2 2 INT RODUCTIO N About fa x machin es Cust om fea ture s Do you h ave V oice M ail on t he phone line? If you have Voice Mail on the phone line where you will install your new MFC, ther e is a str on g po ssi bili ty that Vo ic e Ma il an d t he MFC may conflict with each other while re ceiving incoming calls .
INTRO DUCTION 1 - 23 Fax ton es an d hands hak e When someone is se nding a fa x, the MFC sends fa x calling to nes (C NG t ones ). Thes e ar e qu iet , i nter mitte nt bee ps eve ry 4- sec ond s. You ’ll hea r them aft er you di al an d pre ss Black Star t or Color S tart and t hey wil l co nti nue for abo ut 60 se cond s afte r di alin g.
1 - 2 4 INT RODUCTIO N ECM (E rror Corre c tion Mode) The Erro r Correct ion Mode (ECM) is a way for the MFC t o check a fax tran smission while it is in progress. If the MFC det ects erro rs d ur ing f ax tra nsmi ss io n, i t re sen ds th e p age s of th e fax that ha d an error.
GETTING STARTED 2 - 1 2 Init ial Setup Sett ing t he Dat e and T ime Whe n th e MFC is not i n u se it will disp lay t he d ate a nd tim e. I f you set up the Station ID the date and time displayed by your MFC will be p rin t ed on ev er y fax you sen d.
2 - 2 G ETTING ST ARTED Setti ng th e St ati on ID You s houl d st or e you r nam e or c om pany nam e an d fax num ber so th ey pri nt on a l l fa x pag es y ou se nd . 1 Press Men u/ Set , 0 , 3 . 2 Ente r yo ur fa x num ber (u p to 20 di git s). Press Men u/ Set .
GETTING STARTED 2 - 3 Gener al Setup Sett ing t he Mod e Time r Th e MF C ha s thre e t emp orar y mo de k eys o n the con tr ol pa nel: Fa x, Sca n and C opy .
2 - 4 G ETTING ST ARTED Settin g the Pape r Size You c an us e fi ve sizes of pape r fo r p rin ting co pies : Le tte r, L egal, A4 , A5, an d 4" x 6 " and th ree siz es for pri nt ing fax es: Let te r, Le ga l an d A4.
GETTING STARTED 2 - 5 Sett ing t he Ring Vol ume You c an tu rn t he ring Of f or you ca n select t he ring vo lume level. 1 Pres s Menu/Set , 1 , 4 , 1 . 2 Pres s ▲ or ▼ to select Low , Med , High or Of f . Pres s Menu/Set . 3 Pres s Stop /E xit .
2 - 6 G ETTING ST ARTED Set tin g th e Sp eake r Vo lu me You can adjust the MF C ’s one-way speaker vo lume. 1 Press Men u/ Set , 1 , 4 , 3 . 2 Press ▲ or ▼ to select Low , Med , Hi gh or Of f .
GETTING STARTED 2 - 7 Sett ing t he LC D Cont rast You c an adj ust th e LCD c ont ras t fo r a s ha rp er an d mo re vi vid dis play . If yo u ar e havi ng di ff iculty readi ng t he LC D from y our po sit ion , t ry c ha ngi ng t he c ontr as t se tt in g fo r imp rov e d vi ewi ng .
2 - 8 G ETTING ST ARTED Setti n g the Tr ay Use fo r Fa x mode (MF C- 584 0CN on ly ) Th e M FC us es t h e pape r i n T ra y#1 f irs t. Yo u ca n ch ang e th e d efau lt tray that will be used for printing received faxes. 1 Press Men u/ Set , 1 , 9 .
SETUP SEND 3 - 1 3 How to e nter Fax m ode Befor e sendin g faxes, make sure ( Fax ) is il luminate d in gr een. If not, pre ss ( Fax ) to en t er Fax mode. The def aul t settin g is Fax. How to dial You can dial in a ny of the following ways. Manu al dia lin g Pre ss a ll of th e digit s of th e phon e or f ax nu mbe r.
3 - 2 SET UP SEND Sp eed-Dialin g Pres s S e arch/Spe ed Dia l , # , and t he n the two d igi t Sp ee d-D ial n um ber . (See S tor ing Sp ee d-Di al nu mbe rs on p age 5- 1.) Se arch You c an se arc h for name s you h ave s t ore d in t he Sp ee d-Di a l memo ries.
SETUP SEND 3 - 3 How to Fax (B&W and Color) Co lor f ax tr an smis si on You r MF C can se nd a co lor fax to ma chin es th at supp ort th is feat ure. Howeve r, color fa xes ca nnot be st ored in th e memory. When you send a color fa x, the MFC will send it in real time (even if Re al T im e TX i s se t t o Off ).
3 - 4 SET UP SEND Faxi ng fro m the s canne r gla ss You c an us e th e sc anne r gl as s to f ax pa ge s of a boo k or on e pa ge at a t ime. T he do cu men ts ca n be u p to lett er si ze. T o ca nce l, p ress St op/ Exi t . 1 If it is not illuminated in green, press ( Fax ).
SETUP SEND 3 - 5 Aut oma t ic tr an smi ssi o n Thi s i s the e asi est way to s end a fa x. 1 If it is no t i llum i nate d in gr een, pre ss ( F ax ). 2 Load yo ur d ocu men t. 3 Ent e r th e f ax num ber us ing t he di a l pad , Spe ed -Di a l or Se arc h.
3 - 6 SET UP SEND Ou t of Me mor y mess age If you ge t an O ut of Me mor y mess ag e whi le scan nin g th e fir s t page of a f ax, pr es s Stop/ Exi t to cance l th e fax .
SETUP SEND 3 - 7 Basic s endin g operations Sen ding faxe s u sing mu ltiple se tting s When you send a fax yo u can ch oose any co mbination of these setti ngs: contr ast, resol utio n, ov erse as mod e, de lay e d fax tim er, polling transmission or real time transmission.
3 - 8 SET UP SEND Fa x Re so lutio n You c an us e th e Fa x Resolut ion ke y to ch ange t he setting temp ora rily (fo r th is fa x only ). In F ax mod e , press Fax Reso lution an d ▲ or ▼ to select the settin g you w ant, an d then pres s Men u/Set .
SETUP SEND 3 - 9 Du al A ccess (No t availa bl e f or c olor faxe s) You c an dia l a nu mbe r, a nd begi n sc anni ng t he fa x int o mem or y— eve n when the M FC is sen din g fr om m emo ry or re cei vin g fa xes . T he LCD sh ows th e n ew job num be r and avai l abl e me mory .
3 - 1 0 SETUP SEND Rea l Tim e Tr an smis sion W hen y ou ar e se ndi ng a f ax, the MFC wi l l sca n the d ocum ent s i nto th e mem or y be fo re se ndi ng .
SETUP SEND 3 - 11 Che cki ng jo b st at us Check which jobs are still waiting in the memory to be sent. ( If there ar e no j obs, the LCD show s No J obs Wa itin g .) 1 Pres s Menu/Set , 2 , 6 . 2 If you h ave m or e tha n on e jo b wai tin g, pres s ▲ or ▼ to scroll thro ugh the list.
3 - 1 2 SETUP SEND Advanc ed sendi ng operation s B road ca sting ( Not av ailab le fo r co lor f axe s) Broadcasting is when the sa me fax message is automat ically sent to m ore than one fa x numb er. Yo u can inc lu de G ro ups, Sp eed- Di al nu mber s a nd u p t o 50 man ual ly di al ed num ber s in th e sam e broa dc ast.
SETUP SEND 3 - 13 Over se as Mo d e If y ou ar e hav i ng d iff icu lt y se ndi ng a fax over se as du e to po ssi ble int erfe ren ce on th e phon e line, we rec om mend tha t yo u tu rn o n t he Ov ersea s Mod e. A fter yo u se nd a fax us i ng th is f eatu re, th e featu re will turn itself off .
3 - 1 4 SETUP SEND D elayed F ax (N ot av ailabl e f or c olor fa xes) D urin g t he da y you c an s tor e up to 50 f ax es i n th e me mory to b e s ent w ith in 2 4 ho urs. Thes e f axe s wil l b e sen t at the t ime of da y yo u ente r in S tep 4. 1 If it is not illuminated in green, press ( Fax ).
SETUP SEND 3 - 15 De laye d Ba tc h Tr ansmi s sio n (No t av aila bl e for colo r fa xe s) Bef ore send i ng th e de lay ed f axes , y our MFC wil l help you e co nom ize by s orti ng al l th e faxe s in the m emo ry by desti nat i on a nd sch edul ed ti me.
4 - 1 SET UP RECEIVE 4 Basic recei ving opera tions Choo sing the Recei ve M ode The re a re f ou r diff er ent Rece iv e Mo des for yo ur MFC. Yo u can choose th e mode that best suits y our ne eds. Se tup R e ceiv e LCD How it works Wh en to use i t Fax On ly (auto matic rec eive) The MFC a utomat icall y answer s every call as a fax.
SETUP RECEIVE 4 - 2 To sel ect or cha nge your Receive Mode 1 If it is no t i llum i nate d in gr een, pre ss ( F ax ). 2 Pres s Menu/Set , 0 , 1 . 3 Pres s ▲ or ▼ to select Fax On ly , Fax/ Tel , Exte rnal TA D or Manu al . Pres s Menu/Set . 4 Pres s Stop /E xit .
4 - 3 SET UP RECEIVE Setti ng th e F/T Ring Time (Fa x/T el mod e onl y) If you set the R eceive Mode to Fax/Tel, you’ll need to deci de how long the MFC wil l signal you with its special pseudo/double-ri ng when you have a voice c all. (If it’ s a fax call, the MFC pr ints the fax.
SETUP RECEIVE 4 - 4 Ea sy R ec eiv e When yo u use thi s fea t ure , yo u don’ t ha v e to pr es s Black Start , Color Star t , o r t he Fax R e ceiv e C ode 51 when you an sw er a fax call. Selecting On a llows the MFC to re ceive fax calls automatically, ev en i f yo u li ft th e hand set of an e xte nsi on o r ex ter nal p hone .
4 - 5 SET UP RECEIVE Pr in ti ng a redu ce d inc omi ng fax (Aut o Re duct ion) If you choose On , th e MFC au tom ati ca lly redu ce s an in comi ng f ax t o fit o n on e p age of Lett er, Le gal or A 4 s ize pape r .
SETUP RECEIVE 4 - 6 Pol ling Polling is the process of retrieving faxes from another fax machine. You can use your MFC to ‘poll’ other ma chines, or you can have some on e po ll y our M FC. Everyone who is invo l ved in Polling needs to se t up their fax machines for Pollin g.
5 - 1 QUICK-DIAL NUMBERS AND DIALING OPTIONS 5 Storing numbe rs for ea sy diali ng You c an se t up y o ur MFC to do two ty pe s of eas y di al ing: S peed -D ia l and G roups for Br oa dcas tin g fax es. Wh e n you dia l a qu ick -dia l n um ber, t he LCD sho ws t he nam e, if y ou sto red it , or t he nu mbe r.
QUICK-DIAL NUMBERS AND DI ALING OPTIONS 5 - 2 Ch angi ng S peed -D ial nu mbe rs If y ou t ry to sto re a Sp ee d-D ial n umb er whe re a nu mbe r h as al rea dy been s tored , the LC D wi ll sho w th e nam e tha t has b een s tor ed t he re (or numbe r) and will ask you to do one of the following: 1 Pres s 1 to c hange th e s tore d nu mbe r.
5 - 3 QUICK-DIAL NUMBERS AND DIALING OPTIONS Setti ng up G ro ups fo r Broa dca stin g Groups allow you to se nd t he same f ax message to ma ny fax numb ers by pr ess ing onl y a few key s ( Sear ch/Sp eed Dial , # , t he tw o- di git nu mbe r, an d Black Sta rt ).
QUICK-DIAL NUMBERS AND DI ALING OPTIONS 5 - 4 5 Pres s Menu/Set to ac ce pt th e Spee d- Di al n umb ers f or t his Grou p. 6 U se t he di al pad an d t he c h art on pa ge B -12 to en ter a n ame f or th e Gr ou p. Pres s Menu/Set . ( For e xa mpl e, typ e NEW CLI ENT S) .
5 - 5 QUICK-DIAL NUMBERS AND DIALING OPTIONS Dialing options A cce ss co d es an d c red it c ard num ber s Sometime s you may want to choose from s everal long di stance carriers when you make a call. Rates may v ary depending on the time and destinati on.
QUICK-DIAL NUMBERS AND DI ALING OPTIONS 5 - 6 Tone or Pu lse If y ou ha ve a Pul se d ial in g ser v ice, but need to s end Tone sig na ls (f or exa mple , for te le pho ne b ankin g) , fo llo w t he in str uc ti on s be low. I f you have Touc h Tone service, you will not need t his feature to send ton e si gnal s.
6 - 1 REMOTE FAX OP TIONS 6 Setti ng up F ax For w ard ing When you select Fax Fo rward, yo ur MFC store s the r ece ived fax in the memory. The MFC will th en dial the fa x number you’ve pr ogr am me d and fo rw ar ds t he f ax me ss age . 1 Press Men u/ Set , 2 , 5 , 1 .
REMOTE FAX OP TI ONS 6 - 2 Pr og ra mm ing y ou r pa ge r nu mbe r When Pag ing is sel ect ed, y o ur MF C dia ls the p age r nu mbe r y ou’ ve pr ogr amm ed, an d t he n dia ls y our Per sona l I den tifi c ati on Numb er (PI N). Thi s act ivate s y ou r pa ger so yo u w ill k no w th at y ou ha ve a fax messa ge in the memor y.
6 - 3 REMOTE FAX OP TIONS Setti ng Fa x Stora ge If you s e lec t Fa x St ora ge , yo ur MF C st ore s t he r ece iv ed f ax in th e mem ory. You will be ab le t o re triev e fa x me ssa ge s fro m an ot her locati on u sing th e Remot e Retri eval co mm ands.
REMOTE FAX OP TI ONS 6 - 4 Turni n g off Re mot e Fax Opt ion s If you set the Rem ote Fax Opt ions to Of f and t h ere are fax es i n y our MFC ’s m em ory, th e LC D wi ll gi ve yo u two op ti ons . ■ If you p res s 1 , all unpr inted faxes will be printed and erase d be for e th e set t ing tur ns of f.
6 - 5 REMOTE FAX OP TIONS Remote Retriev al You c an call y our MF C from an y to uch t one t ele phon e or f ax m achi ne, the n use th e Rem ot e Acce ss Code and rem ote c omm and s to re trieve fax me ssage s. Be sure to cu t out the Remot e Retr iev al Access Card o n the last p age and keep it with you at all time s.
REMOTE FAX OP TI ONS 6 - 6 Re mote comma nds Fo llow the com ma nds bel ow to a cces s feat ures when you ar e aw ay fr om t he M FC. When you c al l th e MFC and en te r y ou r Remo te Access Code ( 3 di git s followed by ), the system will g i ve two s hor t beeps a nd you must en ter a remote command.
6 - 7 REMOTE FAX OP TIONS R etrie vin g fa x m essa ge s You c an c all yo ur M FC fr om a n y touc h to ne pho ne an d h ave y ou r f ax messages se nt to a fax m achine. 1 Dial your fax number. 2 When yo ur MF C an swer s, imme di ate ly ente r y ou r Rem ote Acc es s Co de ( 3 dig it s fo llow e d by ) .
PRINTING REPORTS 7 - 1 7 Fax se ttings and activ ity You n ee d t o se t up th e Tr an sm is sion Ve rif ic ati o n Re por t and J our nal Per iod in the m enu ta ble .
7 - 2 PRI NTING REPORTS Setti ng th e J ourna l Peri od You can set the M FC to print a journal at spec ific interval s (every 50 faxes , 6, 12 or 24 hour s, 2 or 7 days). If you set the interval to Off , you can pri nt the r eport by following the steps on the nex t page.
PRINTING REPORTS 7 - 3 Print ing r eport s Fol low in g re por ts a re ava ila ble : How to print a r eport 1 For MFC-5 440CN, press Re ports . For MFC-5 840CN, press Menu/Set , 6 . 2 Pres s ▲ or ▼ to select the r eport you wa nt. Pres s Menu/Set .
8 - 1 M AKING COPIES 8 Using th e MFC as a c opier You ca n use your M FC as a cop ier, maki ng up to 99 copi es at a tim e. Enter Co py mode Before making co pies, make su re that ( Copy ) is illumi nated in g ree n. If it i s no t, pr ess ( Copy ) to ente r Copy mo de.
MAKING CO PIES 8 - 2 Maki ng a sing le c opy 1 Pres s ( Copy ) to illum inate it in green . 2 Load yo ur d ocu men t. (See Lo ad d ocu men ts on page 1 -7. ) 3 Pres s Black Start or Col o r St ar t . Maki ng mul tip le co pi es 1 Pres s ( Copy ) to illum inate it in green .
8 - 3 M AKING COPIES Using th e temporary Copy keys W hen y ou wa nt to qui ckl y ch ange t he copy set t ing s te mpo rar ily fo r th e ne xt c opy , us e th e tem por ary Cop y ke ys .
MAKING CO PIES 8 - 4 Incr ea sing copy s peed or q u ality You ca n select th e copy qua lity. The defa ult set ting is Norma l . 1 Pres s ( Copy ) to illum inate it in green . 2 Load yo ur d ocu men t. 3 Use t h e dial pad to ente r th e nu mbe r of copies you wa nt (up to 99 ).
8 - 5 M AKING COPIES En larg ing or r educ ing the im a ge co pied You c an se lec t th e fol lo wing en larg eme nt or re duc ti on ra ti os. Cust om(25- 400%) a l low s you to ente r a r ati o fr om 25% t o 4 00%. 1 Press ( Copy ) to i ll umin at e it in g ree n.
MAKING CO PIES 8 - 6 6 Pres s Black Start or Col o r St ar t . Sett ing t he paper type (M FC-54 40C N onl y) If y ou ar e co pyi ng on s peci al pa pe r, b e sur e to s ele ct t he ty pe of paper you are us i ng so you will get the best print q uali ty.
8 - 7 M AKING COPIES U sing th e Tray S elect key (MF C-5 840 CN on ly) Th e MFC us e s th e paper i n T ray# 1 f irs t. Yo u ca n ch an ge the tr ay tha t will be us ed fo r next copy only. 1 Press ( Copy ) to i ll umin at e it in g ree n. 2 Load yo ur d ocu men t.
MAKING CO PIES 8 - 8 Cha ng ing t he tem porar y copy se tti ng s Use the Option s key to q uickly set th e following copy se ttings tem porar ily for th e n ext co py. Afte r you choo se your settings by press ing Men u/Set , the LCD shows Se t temp or aril y .
8 - 9 M AKING COPIES Sett ing p ape r t ype (MF C-58 40CN on ly) If copy i ng o n pape r ot he r th an p lai n pa pe r, se lec t the t ype of p ap er th at you a re usi ng t o ge t th e be st pr int qual it y. 1 Press ( Copy ) to i ll umin at e it in g ree n.
MAKING COPIES 8 - 10 4 Pres s Opt ions and ▲ or ▼ to select Paper S iz e . Pres s Menu/Set . 5 Pres s ▲ or ▼ t o s ele ct t he si ze of pap er yo u are usin g ( Lett er , Le ga l , A4 , A5 or 4" (W )x 6" (H ) ). Pres s Menu/Set . 6 Pres s Black Start or Col o r St ar t .
8 - 1 1 MAKING COPIES Adjusting co ntrast You c an ad just the co py contr as t to hel p an im age l ook s har per and mo re v iv id . 1 Press ( Copy ) to i ll umin at e it in g ree n. 2 Load yo ur d ocu men t. 3 Use t he dia l pad to e nter th e nu mbe r of copi es y ou wa nt (u p to 99 ).
MAKING COPIES 8 - 12 Ma king N in 1 copies or a post er (Page Layout) You ca n re du ce the a mou nt of c opi es b y us i ng th e N in 1 copy fea tu re. Thi s a llows you to copy tw o or four page s o n on e page , whi c h al lo ws y ou to sav e pape r.
8 - 1 3 MAKING COPIES If yo u ar e us i ng th e s canne r gla ss: 8 Af ter the M FC sc ans th e pa ge , the LC D sho ws : Press 1 to s can t h e next pa ge. 9 Put th e nex t doc ume nt on the sc a nner gl as s. Press Men u/ Set . Re peat Ste ps 8 an d 9 f or eac h p age of the layo ut.
MAKING COPIES 8 - 14 If you are copying f rom the ADF, insert the document face up in the direction s hown below. 2 i n 1 (P) 4 i n 1 (P) 2 in 1 ( L) (P) (L) 4 in 1 ( L).
8 - 1 5 MAKING COPIES If you are c opying from the scanner gl ass , p lace the document fa ce down in the direction shown below. 2 in 1 (P ) 4 in 1 (P ) Po ster ( 3X3) You ca n make a poste r size co py of a phot o gra ph.
MAKING COPIES 8 - 16 Changing the default copy se ttings You c an sav e the copy set ti ngs you us e mo st ofte n by set ti ng th em as d ef aul t. T he se set t ing s wi ll r ema in unti l yo u ch an ge th em ag ain . Incr ea sing copy s peed or q u ality 1 Pres s Menu/Set , 3 , 1 .
8 - 1 7 MAKING COPIES A djust ing co lor s aturat io n 1 Press Men u/ Set , 3 , 4 . 2 Press ▲ or ▼ to select Re d , Gr een or Blue . Press Men u/ Set . 3 Press ▲ to increase the co lor satura tion . — OR — Press ▼ to de crease the colo r sat uration.
MAKING COPIES 8 - 18 Legal l imita tions Color re productions of certain documents are illegal and may result in e ither criminal or civil l iability. Th is memo randum i s int ended to b e a gui de r ath er t ha n a comp let e lis ti ng of ever y p oss ibl e pro hi bit ion .
9 - 1 W ALK-UP PHOTOCAPTURE CENTER ™ (M FC-5840CN ONLY) 9 Introduction Ev en if yo ur MF C is not c on nec te d to y our compu t er, y ou c an pr i nt ph ot os di r ect ly f rom the di gital ca mera med ia.
WALK-UP PHOTOCAPTURE CENTER ™ (MFC- 5840CN ONLY) 9 - 2 Pho toCa ptu re C ent er ™ requirement s To av oid err or co n diti ons, pleas e r eme mbe r: ■ Th e DPOF fi le on the m edia ca rd mu st be in a va lid f orm at. (See DPOF printing on page 9 -8 .
9 - 3 W ALK-UP PHOTOCAPTURE CENTER ™ (M FC-5840CN ONLY) Getting s tarted Firmly insert th e card into the appropria te slot. Ph otoC ap tur e key lights: ■ Phot oCaptur e li ght i s O N, t he medi a card is ins ert ed prop erl y. ■ Phot oCaptur e lig ht is O FF, th e med ia ca rd is no t pr oper l y ins er ted.
WALK-UP PHOTOCAPTURE CENTER ™ (MFC- 5840CN ONLY) 9 - 4 The steps below give a brief outline of the Direct Printing fe atur e. P l ease se e the r emai ni ng p age s of th is c hap ter fo r m ore detailed instruc t ions. 1 In sert the media card firml y into the media drive (slot ).
9 - 5 W ALK-UP PHOTOCAPTURE CENTER ™ (M FC-5840CN ONLY) Printing t he Index (Thumbnails) Th e P hoto Cap tu re Cent er ™ as sign s num ber s for i m ages (suc h a s No.
WALK-UP PHOTOCAPTURE CENTER ™ (MFC- 5840CN ONLY) 9 - 6 Printing ima ges Bef ore you c an prin t a n in divi d ual imag e, y ou h ave t o kno w th e im age nu m ber. 1 Make su re you have inse r t ed the media car d. Pres s Phot oCap ture . (See pag e 9- 3.
9 - 7 W ALK-UP PHOTOCAPTURE CENTER ™ (M FC-5840CN ONLY) Paper Type & P aper Size 5 Press ▲ or ▼ to sele ct th e ty pe of pape r yo u a re usin g, Lett er G loss y , 4"x 6 " Gl os sy , 5" x 7" Glo ssy , A4 Gl ossy , Letter Pl ai n , A4 Plai n , Lett er I nk jet , A4 In kjet or 4"x 6" Ink jet .
WALK-UP PHOTOCAPTURE CENTER ™ (MFC- 5840CN ONLY) 9 - 8 DPO F pr inti ng DPO F st ands for D ig ital P ri nt Orde r F orma t. Major Dig ital Camera manufactur ers (Cano n I n c., Eastman Kodak Company, Fuji Photo Film Co. Ltd. , Matsushita E lectric Industri al Co.
9 - 9 W ALK-UP PHOTOCAPTURE CENTER ™ (M FC-5840CN ONLY) Ch angi ng th e de fa ult se tt ings You c a n save the Ph otoC apt ur e Cen te r ™ sett ing s yo u use mos t of te n by setting them as default . Th ese settings will rem ain until you ch ange th em agai n.
WALK-UP PHOTOCAPTURE CENTER ™ ( MFC-584 0CN ONLY ) 9 - 10 Ad jus tin g b rig ht nes s 1 Pres s Menu/Set , 4 , 3 . 2 Pres s ▲ to ma ke a light er pr int. — OR — Pres s ▼ to m ak e a da rk er p rin t. Pres s Menu/Set . 3 Pres s Stop /E xit . Adj usting contr ast You can cho ose the contra s t setting .
9 - 1 1 WAL K-UP P H OTOCAPTURE CENTER ™ (MFC- 5840CN ONLY) 3 Press ▲ or ▼ to select Whit e Ba lan ce , Sh arpn ess or Colo r De ns ity . Press Men u/ Set . 4 Press ▲ or ▼ to a djust th e de gre e of the sett ing. Press Men u/ Set . 5 Press Stop /Ex it .
WALK-UP PHOTOCAPTURE CENTER ™ ( MFC-584 0CN ONLY ) 9 - 12 Cr op pin g If y our phot o is too lo ng or wid e to fi t the avai l abl e spa ce on yo ur selected layout, part of the image will be automatically cropped. The def aul t s ett ing is On . If you wan t to p ri nt th e wh ole imag e, tu rn thi s settin g to Of f .
9 - 1 3 WAL K-UP P H OTOCAPTURE CENTER ™ (MFC- 5840CN ONLY) Unde rs tand in g th e Er ror M ess ag es On ce you a re f amil i ar wit h the ty p es of err ors tha t can oc cur whi le you ’re us in g the P ho toC aptu re C enter ™ , you c an ea si ly ide nti fy a nd trou ble sho ot an y d iffi cul ties.
WALK-UP PHOTOCAPTURE CENTER ™ ( MFC-584 0CN ONLY ) 9 - 14 Using Photo Capture Center ™ from your PC You c an a cc ess the m edi a car d th at is in t he m edi a dr ive ( slo t) o f t he MFC fro m your PC .
10 - 1 IMPORTANT INFORMATION 10 Stand ard tel ephon e a nd FCC N oti ces Th es e noti ces are in e ffect on m od els sold and us ed in th e U nited Sta tes o nly.
IMPORT ANT INFORM ATION 10 - 2 If this equ ipm ent c a u ses har m to the t eleph one ne twork , th e tel eph on e com pan y wil l n oti fy you i n adv a nce that te mpo rary di sco nti nua nc e of s er vi ce may be r eq uir ed. But if ad van c e noti ce isn’t practical, the te lepho ne company will notify the cust omer as soo n as pos si ble .
10 - 3 IMPORTANT INFORMATION WARNI NG This MFC has been certified to compl y with FCC sta n dards, which are ap plied t o t he U SA o nly . Feder al C ommuni cat ions Commis sion (F CC) Decla rati on of Conf ormit y (USA onl y) dec lares , that the prod u cts Pro duct Name: MFC-5440CN, MFC-5840CN co mpl y wi th Par t 15 of th e FCC Rule s .
IMPORT ANT INFORM ATION 10 - 4 Import ant Cha ng es or modi fi ca ti on s not expr es sl y app ro ved b y Br oth er Indu str ies , L td. c oul d vo id th e us er’s a utho rity to oper ate th e equi pm ent . Indu st ry Ca na da Co mpli an ce S tatem en t (Ca nad a o nly) This Class B digital apparatus complies with Can adian ICES-003.
10 - 5 IMPORTANT INFORMATION Inte rn ati onal E NER G Y S TAR ® Comp lianc e St at emen t Th e p urp ose o f the In te rn ati onal E NERGY S TA R ® Progra m is to prom ote the de velo pme nt an d popu lar izat ion of ene rgy- ef fici ent o ffi ce eq uip men t.
IMPORT ANT INFORM ATION 10 - 6 Imp orta nt sa fe ty in stru ct ions 1 R ead al l o f the se i nst ru ctio ns. 2 Save them for lat er refere nce. 3 Follo w all war nings and instructi ons marked on the product. 4 U npl ug th is pr odu c t fr om th e wall ou tl et be for e cl ean in g.
10 - 7 IMPORTANT INFORMATION 13 Ne ver pu sh o bje cts of an y kind i nto th is prod uc t thro ugh ca bin et slot s , si nce t he y m ay to uch dan ge rou s vo lt age po int s o r sho rt out part s resulting in the risk o f fire or electric shock. Ne ver spill liq uid o f an y ki nd o n th e pr odu c t.
IMPORT ANT INFORM ATION 10 - 8 Tr adem ark s The Br othe r l ogo is a r eg iste red t rad ema rk o f Br oth er In du stri es , Lt d. Br othe r is a reg is tere d t rad ema rk of Bro t her Indu s tri es, L td. Mu lti -Fu nc ti on L in k is a re gis ter ed tr ad ema rk of B rothe r I nt er nati ona l Corporatio n.
11 - 1 TRO UBLESHOOTING AN D ROUTIN E MAINTENANCE 11 Troubleshoo ting Error me ssages As wit h an y so ph isti ca t ed off ic e pr oduc t, err or s may occ ur . If thi s h appe ns , yo ur MFC id en ti fie s the pr ob le m an d di spl ay s an er r or mess age.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 2 DR M ode i n Use Th e MFC is se t to D i sti ncti v e Ri ng mode. You can n ot c hange the R eceive Mode from Man ual to anothe r m ode. Set Distin ctive Ring t o Off. (See Turning o ff the Dist inctive Ri ng on page A-4.
11 - 3 TRO UBLESHOOTING AN D ROUTIN E MAINTENANCE No Respo nse/ Bus y The nu mber y ou diale d does no t answer or is bus y. Ver ify the number a nd try agai n. Not Regi stere d You tr ied to ac cess a Sp eed Dial number that is not program med. Set up the S peed Dial number .
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 4 Unab le to Chan ge Unab le to Clea n Unab le to Init . Unab le to Prin t Unab le to Scan The MFC has a mecha nical pr obl em. — OR — A for eign ob stacle , such as a c lip or ri pped paper, is i n the MF C.
11 - 5 TRO UBLESHOOTING AN D ROUTIN E MAINTENANCE Docume nt ja ms If the document is jammed, f ollow the steps b elo w. Document is jammed in the top of th e ADF unit. 1 Ta ke ou t any pa per from the AD F that is not jamm ed. 2 Open t he ADF cover. 3 Pul l t he j amm ed do c ume nt ou t t o the ri gh t or l ef t.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 6 Print er ja m or p aper jam Remov e t he jam med pap er de pen ding o n whe re it i s j ammed i n the MFC. Pape r is jammed inside the paper tray 1 Pul l the pa pe r tr ay out of t he MF C. 2 Pul l out t he ja mm ed pa pe r to remo v e it .
11 - 7 TRO UBLESHOOTING AN D ROUTIN E MAINTENANCE Paper is jam med i nside th e MFC 1 Remove the Jam Clear Co ver. Pull the jammed pap er out o f the MFC.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 8 4 R emo ve th e ja mm ed pap er . 5 Lift the sc anner cov er to r ele ase t he l oc k. Gen tly p ush th e scanner co ver suppo r t down and close the sca nner cove r.
11 - 9 TRO UBLESHOOTING AN D ROUTIN E MAINTENANCE If yo u ar e hav in g dif fic ulty wit h your MFC If y ou t h ink th ere i s a p ro ble m wi th y ou r MF C , ch eck the ch ar t be lo w and f ollow th e tro ubl es hooti ng tips . The Bro ther Sol uti ons C ente r o ffers the la test FAQs an d trou ble sho otin g ti ps .
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 10 Pr inting ( Continu ed) Printing a ppears dirty or ink see ms t o run. Make s ure you ar e usin g the prop er types of paper. ( See Ab out paper on page 1- 10 .) Do n’t handl e the paper unt il the ink i s dry.
11 - 11 TROUBLE SHOOTI NG AND ROUTINE MAINTENANCE Phone Li ne or C onnections Diali ng does n ot work . (No di al tone) Check the MF C is plugged in. Ch eck for a dial tone.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 12 Handling Inco ming Calls MFC ‘Hears’ Voice as CNG Tone. If your MFC i s set to E asy Re ceive On, it is mor e sensitive to sounds. Your M FC may mis takenl y interpr et certain voices o r music o n the line as a c alling fax machine and res pond with fax recei ving ton es.
11 - 13 TROUBLE SHOOTI NG AND ROUTINE MAINTENANCE PhotoCa ptur e Center ™ Difficult ies (MFC- 5840C N only) Rem ovable D isk does n ot work properly . a) Have y ou instal led the W indows ® 2000 update ? If not, do th e fol lowing: 1. Disconne ct th e USB c able.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 14 Com patibilit y If y ou are h avin g di ff ic ul ty s endi ng or re cei vin g a f ax du e to poss ib le int erfe ren ce on the ph one lin e, we re com mend tha t yo u adj ust th e Equalization for compa tibility.
11 - 15 TROUBLE SHOOTI NG AND ROUTINE MAINTENANCE How to imp rove p rint qua lity Cle ani ng the prin t he ad To ensure goo d print quality, the MFC will regul arly clean the print head . Y ou c an star t th e clean ing p roce ss m a nual ly i f ne ed ed.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 16 Ch eckin g th e p rint qua lit y If fa de d or stre aked colo rs and te xt a ppe ar on your outp ut , some o f the no zzl es m ay be c lo gged . Y ou c an ch eck this by pri nt ing the Pri nt Qua li ty Ch ec k Sh ee t and l o okin g at the n oz zle c he ck p att ern .
11 - 17 TROUBLE SHOOTI NG AND ROUTINE MAINTENANCE 8 Press 2 ( No ) f or Bla ck o r three color s with a problem. Th e LC D s how s: Press 1 ( Ye s ). The MFC will start cleaning the print head. 9 Aft er cl ean i ng i s fi nis hed, pre ss Color St art .
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 18 Che cki ng the prin ting al ignm en t You s ho ul d rar ely ne ed to adju s t the prin t ing alig nme nt how ever , i f afte r tr anspo rting t he mach ine yo ur p ri nted text b ecom es blu rred or ima ge s bec om e fade d t hen ad j ust me nt may ne ed to b e mad e.
11 - 19 TROUBLE SHOOTI NG AND ROUTINE MAINTENANCE Check ing the ink vol ume You ca n che ck the in k that is left in th e cartri dge . 1 Press Ink . 2 Press ▲ or ▼ to select Ink Vo lu me . Press Men u/ Set . 3 Press ▲ or ▼ to sel ect th e col or y ou want to check.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 20 Pack ing a nd shi ppi ng the MFC When ev er y ou t ran spo rt t he MFC , us e the p ac king mat er ial s t hat came w ith y o ur MFC . If you d o n ot pa c k th e MFC pr ope rl y, you co ul d voi d y our wa rr ant y.
11 - 21 TROUBLE SHOOTI NG AND ROUTINE MAINTENANCE 3 Lift the scanner cove r to release the lock. Gently push the sc anne r co ver s u ppor t dow n an d cl ose the s cann er cov er. 4 Unplug the MFC from the telep hone wall jack and remove the tel eph on e lin e c ord f ro m MFC .
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 22 8 Pac k t he prin t ed mat eri al s in th e or igin al ca rton as sho wn be low . D o no t pac k th e use d ink car tr idg es in t he ca rt on. 9 C lose t he cart on . If you a re r etu rn ing yo ur ma chi ne t o Br othe r as pa rt of t he Exchange S ervice, pack on ly t he M FC.
11 - 23 TROUBLE SHOOTI NG AND ROUTINE MAINTENANCE Routine maintena nce C lea ning th e sca nn er Unp lug the M FC and li ft th e docum ent cover . Cl ean the sc ann er gl a ss wit h is opro py l a lcoho l on a s oft li nt -f ree clot h.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 24 Cl eani ng the MF C pr int er plat en ■ Be care fu l no t t o t ouch th e pa per feed st ar whe els or enco der film. ■ Be sure to unp lug the M FC fr om the AC pow er out let be fo re cle an ing the pri nter pl aten.
11 - 25 TROUBLE SHOOTI NG AND ROUTINE MAINTENANCE Repla cin g th e ink cart ridge s You r M FC i s equ ip ped wit h an ink dot c ou nter . T he i nk do t co un te r autom ati cally mo nito rs th e le vel o f ink in each of the fo ur ca rtrid ges.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 26 4 Remove t he cartridge covers. 5 Eac h c o lor has it s own c o rrec t po s iti on . K eep th e in k ca rt ri dge i n an u pri ght po s it ion wh en y ou i nse rt it int o slo t. Pres s dow n on th e ink car tr idg e un ti l th e ho ok s na ps ov er it.
11 - 27 TROUBLE SHOOTI NG AND ROUTINE MAINTENANCE 7 If y ou r epl ace d an i nk c artr i dge w hile Ne ar Em pt y was di spl aye d on t he LC D, th e LC D ma y ask y ou to ve rif y tha t it was a br an d new one. Exam p le: D id Yo u Ch ange Blck? 1 .
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 28 Caution ■ Do no t re mov e in k car tr idg es i f you do not ne ed to rep l ace the m. If you d o so, it may r educe t he ink qua ntity and t he MFC will not know the qua nti ty of i nk lef t in the cartr idg e.
A - 1 APPENDIX A A Setting up te lepho ne servic es Your MFC supports the Distinctive Ring and Caller ID subscriber tele phon e serv ice s th at s om e tel eph on e c omp ani es off er.
APPENDIX A A - 2 Wha t does B rot her’ s ‘Di stin ctiv e Ring ’ d o? The Bro ther M F C h as a Dis ti nct iv e R i ng fea tu re th at al lo ws yo u to use your MFC t o t ake ful l adv ant ag e of t he t el ephon e c om pany ’s Di stin cti ve Ri ng se r vice.
A - 3 APPENDIX A Befor e you choose th e ri ng pat tern t o reg ister You c an onl y r egis ter one Dis ti nctiv e Ri ng pa tter n with the M FC. Som e r in g pat t ern s ca nnot be reg ist ere d. The ring pa tte rns bel o w are su pp orte d by you r Bro t her M FC .
APPENDIX A A - 4 Reg iste ring the Dist incti ve Ri ng patte rn Very imp ortant ! Afte r you have se t t he Disti ncti ve Ring featu re to ON , the re ceive mo de is set to Manu al automatically. Un less you h ave a TAD or Voice Mail set up on the Distinctive Ring number, Manu al mode mean s you must a nswer a ll the ca lls yourself.
A - 5 APPENDIX A Caller ID Af te r a fe w ri ngs , th e LCD s ho ws the tel ep hon e num ber of yo ur c alle r ( and nam e, if av ai lab le). On ce you pi ck up the han dset , t he Ca lle r ID i nfor m ati on di sa ppe ar s fro m th e LCD , bu t the call in fo rma ti on rema ins stored in the Caller ID memory.
APPENDIX A A - 6 View ing Caller ID Lis t Ca ller ID me mory st ores i nform atio n fo r up to th irty ca lls . Whe n th e thirty-fir st call comes in, info r mation about the first call is er as ed. You can scro ll thr oug h Cal l er I D inf orm at ion to r evie w tho s e call s ma de to your MFC.
A - 7 APPENDIX A Advanc ed receiv ing o perati ons Opera t ion f rom ext ensi o n tel ephon es If you a ns wer a fa x ca ll on an e xt ens io n te le pho ne, or an ex ter nal telephone in th e EXT. jack of t he MFC , you can m ake your MFC ta ke the c al l by usi ng the F ax Re ceive Co de .
APPENDIX A A - 8 Usi ng a co rdle ss exter n al ha nd set If your cordless tele phone is connected to the E XT. jack o n the MFC and y o u typ ical l y car ry t he cord les s ha nd set else whe re, it is eas ie r t o answer calls during the Ring Delay.
A - 9 APPENDIX A Connec ting an external de vice to your MFC Conn ecti ng an ex ter nal tel ephon e You c an co nne ct a sepa rat e t el ephon e (or tel epho ne ans we rin g de vic e) dir ect ly to yo ur MF C as sho wn i n th e dia gr am be low . C onn ect the t ele phon e l i ne c ord to th e j ack la be led EXT .
APPENDIX A A - 10 Con nect i ng an ex ter na l tele pho ne ans wer i n g devi ce (T AD) Sequ ence You m ay choo se to co nn ect an a dd iti on al an sw eri ng devi ce . How ever , wh en y ou ha ve an ex tern al T AD on the sa me t ele phon e line as the MFC, the TAD answers all ca lls and t he MFC “listens” for fax ca llin g (CN G) tones .
A - 11 APPENDIX A When you are usi ng a TAD, the L CD s how s Te lepho ne . If You Do Not Su bscrib e to Distinctive Ring Service: You m us t pl ug y ou r TA D int o th e E XT. jack o f yo ur MFC . I f yo ur TAD is plug ged into a wal l jack, both you r MFC and the TA D will tr y to cont ro l th e ph on e lin e.
APPENDIX A A - 12 Co nn ect i ons The ext er nal TAD mu st b e plu gg ed into th e ba ck o f th e MF C, int o th e ja ck la be led EXT. Your MFC ca nno t wor k pro pe rly if you pl ug t he TAD into a wa l l jack (unless yo u are using Distinctive Ring).
A - 13 APPENDIX A Sp ecial lin e cons ide rati on s Roll over phone lin es A roll over ph one syste m is a g roup o f two o r more separ ate te lep ho ne line s tha t p ass inco mi ng ca ll s t o each othe r i f th ey ar e bus y.
APPENDIX A A - 14 Co nve rt ing te le ph on e wal l out l ets Th ere a re th ree ways to co nve rt to an RJ11 jack. The first two way s ma y requ i re a ss ista nc e fro m th e t ele ph one c omp an y. Yo u can change th e wall out l ets from one RJ1 4 jack to two RJ11 ja cks.
A - 15 APPENDIX A Installin g MFC, exter nal two -line TAD and two-line te le ph one When you are installing an extern al two-line telephone answering d evic e (TAD) an d a tw o- lin e t ele ph one, your MFC mu st b e is ola ted o n on e l ine at b oth th e wall j ack a nd a t th e T AD.
APPENDIX A A - 16 Mult i-l ine co nne ction s (P BX) Mo st of fi ces us e a cent ra l te le pho ne sy st em . Whi le it is ofte n relatively simple to conn ect th e MFC to a key syste m or a P BX (P r.
B - 1 APPENDIX B B On-scree n programmin g You r M FC i s desi gne d t o be easy t o use wi th LCD on -s cree n pr og ra mmin g us in g the na vi gati on k e ys. U ser -fr i endl y p rog ram mi ng he l ps y ou tak e fu ll adva nt age o f al l th e men u s el ect ion s yo ur MF C has to offe r.
APPENDIX B B - 2 Nav igation ke ys You c an acces s t he me nu m ode by pre s sing Menu/Set . When yo u en ter the me nu , th e LC D sc roll s. Press 1 fo r Gene ral Setu p men u — OR — Press 2 fo.
B - 3 APPENDIX B Main Menu Su b men u Menu Selections Opti ons Descri ptions Pa ge 1 . Gene ra l Setu p 1 . Mode T imer — 5 Mi ns 2 Mins 1 Min 30 Se cs 0 Sec Off Sets t he time to return to Fax m ode. 2-3 2 . Pape r Ty pe — Plai n Inkj et Glos sy Transp arency Sets t he type of paper in the pap er tray.
APPENDIX B B - 4 1 . Ge nera l Setu p (Contin ued) 5 . Au to Dayl ig ht — On Off Change s for Daylight Sav ing s Tim e automat ically. 2-6 6 . On /Off Sett in g — Fax Rece ive:O n Fax Receiv e:Off Customizes the O n/Of f key t o re cei ve faxes even i n OF F mode.
B - 5 APPENDIX B 2 . Fax (Conti nued) 2 . Setu p Se nd (In Fax mo de onl y) 1 . Con tr ast Auto Ligh t Dark Chan ges the lightn ess or dar kness of f axes you s end. 3-7 2 . Fa x Reso lut io n Stan da rd Fine S.Fi ne Phot o Sets t he default resoluti on for out going faxes.
APPENDIX B B - 6 2 . Fa x (Contin ued) 4 . Re port Sett in g 1 . T ransmi ssion On On+I mage Off Off+ Image Initial setu p for Transmi ssion Verification Report and Fax Jo urnal Report. 7-1 2 . Jour na l Peri od Every 7 Days Every 2 Days Every 24 Hours Every 12 Hours Every 6 Hours Every 50 Faxes Off 7-2 5 .
B - 7 APPENDIX B 3 . Copy 1 . Qu al it y Best Norm al Fast Sel ect s the Copy resoluti on for your type of document. 8-16 2 . Brig ht ness —- + - + - + - + - + Adj ust s the brig htness. 8-16 3 . Cont ra st —- + - + - + - + - + Adj ust s the con trast for c opies.
APPENDIX B B - 8 4 . Pho toCapt ure (MFC-584 0CN only) 1 . Pr int Qual it y — Norm al Phot o Selects the print quality . 9-9 2 . Paper & Size — Letter Glos sy 4 "x 6" Glo ssy 5 "x 7" Glo ssy A4 Gl os sy Letter Plain A4 Pl ai n Letter Inkj et A4 In kj et 4 "x 6" Ink jet Selects the paper and pri nt size.
B - 9 APPENDIX B 4 . P hotoCa pture (Conti nued) 6 . Crop ping — On Off Crops the imag e aroun d the margin to fit the p aper s ize or print si ze. Turn this featur e Off if you want to print w hole images or prev ent unwa nted croppi ng. 9-12 7 . Bord er less — On Off Expan ds the prin table area to fit the edges of t he paper 9-12 8 .
APPENDIX B B - 10 4 . LAN (MFC-544 0CN) 5 . LAN (MFC-584 0CN) (Contin ued) 1 . Se tup TCP/ IP (Conti nued) 5 . Host N ame BRN_ XXXXXX E nter the Hos t n ame. Se e Ne t w o r k Us er ’ s Gu i d e on t he CD - R OM 6 . WINS Conf ig Auto Stat ic You can choose t he WINS con figurat ion mode.
B - 11 APPENDIX B 0 . Init ia l Setu p 1 . Rece iv e Mode — Fax On ly Fax/ Te l External T AD Manu al You c an choos e the rec eive mode that best s uits your needs. 4-1 4-2 2 . Date /T ime — — Pu ts the date and time on the LCD and in head ings of f axes you s end.
APPENDIX B B - 12 Ente ring Text When yo u are set ting ce rtai n m enu se le ctio ns, suc h as t he S tat ion ID , yo u ma y ne ed to typ e t ext in to t he M FC. Mo s t num be r k eys ha ve thr ee or four lett ers print ed above th em. Th e ke ys fo r 0 , # and do not ha ve pr int ed let ters becau se they ar e used fo r spe cial chara cters.
B - 13 APPENDIX B Special charact ers an d symb ols Press , # or 0 , an d t hen pres s or to move th e curso r unde r the s pec i al ch ara cte r or s ymbo l yo u wa nt . Th en p ress Me nu/ Set to select it. Pr ess for (sp ac e) ! " # $ % & ’ ( ) + , - .
GLOSSARY G - 1 G ADF (automatic document feeder) Th e d ocume nt can be pl aced in th e ADF an d s can ne d on e page at a tim e au to mat ic al ly. Auto Reduction Reduces t he size of inc oming faxe s. Au toma t i c fa x tr ans mis si on S en din g a f ax wit ho ut pre ssi ng Hook or p ic king up t he h an dset of an ext ern al ph on e.
G - 2 GLOSSARY Coding method Me thod of cod ing the i nfor ma tion co ntaine d in th e docu men t. A ll fax machi nes mu st us e a m ini mum s tan dar d of Modified Huffman (MH).
GLOSSARY G - 3 Fax Journal Lis ts inf orma t ion abo ut th e la st 20 0 in c omin g an d outgoin g fa x es. TX means Transmit. RX means R ece ive. Fa x Re ceiv e Cod e Pre ss this code ( 5 1 ) wh en yo u ans wer a fa x ca ll on an exte nsion or e xte rna l ph on e.
G - 4 GLOSSARY Ov er seas Mo de Makes te mpor ary cha nges to the fax tones to acc ommo dat e no ise an d s tat ic on ov erse as ph one line s . Paging T hi s fe atur e en ab les you r M FC to ca ll y ou r pa ger whe n a f a x is received into its memory.
GLOSSARY G - 5 Scan to C ard (MFC- 584 0CN onl y) Y ou can s ca n a bl ack and w hi te or color document into a Media Card. Blac k and whit e images will be in TI FF or PDF fi le fo rma t a nd col or imag es ma y be i n P DF or JPE G f il e fo rm a t.
S - 1 SPECIFICATIONS S Product d escription Ge ner al Spe cif ication s Memor y Capa city 16 MB Automa tic Document Feeder (ADF) Up to 35 pages Temperat ure: 68°F - 86°F ( 2 0 °C - 30 °C) Humi dit.
SPECIFICATIONS S - 2 Dim ensions (MF C-5440CN) (MFC -5840 C N) Weight 1 7. 6 lb ( 8.0 kg) (MFC-5 440CN) 21.8 lb ( 9.9 kg ) (M FC-58 40CN) Noise Operating: 42.
S - 3 SPECIFICATIONS Print media Paper Input Paper Tr ay ■ Paper typ e: Plain pape r, inkjet paper ( coated paper ), gloss y paper* 2 , transpar encies * 1 * 2 and env elopes ■ Paper si ze: Letter, Le gal* 3 , Executive, A4, A5, A6, JIS_B5, envelo pes (comme rcial No.
SPECIFICATIONS S - 4 Copy Color /Black Colo r/Black Document Si ze ADF Width: 5.8" to 8.5" ADF Height : 5.8" to 14" Sc anner Glass Wi dth: 8.
S - 5 SPECIFICATIONS PhotoCapture Cent er (MFC-5840 CN only) Availa bl e Medi a Compa ctFla sh ® (Type Ι only) (Microdr ive ™ is not c ompatible) (Comp act I/O card such as Compac t LAN card and Compac t Modem car d a re not suppor ted.) SmartM edia ® (3 .
SPECIFICATIONS S - 6 Fax Co m pat ibil it y ITU-T Group 3 Cod ing System MH/MR /MMR/J PEG Mode m Speed Automa tic Fal lba ck 33600 bps Document Si ze ADF Width: 5.8" to 8.5" ADF Height : 5.8" to 14" Sc anner Glass Wi dth: 8.5 in. Sc anner Glass Height : 11.
S - 7 SPECIFICATIONS Scanner Me mo r y T r an s mi s si o n Up to 200* 1 /170* 2 pages (MFC -5440CN) Up to 480* 1 /400* 2 pages (MFC -5840CN) Out of Paper Receptio n Up to 200* 1 /170* 2 pages (MFC -5440CN) Up to 480* 1 /400* 2 pages (MFC -5840CN) *1 “Pages” refers to t he “Brothe r Standa rd Char t No.
SPECIFICATIONS S - 8 Printer Inter faces Pr in ter D r ive r Wi ndows ® 98/98SE/Me/2 000 Professi onal and XP driver s upporting Brothe r Native Compress ion mode and b i -directional capability Apple ® Maci ntosh ® Quic kDraw ® Driv er Fo r Mac OS ® 8.
S - 9 SPECIFICATIONS Computer requirements Minimum S ystem Requi rements Comp uter Platf orm & O perating System Ver si on Processor Minimum Sp eed Minimu m RAM Re co m me nded RA M Availab le Har.
SPECIFICATIONS S - 10 Consumab le it ems Ink The M FC uses indi vidual Black, Y ellow, Cyan a nd Mage nta ink cartridges t hat are separate from the print hea d a ssembly.
S - 11 SPECIFICATIONS Network (LAN) Optional External Wire less Print/Sc an Server (N C-22 00w) LAN You can con nect your MFC to a netw ork for Netwo rk Printing, Networ k Scanning and PC Fax Send. A l so in cluded i s Bro ther BRAdmin Profes sional Network Ma nagement software.
INDEX I - 1 In dex A Access codes, st oring and di alin g ...... ....... ........ ... ........ 5- 5 Ac cessor ies and sup plies ... ....i i AD F ( aut omat ic do cu me nt fee der ) ..... ....... .... ....... . 1 -7, 3-3 Answering machine ( TAD) ...A -10 conne ctin g .
I - 2 I NDEX D Date a nd T ime ...... ... ........ ... 2-1 D ela yed B atc h Tran smissi on .. .... ....... .... . 3-15 Dialin g a pa us e ...... .... ....... .... ....... 5-5 acces s codes a nd credit c ard num bers ...... .... ....... 5 -5 auto mati c fax r edial .
INDEX I - 3 fro m PC See Software User’s Guide on t he C D-ROM . .... ....... .. fro m sca nner g lass ........ 3-4 ma nual ..... ... ........ ... ........ 3-5 over seas .. ... ........ ... ...... 3 -13 Polling Transmit ..... .... .. 3-14 Real Time Trans mission .
I - 4 I NDEX N N etw orki ng pr int in g See Software User’s Guide on t he C D-ROM . ... ....... .... .. scanning See Software User’s Guide on t he C D-ROM . ... ....... .... .. O Options ke y (copyin g) Brig ht ness .. ........ ... ........ . 8-10 Pap er S ize .
INDEX I - 5 Grou p dia l chan gin g ..... .... ....... .... .... 5-2 setti ng up Gr oups for Broa dc asting . .... ....... .... 5- 3 Sear ch .... .... ....... .... ....... .... 3-2 Spee d- Dial chan gin g ..... .... ....... .... .... 5-2 setti ng up .
I - 6 I NDEX Troub lesho otin g ....... ........ . 11 -1 check i ng ink v olume .... 11-19 docu ment j am .... ....... .... . 1 1-5 error messages on LC D ... 11-1 if you a re ha ving dif f icul ty copyi ng ... .... ....... .... ... 11-12 incom ing calls .
REMOTE RETRIEVAL ACCESS CARD R - 1 Remo te Retrieval Ac cess c ard If you pl an to rec eive fax me ssages whil e awa y fro m yo ur M FC, carrying the Remote Re trieval Access Card printed below wi ll serve as a c onve nie nt remi nde r of t he r etri e val pr oc edur es .
R - 2 Press Menu/Set , 2 , 5 , 2 . fax number where you want your fax messages forwarded followed by . Program Fax Forwarding Number, press 4 . Enter the new Turn Fax Storage On , press 6 . R ETRIEVE A F AX Press 9 6 then to Retrieve all faxes , press 2 , then enter the number of remote fax machine followed by .
EQUIPMENT A TT A CHMENT LIMIT A TIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface.
These machines are made for use in the USA and Canada only . W e cannot recommend using them ov erseas because it may violate the T elecommunications Regulations of that country and the power requirements of your multi-function center ma y not be compatible with the power a vailab le in f oreign countries.
Un point important après l'achat de l'appareil (ou même avant l'achat) est de lire le manuel d'utilisation. Nous devons le faire pour quelques raisons simples:
Si vous n'avez pas encore acheté Brother 5840CN c'est un bon moment pour vous familiariser avec les données de base sur le produit. Consulter d'abord les pages initiales du manuel d'utilisation, que vous trouverez ci-dessus. Vous devriez y trouver les données techniques les plus importants du Brother 5840CN - de cette manière, vous pouvez vérifier si l'équipement répond à vos besoins. Explorant les pages suivantes du manuel d'utilisation Brother 5840CN, vous apprendrez toutes les caractéristiques du produit et des informations sur son fonctionnement. Les informations sur le Brother 5840CN va certainement vous aider à prendre une décision concernant l'achat.
Dans une situation où vous avez déjà le Brother 5840CN, mais vous avez pas encore lu le manuel d'utilisation, vous devez le faire pour les raisons décrites ci-dessus,. Vous saurez alors si vous avez correctement utilisé les fonctions disponibles, et si vous avez commis des erreurs qui peuvent réduire la durée de vie du Brother 5840CN.
Cependant, l'un des rôles les plus importants pour l'utilisateur joués par les manuels d'utilisateur est d'aider à résoudre les problèmes concernant le Brother 5840CN. Presque toujours, vous y trouverez Troubleshooting, soit les pannes et les défaillances les plus fréquentes de l'apparei Brother 5840CN ainsi que les instructions sur la façon de les résoudre. Même si vous ne parvenez pas à résoudre le problème, le manuel d‘utilisation va vous montrer le chemin d'une nouvelle procédure – le contact avec le centre de service à la clientèle ou le service le plus proche.
