Manuel d'utilisation / d'entretien du produit WC PE120 Series du fabricant Xerox
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User Guide.
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i About the User’s Guide This Laser MFP User’s Gu ide provides information y ou need for setting up your machine and install ing the supplied s oftware.
ii C ONTENTS Chapter 1: I NTRODUCTION Special Feature s ................. ................ ........................ .. 1.2 Unde rstanding Com ponen t Loca tions ..................... .......... 1.5 Front V iew .................... ....................
iii Chapter 3: P APER H AN DLI NG Selecting Print Ma terials ....... ................ ........................ .. 3.2 Pape r Type, In put Sou rces, and Cap acities .................. 3.2 Guide lines for Paper and Spe cial Mater ials ..................
iv Using Sp ecial Co py Fea tures ......................... .................. 5.9 Clone C opyi ng ....................... ................ ................ 5.10 Collation Copying .......................... ........................ 5.10 Auto Fit Co pying .
v Printing a P hone book List ..................... ........................ 7.27 Sendin g Broa dcas t Faxes ............................. ................ 7.28 Sendin g a Delay ed Fax ........................ ........................ 7.29 Sendin g a Prior ity Fax .
vi Chapter 10: U SING USB F LA SH D RIVE Abou t USB Flash Drives ....................... ................ ........ 10.2 Installing a U SB Fl ash Drive ................. ........................ 10.2 Scannin g to US B Flash D rive ........ ............
vii Printing a D ocum ent ............................ ................ .......... C.6 Canc eling a Print J ob .............. ........................ .......... C .7 Using Ad vance d Printing Features ......... ........................ .. C.7 Printing M ultiple P ages on One Sh eet of Pap er .
viii Important Precautions and Safety Information Safety Y our Xerox product and supplies have been designed a nd tested to meet strict safety requirements. These include Safety Agenc y approval, and compl iance to e stablished environmental sta ndards.
ix Unplug this product from the wall outlet before cleaning. Always use materials specifically designated for this produc t. Use of other materials may result in poor performance and could create a hazardou s situation. Do not use aerosol cleaners. F ollow the instructions in the User Guide for proper cleaning methods.
x Laser Safety Statement WARNING:Use of c ontrols or adjustm ents or perform ance of pr ocedure s other than th ose specified here in may result in hazardous r adiation exposur e.
xi If you are managing the disposal of your Xero x product, please note that t he product contains Lead, and other material s whose disposal may be regu lated due to environmental consider ations. The presence of Lead is fully consistent with global regulations app licable at the time th at the product was placed on the market.
xii Regulations - Europe Certification to 1999/5/EC Radio Equipment & Telecom municat ions Termin al Equipme nt Directive This X erox product has been self -certifi ed by X erox for pa n-European single terminal connection to the a nalogue public sw itched telephone networ k (PSTN) in accord ance with Directive 1999/5/EC.
xii i Regu lat ions - USA Fax Send Hea der Requirements The T elephone Consumer Protection Act of 1991 makes it unlawful for any per son to use a computer or other electronic devi ce, including F AX m.
xiv The T e lephone Compan y may mak e changes in it s facilities, equip ment, operati ons or procedures that could affect the oper ation of the equipment. If this happens the T e lephone Company will provide advance notice in order for you to make nece ssary modifications to maintain uninterrupted service.
xv Declara tion of Confo rmity (Europea n Countries) Approvals and Certi fications The CE marking ap plied to this product sym bolizes X erox Limited Declar ation of C onformit y wi th the follo wing .
xvi M EMO.
1 I NTRODUCTION Thank you f or purchasing this Xer ox multifun ctional product. Y our machine provides prin ting, copying, scanning, and fax ing functio ns! This chapter include s: • Special Featur .
Intro duc tion 1.2 Special Features Y our new machine is equipped with special features that improve the print quality . Y ou can: Print with excellent quality and speed • Y ou can print up to 1200 dpi [Best] . See page 4.8. • Y our machine prints A4-siz ed paper at up to 2 0 ppm and letter -sized paper at up to 22 ppm (pages per minute).
Introd ucti on 1.3 1 Expand the machine capacity • This machine has 32 MB of memory whic h can be expanded to 160 MB. • Y ou can install an optional 250-s heet tra y in your machine . This tr ay reduces how often you ha ve to add paper to the machine.
Intro duc tion 1.4 Use a USB f lash driv e If you have a USB flash drive, y ou can use it in various ways with your mac hin e. • Y ou can scan d ocum ents and sa ve them on th e USB flas h drive. • Y ou can di rect ly pr in t d ata sto red o n th e U SB f las h dr ive .
Introd ucti on 1.5 1 Understanding Com ponent Locations These are the main components of your machine: Front View Docum en t Guid es Document Inpu t T ray Docum ent C over Automatic Docume nt Feeder Toner Cart ridge Optional Paper Tray (Tray 2) The fi gure above shows an WorkCentre PE120i.
Intro duc tion 1.6 Rear V iew Control Board Cov er Parallel Conn ector USB Conne ctor Networ k Port (W orkCentre PE12 0i On ly) Tray 2 Ca ble Co nnec tor EXT Jack * The figure above shows an W orkCentre PE120i. * If your country has a different telephone connection system, this soc ket may be blocked.
Introd ucti on 1.7 1 Control Pa nel Functions WorkCentre PE120/120i 1 All ows yo u to st ore fre que ntly -dialed fax numbers and dial th em with the touch of a few buttons. Allow s y ou to sh ift t he o ne-to uch button s t o the nu mbe rs 21 th rough 40.
Intro duc tion 1.8 5 Confirms the selection on the display . Enter s Menu mode and scrolls throug h the menus a vai lable. Sends yo u back to the upper men u level. Stops an operation at any time . In Standby mode, clears/cancels the copy options, such as the darkness, th e document type se tting, the copy si ze, and the number o f copies.
2 G ETTING S TARTED This chapter gives you step -by-step ins truct ions fo r setting up y our machi ne. This chapter include s: • Setting Up Your Machine Unpacking Installing the T oner Cartridge Lo.
Gett ing St arte d 2.2 Setting Up Your Machine Unpacking 1 Remo ve the machine and al l accessories from the packing carton. Make sure that the machine has been packed with the foll ow ing item s: N OTES : • Th e appear ance of the power cord and the t elephone line cord may d iffer dep endin g on your c ount ry’s specif ica tion s.
Gett ing St arte d 2.3 2 2 Remo ve the packing ta pe from the front, back, a nd sides of the machine. 3 Gently pull the scan lock label until it comes awa y from the machine. Thi s will pull the sc anner locking switch into t he FORWARD (Unlocked) position automatically .
Gett ing St arte d 2.4 Selecting a Lo cation Select a level , stab le place w ith ad equate s pace for a ir circulation. Allow extra space for opening door s and trays. The area should be w ell-ventilated and away f rom direc t sunlig ht or sources of heat, cold, and humidity .
Gett ing St arte d 2.5 2 Installing the Toner Cartridge 1 Open the front door . 2 Remo ve the starter toner cartridge from its bag. Gently shak e t he c art rid ge 5 o r 6 tim es to di str ibu te th e to ner . Thoroughly shaking the ca rtridge will assure maximum copies per cartr idge.
Gett ing St arte d 2.6 3 Hold the toner cartridge by the handle. Slowly insert the cartridge into th e opening in the mac hine. T a bs on the sides of the cartridge and corr esponding grooves within the machine will guide the cartridge into the correct position until it locks into place completely .
Gett ing St arte d 2.7 2 Loading Pa per The paper tray can hold a maxim um of 250 sheets of 20 lb (75 g/ m 2 ) pl ain pape r . T o load a stack of Le tter-sized paper: 1 Pull open the paper tray and remov e it from the machine. N OTE : If yo u want to lo ad a d iffer ent s ized paper , you ne ed to adjust the paper guide s.
Gett ing St arte d 2.8 4 Pa y attention t o the paper limi t mark on bot h inside w alls of the tray . P aper overloadin g may cause paper jam s. 5 Insert and slide the pa per tray back into the machine. N OTE : Aft er you load pa per , you nee d to set up you r machin e for the paper t ype and size you lo aded.
Gett ing St arte d 2.9 2 Changing the Size of the Paper in the Paper Tray T o load longer sizes of paper , such as Legal-sized pa per , you need to adjust the paper guides to extend the paper tray . 1 After pressing and unlatching the guide lock, s lide the paper length guide out comple tely to extend the paper tray to its full length.
Gett ing St arte d 2.10 3 Squeeze the width guide, as shown and slide it to the stack of paper until it lightly touches the side of the stack. N OTES : • Do not push t he paper wid th guid e far eno ugh to cause the materials to warp. • If y ou do not adjust th e paper width gui de, it ma y cause paper jams.
Gett ing St arte d 2.11 2 Connecting Telephone Line Plug one end of the supplied telephone line cord into the LINE jack on the machine and the othe r end into the wall jack. If yo u wan t to u se you r ma chin e to r ece ive bo th faxes and voic e calls, you will need to connect a teleph one and/or answering machine to your machine.
Gett ing St arte d 2.12 Connecting a Printer Cable For Local Printing T o p rint from your computer in a local en vironment, you need to connect your machine to a computer with either a Universal Serial Bus (USB) cabl e or a parallel cable. N OTE : Y ou only ne ed to connec t one of the cab les me ntio ned above.
Gett ing St arte d 2.13 2 Using a Parallel Cab le N OTE : Conn ecting the machine to th e parall el port of the comput er requires a certif ied p arall el cable . Y ou need to buy an IEEE-1284 co mpliant parallel cable that is 3 m or less in l ength. 1 Make sure that both the machi ne and the computer ar e turned off .
Gett ing St arte d 2.14 For Network Printing (Wor kCentre P E120i on ly) Y ou can attach your machine to a network using an Ethernet cable (UTP cable with RJ.45 connector). The W orkCentre PE120 i has a built -in network interface card. 1 Make sure that both the machi ne and the computer ar e turned off .
Gett ing St arte d 2.15 2 2 Press the power switch to turn the machine on. “W arming Up Please W ait” app ears on the display indi cating that the machine is now on. T o view your display text in another language, see page 2.16 . C AUTIONS : • The fuser area i nside the rear door of your machine becomes very h ot w hen in use.
Gett ing St arte d 2.16 Setting Up the Machine System Changing the Display Language T o cha nge the language that displays on the control panel, follow these steps: 1 Pres s Menu until “Machine Setup” appears on the top line of the display . 2 When “L anguag e” appe ars on th e bottom line of the display , press Enter .
Gett ing St arte d 2.17 2 If there is a number alrea dy set, the number appea rs. 3 Enter your fax number using the number keypad. N OTE : If you make a mistake whil e enteri ng numbers, pres s the W butt on t o delete the last d igit. 4 Pres s Ent er when the number on the display is correct.
Gett ing St arte d 2.18 1 When you are prompted to enter a letter , locate the button la beled with the character you want. Press the button until the correct letter appear s on the display . F or example, to enter the letter O , press 6 , labeled with “MNO.
Gett ing St arte d 2.19 2 Keypa d Letter s and Numbers Changing Numbers o r Name s If you make a mista ke while entering a number or name, press the W button to delete the l ast digit or cha racter .
Gett ing St arte d 2.20 Setting the Time and Date The current time and date are shown on the display when your m a c h i n e i s o n a n d r e a d y t o w o r k .
Gett ing St arte d 2.21 2 5 Pres s Enter when the time and da te on the display is correct. When you enter a wrong number , the machine beeps and does not proceed to the next step.
Gett ing St arte d 2.22 If the optional T ra y 2 is instal led, “T ray1 Siz e” display s on the bottom line. 3 If ther is no optio nal T ray 2 ins talle d, press Enter . If the optional sec ond tray is installed, use the scroll button ( W or X ) to select the paper tray y ou want to use and press Enter .
Gett ing St arte d 2.23 2 Speaker, Ringer, Ke y Sound, and Alarm Sound 1 Pres s Menu until “Sound/V olume” a ppears on the top line of the display . 2 Press the scroll button ( W or X ) to scroll through the options. Press Enter when you see the desired sound option.
Gett ing St arte d 2.24 Setting the Dial Mode Y ou can se lect the type of the te lephone dial system where your ma chin e is con nec ted . N OTE : The Dial Mode sett ing may be unav ailabl e depending o n your co untry . 1 Pres s Menu until “F ax Setup” appears on the top line of the display .
Gett ing St arte d 2.25 2 N OTE : When PC -printing, you can also turn on or off th e toner save mode in printer propert ies. See page 4.8. Toll Save Mode Using the Toll Save button on the control panel, you can quickly set your machine to send the document(s) st ored in memory during a preset time slot, when the call charge is lower .
Gett ing St arte d 2.26 T o tur n the toll save mode off , press Toll Save agai n. The bu tton backligh t turns off and the mode is deactivated. N OTE : Once the t oll-saving time is se t, the Toll S ave button allow s you only to enabl e or di sable the tol l sa ve mod e.
Gett ing St arte d 2.27 2 Y ou can se t the length of time for which the scan lam p waits after a scan job is completed b efore it switches to the powe r save mode. 1 Pres s Menu until “Machine Setup” appears on top line of the display . 2 Press the scroll button ( W or X ) until “Scan PWR Save” appears on the bottom line.
Gett ing St arte d 2.28 Installing Xerox Drivers Y ou must install the print er driver us ing the supplied X erox driver CD after you ha ve set up your machine and connected it to your computer . Xerox D river CD contains: • PCL Printer dr iver - Use this driver to take full adva ntage of your printe r's features.
Gett ing St arte d 2.29 2 Instal ling Xerox dr ivers in W indow s Sys tem R equ ir ement s Before you begin, ensure that your system meets the minimum requirements. Installing Xero x Drivers in Microsoft Windows XP or Windows 2000 using the USB port 1 Plug the USB cab le into the PE120 and connect to your Per sonal Computer (PC).
Gett ing St arte d 2.30 3 The "F ound New Hardw are Wizard" will display . Confirm that the radio button "Install the software automatically" is chosen. Click Next . 4 The Wizard will begin to install the scan driver for the PE120.
Gett ing St arte d 2.31 2 9 When the "Completing the Found New Hardware Wizard" screen displays click Fini sh . The PCL print driver for the PE120 is now loaded. 10 From within Micr osoft Windows click Start and t hen Settings and then Printers and Faxes .
Gett ing St arte d 2.32 3 When the language selection window appear s, select the appropriate l anguage and the n click Cont inue . 4 Choose the components you want to install and then click Continue . 5 Click Continue . 6 Click Fini sh . The driv er installation is now complete.
Gett ing St arte d 2.33 2 2 Insert the X erox Drivers CD i nto the CD-ROM drive. 3 The "Add New Hardw are Wizard " will displa y . Click Next . 4 Confirm that the ra dio button "Search for the best driver for your devi ce" is chosen.
Gett ing St arte d 2.34 9 From within Micr osoft Windows click Start and t hen Settings and then Printers . Double-click the Add Printer ico n. 10 The Add Printer Wizard w ill begin. Click Next . Choose "Local Printer" and cl ick Next . 11 At the next screen click Have Disk , and browse t o your CD- ROM drive.
Gett ing St arte d 2.35 2 13 Click the port that the printer cable is attached to, in this case USB and click Next . 14 Y ou can type in a name for your new printer or accept the default then click Next . 15 Choose "Y es" to pr int a test page and click Finish .
Gett ing St arte d 2.36 Printer Driver Fe atures Y our pri nte r dr ive rs s uppo rt the f oll owi ng st an dard feat ures : • Paper sour ce select ion • Paper size, orient ation, and media type • number of c opies The following table lists a general overvi ew of features supported by your printer d rivers.
Gett ing St arte d 2.37 2 Using C ontrolCentre Using ControlCentre, you can create an d edit Phonebook ent ries fro m yo ur comp ute r an d set up p rin t a nd sc an syst em d ata options. Y ou can also configure the destination launches when you use the Scan-to.
Gett ing St arte d 2.38 3 From Programs , select Xerox WC PE120 Series and then ControlC entre . The ControlCentre window opens. 4 The ControlCentre window provides the following tabs: Scan Settings , Phonebook (only for the W orkCentre PE120/120i), Printer , an d Firmwa re Update .
Gett ing St arte d 2.39 2 The Phonebook Tab Click the Phoneboo k tab to create and edit Phonebook entries. When you click Group di al , the following window opens. Read s the Phonebook entries from the ma chin e to th e ControlCentre. Downloads the Phonebook entries from the Con tr olCe ntr e to th e mac hi ne.
Gett ing St arte d 2.40 The Pri nter Tab Click the Printer tab to configure print sy stem settings. The Fi rmwa re Updat e Tab Click the Firmwa re Update tab to update the firmware of your machine. This feature should be used by an authorized technician.
3 P APER H ANDL ING This chapter introdu ces you to the basic s of selecting print material s and loading them into y our machine. This chapter include s: • Selecting Print Materials • Loading Pap.
Paper Hand ling 3.2 Selecting Pri nt Materials Y ou can pr int on a variety of print materi als, such as p lain paper , envelopes, labels, tr ansparencies, and etc.. Always use print materials that mee t the guidelines for use with this machine. See “Paper Specifications” on pa ge E.
Pape r Ha ndling 3.3 3 Guidelines f or Pape r and Special Ma terials When selecting or loading paper , envelopes, or other special material, keep these guidelines in mind: • Alwa ys use pap er and other materials that conform with the spe cifi ca tion s lis ted und er “Pape r Spe cif ica tio ns” o n pa ge E .
Paper Hand ling 3.4 - T o avoid smudging caused by fingerprints, handle them carefully . - T o avoid fading, do not expose printed transparenci es to prolonged sunlight. •F o r l a b e l s : - V erify that their adhesive material can toler ate a fusing temperature of 200 o C (392 o F) for 0.
Pape r Ha ndling 3.5 3 The paper level indicator on the front of the paper tray shows the amount of paper cur rently left in the tray . When the tray is empty , the ind icator of the bar is co mpletely lowered. T o load pap er , p ull open the paper tray and l oad paper with the side to be printed on face dow n.
Paper Hand ling 3.6 In the By pass Tray The Bypass tray can hold several sizes and types of print material, such as transparenci es, postcards, note car ds, and envelopes.
Pape r Ha ndling 3.7 3 3 Load the print ma terial with the side t o be printed on facing up . F or envelopes, load them with the flap side dow n and with the stamp area on the top left side. N OTES : • If envelo pes jam while printin g, try red ucing the nu mber of envelopes in the Bypass tray .
Paper Hand ling 3.8 6 If you w ant the ma chine to stack the printed pa ges on the rear output slot, open the rear door to use the rear output slot. C AUTION : Make sure to open the rear output slot when yo u print on tr ansparencies . If not, they may tear whil e exiting t he machine.
Pape r Ha ndling 3.9 3 3 Squeeze the width guide and a djust it to the width of the print materi al without bendi ng it. 4 If you w ant the ma chine to stack the printed pa ges on the rear output slot, open the rear door to use the rear output slot. C AUTION : Make sure to open the rear output slot when yo u print on tr ansparencies .
Paper Hand ling 3.10 Selecting an Output Location The machine has two output locations: the rear output slot (face up) and the front output tray (face down). T o use the front output tray , make sure that the rear door is closed. T o us e the rear output slot, open the rear door .
Pape r Ha ndling 3.11 3 Printing to the Rear Output Slot (Face up) Using the rear output slot, paper comes out of the machine face up. Printing from th e Bypass t ray to the rear output sl ot provides a str aight pape r pat h .
Paper Hand ling 3.12 M EMO.
4 P RINTING T ASKS This chapter explains how to print your document s in Windows and h ow to us e the pr int settings . This chapter include s: • Printing a Document in Windows • Printer Setting s.
Printing Task s 4.2 Printing a D ocument in Windows The following procedure describes th e general steps required for printing from various Windows ap plications. The exact st eps for printing a doc ument may vary depending on the ap plication pro gr am yo u ar e usi ng.
Printing Task s 4.3 4 Canceling a Pri nt Job There are two ways to cancel a print job: T o sto p a print job from the control panel: Press the Stop/Clear button. Y our machine finishes printing the page that is moving through t he machine and deletes the rest of the p rint job.
Printing Task s 4.4 Printer Settings Y ou can use the Xerox WC PE120 Series printer properties window , which al lows you t o access all of th e printer options you need when using your machine. When the printer properties are displayed, you can review an d change whatev er settings are needed for your print job.
Printing Task s 4.5 4 Layout tab The Layout tab provides options to ad just how the docume nt appears on the pr inted page. The More Layout Op tions includes Multiple Pages pe r Side , Poster , Fit to Page , and Reduce/Enlar ge . See page 4.2 for more information on accessing printer pr operties.
Printing Task s 4.6 Paper Tab Use the following options for paper handling. See page 4.2 for mor e in for ma tion abo ut a cce ss ing p rint er p rop er tie s. Click the Paper tab to access many paper proper ties. Property De script ion Print Quantity Print Quantity allows you to choose the number of copie s to be printed.
Printing Task s 4.7 4 Type Make sure that Type is s et to Printer Defa ult . If y ou load a differ ent type of p rint material, select the corresponding paper type. F or more information about print materials, see Chapter 3 , P aper Handling. If yo u use cott on paper , set th e paper typ e to Thick for the be st pr inti ng.
Printing Task s 4.8 Image Options Tab Use the following opt ions to adjust the print quality for your specific printing need s. See page 4.2 for more information a bout accessing printer pr operties. Click the Image Option s tab to display the properti es shown below.
Printing Task s 4.9 4 Toner Save Mode Selec ting t his o ption exten ds t he life of yo ur toner cartridge and reduces your cost per page withou t a signif ican t reduct ion in th e print qua lity .
Printing Task s 4.10 Graphic Options (continued) Property Description 4 • Print Page as Bitmap : When this opti on is select ed, th e driver do wnload s any fonts as graphics. Wh en printing documents with high gr aphic content and re lativ ely few T rue T ype font s, printing performance (sp eed) may be enhanc ed in this s etting .
Printing Task s 4.11 4 Output Options Tab See pag e 4 .2 fo r mo re info rma tio n ab out acc es sing pr int er properties. Click the Output Options tab to access the following feat ures: Option Description Print Order Print Order : Y ou can set the sequ ence for the pages to print.
Printing Task s 4.12 Watermar k Tab See pag e 4 .2 fo r mo re info rma tio n ab out acc es sing pr int er properties. Click the Watermark tab t o create a background image of text to print on eac h page of y our doc ument. F or detail s abou t the Waterma rk op tion, s ee “U sing W at ermar ks” on page 4.
Printing Task s 4.13 4 About Tab Use the About tab to display the copyright notice a nd the version number of the driver . If you hav e an Internet browser , you can connect to t he Internet by c licking on anywhere on the screen. See page 4 .2 for more informatio n about accessing printer proper ties.
Printing Task s 4.14 3 Click Save . T o use a saved setting, select it from the Favori tes drop-down list. T o de let e a fa vorite se ttin g it em, sele ct it fro m th e lis t and cli ck Delete . Y ou can also restore the printer driver’s default settings by selecting Printer Default from the list.
Printing Task s 4.15 4 Printing Multiple Pages on One Sheet of Paper Y ou can sel ect the number of pages to print on a si ngle sheet of paper . T o print more than one pa ge per sheet, the pages ar e reduced in size and ar ranged in the order you specify .
Printing Task s 4.16 6 Click OK . 7 Click the Paper tab and select the pa per source, size, and typ e . 8 Click OK and print the document . Printing Posters Y ou can print a single-pa ge document onto 4, 9, or 16 sheets of paper , for the purpose of pasting the sheets together to form one poster-sized document.
Printing Task s 4.17 4 stretched to cover 4 physical pa ges. If you select Custom , you can manually set the scale rate of the imag e in the Scale Factor input box. Specify an overlap in millimeters or inches to make it easier to reconstruct the res ulting poster .
Printing Task s 4.18 Fitting Your Document to a Selected Paper Size Y ou can s cale your pr int job to any paper si ze regardless of the original document size. This can be useful when you w ant to check the fine details on a sm all document. 1 T o chang e the pri nt se ttin gs fro m you r soft ware appl icati on, access prin ter properties.
Printing Task s 4.19 4 Printin g a Reduced or Enlarged Document Y ou can chan ge the size of a pa ge’ s content to appea r larger or smaller on the prin ted page. 1 T o chang e the pri nt se ttin gs fro m you r soft ware appl icati on, access prin ter properties.
Printing Task s 4.20 Using Wa termarks The W ater mark opti on a llo ws you to p ri nt t ext o ver a n exi sti ng document. For example, you ma y want to have large gra y letters reading “DRAF T” or “CONFIDENT IAL ” pr inted diagona lly across the first page or all of the pages of a document.
Printing Task s 4.21 4 Creating a Watermark 1 T o chang e the pri nt se ttin gs fro m you r soft ware appl icati on, access prin ter properties. See pa ge 4.2. 2 Click the Watermark tab. 3 Select [No Watermark] on the Current Wate rmarks section. 4 Enter the text message you want to pr int in the Watermark Message box .
Printing Task s 4.22 Editing a Watermark 1 T o chang e the pri nt se ttin gs fro m you r soft ware appl icati on, access prin ter properties. See pa ge 4.2. 2 Click the Watermark tab. 3 Select the watermark you w ant to edit on the Current Watermarks section.
Printing Task s 4.23 4 About Sharing the Ma chine on a Network If you work in a networked environment, you can connect your machine to the networ k. Locally-Shared Machine Y ou can con nect the machine directl y to a selected computer , which is called the “host computer” on the network.
Printing Task s 4.24 Setting Up a L ocally-Sha red Machin e In Windows 98/Me Setting Up the Host Computer 1 Start Windows. 2 From th e Start menu, select Control Pan el from Settings an d dou ble -cl ick on the Network icon. 3 Check the File and Print Shar ing box , and cli ck OK .
Printing Task s 4.25 4 In Windows NT 4.0/2000/XP Setting Up the Host Computer 1 Start Windows. 2 F or Windows NT 4.0/20 00, from the Star t menu, select Settings and then Printers . F or Windows XP , from the Start menu, select Printers and Faxes . 3 Double-click y our machine icon.
Printing Task s 4.26 9 In the Enter a p ort name field, enter the shared name. 10 Click OK and click Clos e . 11 F or Windows NT 4. 0, click OK . F or Windows 20 00/XP , cl ick Apply and cli ck OK .
5 C OPYING This ch apter gives you step -by-step instructions for c opying docu men ts. This chapter in cludes: • Loading Pape r for Copy ing • Selecting the Paper Tray • Pre pari ng a Docume nt.
Copying 5.2 Loading Paper f or Copy ing The instructi ons for loading prin t materials are th e same whether you are printing, faxing, or copyi ng. For f urther details, see page 2. 7 for loading in the p aper tray and page 3.6 for loading in the Bypass tr ay .
Copy ing 5.3 5 Preparing a Doc ument Y ou can use the document glass or the Automatic Document Feeder (ADF) to loa d an original document for copying, scanning, and sending a fa x. Using the ADF , you can load up t o 50 do cuments ( 47~ 105 g/ m 2 , 12.
Copying 5.4 Making Copies on the Document Glass 1 Lift and open the document cover . 2 Place the doc ument face down on the document gl ass and align it with the registration guide at the top left corner of the glass. N OTE : Make sure that n o documents are in the ADF (Au tomatic Document Feeder).
Copy ing 5.5 5 4 Customize the copy sett ings including number of copies, copy size, da rkness, and origin al type, by using the control panel buttons.
Copying 5.6 2 Adjust the docum ent guides to the docume nt size. 3 Customize the copy sett ings including number of copies, copy size, da rkness, and origin al type, by using the control panel buttons. See “Setting Copy Options” on pa ge 5.7. T o clear the settings, use the Stop/Cl ear button.
Copy ing 5.7 5 Setting Copy Options The buttons on the control panel let you select all basic copy options: darkness, documen t type, copy size, and number of copies. Set the following options for t he current copy job before pressing Start to make copies.
Copying 5.8 Reduced/Enlarged Copy Using the Reduce /Enlarge button, you can reduce or enlarge the size of a copied image from 25% to 400% when you copy original documents from the document glass or from 25% to 100% from the ADF . Note that the zoom rate available is different dependin g on the document loading method .
Copy ing 5.9 5 Number of C opies Using the No. of Cop ies button, you can select the number of copies from 1 to 99. 1 Press No. of Copies . 2 Press the s croll button ( W or X ) until the number you want appear s on the display . Pressing and holding the b utton allows you to quickly scroll to the number you want.
Copying 5.10 Clone Copying This special copy feature ca n be applied only when you p lace a document on the docu ment glass. If a document is detecte d in the ADF , Clone copying feat ure does not work. 1 Place the docum ent to be copied on the do cument glass, and close the cover .
Copy ing 5.11 5 Auto Fit Copying This special copy feature ca n be applied only when you p lace a document on the docu ment glass. If a document is detecte d in the ADF , Auto Fit copying does not work. 1 Place the docum ent to be copied on the do cument glass, and close the cover .
Copying 5.12 3 Press More Feature s or the scroll button ( W or X ) until “2 side s i n 1pg ” di spl ay s on the bott om l ine . 4 Press Enter to m ake your sele cti on. 5 If necessary , custom ize the copy settings, includin g number of copies, dark ness, and original type, by using the control panel buttons.
Copy ing 5.13 5 Poster Copying This special copy feature ca n be applied only when you p lace a document on the docu ment glass. If a document is detecte d in the ADF , the Poster copying feature does not work. 1 Place the docum ent to be copied on the do cument glass and c los e th e co ve r .
Copying 5.14 Changing the Default Settings The copy options, inclu ding darkness, origi nal type, copy size, and number of copies, can be set to the most frequently used modes. When you copy a docu ment, the default se ttings are used unless they are changed by using the corresponding buttons on the control panel.
Copy ing 5.15 5 Setting the Time O ut Option Y ou can se t the time the machine waits befor e it restores the default copy settings, if you do not start copying after changing them on the control panel. 1 Press Menu on the control panel until “Copy Setup” appears on the top line of the display .
Copying 5.16 M EMO.
6 S CANNING Scanning with your machine lets you turn pictures and text into digital files on your computer . Then you can fax or E-mail the files , display them on y our web site, or us e them to create projects that you can print usin g the WIA dri ve r .
Sca nning 6.2 Scanning Basics Y our X erox WC PE120 Series offers three wa ys to scan. These are: • From the control panel on your machine to an application: Use the Scan-to.
Scanning 6.3 6 Scanning From the Control Panel to an Applicati on 1 Make sure that your machine and computer are turned on and properly connected to eac h other . 2 Load the document(s) face up into the ADF . OR Place a single docum ent face down on the docum ent glass.
Sca nning 6.4 Scanning Using the WIA Driver Y our machine al so supports the Windows Ima ge Acquisition (WIA) driver for scanning images. WIA is one of the standard components provided by Microsoft Windows XP and works with digita l cameras and sc anners.
Scanning 6.5 6 5 Cli ck Next . 6 Enter a pict ure na me, and selec t a fi le for mat and destinat ion to save the picture. 7 Foll ow the on-screen instructions to edit the p icture after it is copied to your computer . N OTE : If you want to cancel the scan job, press t he Stop /Cl ear butt on on the co ntrol panel.
Sca nning 6.6 M EMO.
7 F AXING This chapter gives you infor mation about using your machine as a fax machine. This chapter include s: • Setting Up the Fax System •S e n d i n g a F a x • Rec eiving a Fax • Automat.
Faxing 7.2 Setting Up the Fax System Changing the Fax Setup options 1 Press Menu until “F ax Setup” appears on the top line of the display . The first av ailable menu item, “R eceive Mode, ” displays on the bottom line. 2 Press the scroll button ( W or X ) until you see the desired menu item on the bottom line and pr ess Enter .
Faxing 7.3 7 Availabl e Fax Setup Options Option Descript ion Re c ei v e M od e Y ou can se lect the default fax re ceiving mode. •I n Tel mod e, you can re ceive a f ax by picki ng up the han dset of the exte nsi on phone and then press ing the remote receiv e code (see page 7.
Faxing 7.4 MSG Confirm Y ou can se t your machine to print a re port showing whether a transmission was successful, ho w many pages were sent, and more. The a v ailable opt ions are On , Off , and On-Err , which prints only wh en a tr an smissi on is not successful.
Faxing 7.5 7 DRPD Mode Y ou can receive a call u sing the Distinctive Ring Pattern Detect ion (DRPD) fe ature, whi ch enables a user to use a single telephone line to answer sever al dif ferent t elephon e numbers. In this menu, you can set t he machine to recogni ze which ri ng pat terns to answer .
Faxing 7.6 Sending a Fax Loading a Document Y ou can use the Automatic Document F eeder (ADF) or the document glass to load an original document for faxing. Using the ADF , you can load up to 50 sheets of 75 g/m 2 (20 lb) paper at a time . Y ou can, of cou rse, pl ace only one sheet at a ti me on the document gl ass.
Faxing 7.7 7 2 Adjust the document guide on the ADF to match the w idth of the document. N OTE : Dust on the A DF glass may cause black lines on the prin tout. Keep it always clean . To fax a document from the document glass: 1 Lift and open the document cover .
Faxing 7.8 2 Place the document face down on the document glass and align it with the registration guide at the top left corner of the glass. N OTE : Make sure that no other do cuments are in t he ADF (Automatic Docume nt Feeder). If a do cument is det ected in the ADF , the machine giv es it priority over th e document on t he document glass.
Faxing 7.9 7 Selecting the Paper Tray After loading the pr int material for fax output, you have to select the paper tray y ou will use for the fax job. 1 Press Menu on the control panel. The first av ailable menu item, “Paper Setting, ” appea rs on the top line of the display .
Faxing 7.10 2 By pressing Resolution or the scroll button ( W or X ), you can choose from Standard, Fine, Super Fi ne, Photo F a x, and Color F ax. 3 When the mode you want to use displays, press Enter to make your sel ecti on.
Faxing 7.11 7 Sending a Fax Automatically 1 Load the document(s) face up into the ADF . OR Place a single docume nt face down on the d ocument glass. F or detai ls about loading a docum ent, see pa ge 7.6. 2 Adjust the d ocument r esolution to suit your fax needs (see page 7.
Faxing 7.12 Sending a Fax Manually 1 Load the document(s) face up into the ADF . OR Place a single docume nt face down on the d ocument glass. F or detai ls about loading a docum ent, see pa ge 7.6. 2 Adjust the d ocument r esolution to suit your fax needs (see page 7.
Faxing 7.13 7 Confirming Transmission When the last page of your document has been sent successfully , the machine beeps and returns to Stan dby mode . When something goes wrong while send ing your fax, an error message a ppears on the display . For a list of error messa ges and their meanin gs, see pag e 9.
Faxing 7.14 Receiving a Fax About Receiving Mod es •I n Fax mode, the machine answers an incoming fax call and immediately goes into the fax reception mode. •I n Tel mode, you can receive a fax by pressing Manual Dial (you can hear a fax t one from the sending ma chine) and then pressing Start on the control panel of your machine.
Faxing 7.15 7 Loading Paper for Rec eiving Faxes The instructions for load ing paper in the paper tra y are the same whether you are printing, faxing, or copying, except that faxes can only be printed on Letter-, A4-, or Legal-si zed paper . F or details about loading paper and s etting the paper si ze in the tray , see page 2.
Faxing 7.16 Receiving Automaticall y in Ans/Fax Mode T o use this m ode, you must a ttach an answ ering machine to the EXT jack on the back of your machine. See page 2.11. If the caller leaves a message, t he answering machine stores the message as it w ould normally .
Faxing 7.17 7 Receiving Faxes Using the DRPD Mode “Distinctive Ring” is a telephone company service which enables a us er to use a sin gle telep ho ne li ne to ans wer s eve ral dif fer ent telephone numbers.
Faxing 7.18 5 When your machine begins to ring, do not answer the call. The machine requires severa l rings to learn the pattern. When the machine completes l earning, the LCD displays “End DRPD [Setup]” . If the DRPD setup fails, “DRPD Ring Error ” appears.
Faxing 7.19 7 Automa tic Dialing One-touch Dialing The 20 one-touch buttons on the control panel lets you store frequently-used fax numbers and dial a number automatically with the touc h of a bu tton . Using the 21 - 40 button, you can store up to 40 fax numbers on the one-touch buttons.
Faxing 7.20 4 Press Enter when the name a ppears correctly or with out entering a name. 5 T o stor e more numbers, press a one-touch button and re pea t step s 2 thr ough 4. OR T o re turn to Standby mode, press Stop/Clear . Sendin g a Fax using a One -touch Numbe r 1 Load the document(s) face up into the ADF .
Faxing 7.21 7 Speed Dialing Y ou can store up to 200 frequently dialed numbers in one, two, or three-digit speed di al locations (0-199). Storing a N umber for Speed Dia ling 1 Press Phone Bo ok on the control panel. 2 Press Phone Bo ok or the scroll button ( W or X ) to display “Store&Edit” on the bottom line of the display .
Faxing 7.22 Sending a Fax using a Speed Dial Number 1 F eed the document(s) face up into the ADF . Or Place a single docume nt face down on the d ocument glass. F or detai ls about loading a docum ent, see pa ge 7.6. 2 Adjust the d ocument r esolution to suit your fax needs (see page 7.
Faxing 7.23 7 Group Diali ng If you frequently send the same document to several destinations, you can create a group of these desti nations and set them under a group dial location. This enables you to use a group dial number setting to s end the sa me documen t to all the destinations in the group .
Faxing 7.24 10 T o assign a name to the group, enter the name you want. F or details about ent ering characters, see page 2.17. OR If you do not want to assign a name, skip this step. 11 Press Enter when the name a ppears correctly or with out entering a name.
Faxing 7.25 7 7 Press Enter . 8 When you enter the specific number in the group , the display shows “Delete?. ” When you enter a new number , the display shows “Add?. ” 9 Press Enter to add or delete the number . 10 T o chan ge the group nam e, press Exit .
Faxing 7.26 Searching fo r a N umber in Memory There are two ways to search for a number in the machine’ s memory . Y ou can either scan from A to Z sequentially , or you can sear ch using t he first letter of the name a ssociated with the number . Searching Sequentially through the Memory 1 Press Phone Bo ok .
Faxing 7.27 7 Printing a P honebook Li st Y ou can check your automatic dial setting by printing a Phonebook list. 1 Press Phone Bo ok . 2 Press Phone Bo ok or the scroll button ( W or X ) until “Print” appea rs on the bottom line and press Enter .
Faxing 7.28 Other Ways to Fax Sending Broadcast Faxes Using the Broadc ast button on the control panel, you can use the broadcast fax feature, which allows you to send a document to multiple locations. Documents are aut omatically stored in memory and se nt to a remote stati on.
Faxing 7.29 7 7 When you finish entering fax numbers, press 2 to select “No” at the Another No. prompt. The document is scanned into memory before tra nsmission. The display shows memory capacity and the numbe r of pages being stored in memory . F or a docum ent placed on the docu ment glass, the display asks if you w ant to load another page.
Faxing 7.30 6 Press Enter to confirm the number on the display . The display asks you to enter another f ax number to which to send the document. N OTE : The Another No. prompt does not appear if you have added number s for anothe r broadc ast or del ay fax job .
Faxing 7.31 7 14 The machine returns to Sta ndby mode. The displ ay reminds you that you are in Stan dby mode and that a de layed fax is set. N OTE : If you want to cancel t he delayed transmission, see “Canceling a Scheduled F ax” on page 7.
Faxing 7.32 6 Press Enter to confirm the number . The display asks y ou to enter a name. 7 T o ass ign a name to the transmission, en ter the name you want. F or details about entering characters, see page 2.17. If you do not want to assign a name, skip this step.
Faxing 7.33 7 Adding Documents To a Scheduled Fax Y ou can add doc uments to a delayed transmission previ ously reserved in y our machine’ s memory . 1 Load the document(s) face up into the ADF . OR Place a single docume nt face down on the d ocument glass.
Faxing 7.34 Canceling a Scheduled Fax 1 Press Menu until “Fax F eature” appears o n the top li ne of the display . 2 Press the scroll button ( W or X ) to display “Cancel Job” on the bottom line and p ress Enter . The display shows the last job reserved in mem ory .
Faxing 7.35 7 Additional Features Using S ecure Receiving M ode Y ou may need to prevent your receiv ed faxes from being accessed by unauth orized people. Y ou ca n turn on Secure Re ceiving mode to restrict printing of received faxes when the machine is una ttended.
Faxing 7.36 T o pr int received docum ents: 1 Access the Secure Receive menu by following steps 1 a nd 2 on page 7.35. 2 Press the scroll button ( W or X ) to display “Print” on the bottom line and press Enter . 3 Enter the four-digit passcode and press Enter .
Faxing 7.37 7 Received F ax Report This report shows information on the faxes y ou have recently received. System Dat a List This list shows the status of the user-selectable copy or fax options. Y ou may print this list to confirm your changes after changing any settings.
Faxing 7.38 Printing a Report 1 Press Menu until “R eport” appears on the top line of the display . 2 Press the scroll button ( W or X ) to display the report or list you want to print on the bottom line.
Faxing 7.39 7 5 Y ou can e xi t fro m Set up mode a t an y ti me by pr essi ng Stop/Clear . Advanced Fax Settin g Options Option De scri ption Send Forward Y ou ca n set the machi ne to send a copy of all outgoing faxes to a specif ied dest inati on, i n add ition to t he fax numbe rs yo u entered .
Faxing 7.40 Secure Receive Y ou ca n keep your received faxes from being accessed by unau thor ized p eople . F or further details abou t setting this mode , see page 7.35. Prefix Dial Y o u can set a prefi x dial numbe r of up to fi ve digi ts. This number dials before an y automatic dial number is started.
8 M AINTENANCE This chapter p rovides informa tion for mainta ining your machine and the toner ca rtridge. This chapter in cludes: • Clearing the Memory • Cleaning Your Machine • Maintai ning th.
Maintenance 8.2 Clearing the Memory Y ou can se lectively clear information stored in your machine’s memory . C AUTION : Before clearing the memory , make sure that all fax jobs hav e been complete d. 1 Press Menu on the control panel until “Maintenance” appears on the top line of the display .
Maintenance 8.3 8 Cleaning Your Machine T o maintain print qualit y , follow the cleaning p rocedures below each time the toner ca rtridge is replaced or if print qua lity problems occur .
Maintenance 8.4 C AUTIONS : • T o preven t damage to the t oner cartridg e, do not expose it to light for more t han a few mi nutes. Cov er it w ith a pi ece of paper , if necessa ry . • Do not touch the gree n undersi de of the toner car tridge. Use the hand le on the cartrid ge t o avoid t ouchi ng thi s a rea.
Maintenance 8.5 8 Cleaning the Sc an Unit K eeping the scan unit clean helps ens ure the best possible copies. W e suggest that you clean the scan unit at the start of each day and during the day , as needed. 1 Slightly dampen a soft lint- free cloth or paper towel w ith water .
Maintenance 8.6 Maintaining the Toner C artridge Tone r cartridge st orage T o ge t the most from the toner cartridge, keep the following guidelines in mi nd: • Do not remo ve the toner cartridge from i ts package until ready for use. • Do not refi ll the toner cart ridge.
Maintenance 8.7 8 Re dist ribu tin g Ton er When the toner cartridge is near the end of its life, white streaks or li ght pri nti ng oc cur s. Th e LC D di spl ays the warn in g mes sag e, “T oner Low. ” Y ou can tempor arily reestabl ish print qual ity by redistributing t he remaining toner in the c artridge.
Maintenance 8.8 Replacing the To ner Cartridge When the display on the contr ol panel shows the warning message, “[T oner Empty], ” the machi ne stops printing. At this stage, the toner cartridge needs to be replace d. 1 Open the front door . 2 Lightly pushing the used cartridge down, pull it out.
Maintenance 8.9 8 N OTE : If toner get s on your clothi ng, wipe it off with a dry cloth and was h clo thing in cold wat er . Ho t water se ts tone r into fabri c. C AUTION : Do not to uch the green unde rside of th e toner cartridge. Use the handle on t he cartridge to avoid t ouching this area.
Maintenance 8.10 Setting the Notify To ner Option If you set the Notify T oner menu option to “On, ” your machine automatical ly sends a fax t o your service comp any or the deal er to notify th em that your m achine requir es a new toner cartri dge when the toner cartridge needs to be replaced.
Maintenance 8.11 8 Y ou can set your machine to clean the OPC drum automat ically every 500 print pages. Y ou should use this feature if you use inferior quality paper , because su ch paper may lowe r print quality . 1 Press Menu on the control panel until “Maintenance” appears on the top line of the display .
Maintenance 8.12 Consumables and Replacement Parts From time to tim e, you needs to replace the toner cartridge, roller , and fuser unit to maintain top performance and to avoid print quality problems and p aper feed problems resulting from worn part s.
Maintenance 8.13 8 Replacing the ADF Rubber Pad Y ou can purchase an ADF rubber pad from your Xerox dealer or the retailer where you bought your machine. 1 Open the ADF cover . 2 Rotate the bushing on the right end of the ADF roller tow ard the A DF( c ) and remove the rol ler from the slo t( d ).
Maintenance 8.14 3 Remov e the ADF rubber pa d from the ADF , a s shown. 4 Insert a new ADF rubber pad into place. 5 Align the left end of the ADF r oller with t he slot and push the right end of the ADF roller into the right slot ( c ). Rotate the bushing on the right end of the roller toward the document in put tray ( d ).
9 T ROUBLESHOOTING This chapte r gives hel pful information for what to do if you encounter an error . This chapter in cludes: • Clearing Document Jams • Clearing Paper Jams • Clearing L CD Erro.
Trouble shooting 9.2 Clearing Document Jams When a document jams while passing through the ADF (Automatic Document Feeder), “Document Jam” appe ars on the display . Input Misfeed 1 R emove an y remaini ng page(s) from the ADF . 2 Open the ADF cover .
Troubles hootin g 9.3 9 4 Align the left end of the ADF r oller with t he slot and push the right end of the ADF roller into the right slot ( c ). Rotate the bushing on the right end of the roller toward the document in put tray ( d ). 5 Close the ADF cover .
Trouble shooting 9.4 Roller Misfe ed 1 R emove an y remaini ng page(s) from the ADF . 2 Open the document cover . 3 T urn the release knob so that you can easily seize the misfed page, and remove the page from the roller or the feed area by carefully p ulling it to the rig ht using both hands.
Troubles hootin g 9.5 9 Clearing Paper J ams When a paper jam occurs, “Paper Jam” appears on the display . Refer to the table below to locate an d clear the paper jam. T o avoid tearing the paper , pull out the ja mmed paper gentl y and slowly . Follow the instructions in the following sections to clear the jam.
Trouble shooting 9.6 3 Remove the jammed pap er by gently pul ling it straight out. If there is any resistance and the paper does not move when you pull, or if you cannot see the paper in this area, check the fuser area around the toner cartridge. See pag e 9.
Troubles hootin g 9.7 9 In Opt ional Tray 2 1 Pull the optional T ra y 2 open. 2 R emove the jammed pape r from the machine. If there is any resistance and the paper does not move when you pull, or if you cannot see the paper in this area, go to step 3.
Trouble shooting 9.8 In the Fuser Area or Around the Ton er Cartridge N OTE : The fuser area is h ot. T ake care w hen removing paper from the machine. 1 Remov e paper from back by openi ng the back door cover and pulling it out of the fuser . 2 Open the front door and pull the toner cartrid ge out, lightly pushing it down.
Troubles hootin g 9.9 9 4 Replace the toner cartridge a nd close the front door . Printing autom atically res umes. In the Paper Exit Area 1 Open an d close the front door . T he jammed pa per automatically exits the mach ine. If the paper does not exit, continue to step 2 .
Trouble shooting 9.10 3 If there is any resistance and the paper does not move when you pull, or if you cannot see the paper in the front output tray , open the rear door . 4 Remove the jammed pap er by gently pul ling it straight out. 5 Close the rear door .
Troubles hootin g 9.11 9 In the Bypass Tray “Bypass Jam” appears on the displ ay when you try to print using the Byp ass tray and the machi ne does not detect paper . This may be a lack of paper or improper paper loadi ng. If the paper is not feeding prope rly , pull the paper out of the machine.
Trouble shooting 9.12 Tips for A voidin g Pa per Jams By selecting th e correct paper type s, most paper jams ca n be avoided. When a paper jam occurs, follow the steps outlined in “C lear ing Paper Jams ” o n pag e 9 .5. • F ollow the procedure s in “Loading Paper” on page 2.
Troubles hootin g 9.13 9 Clearing LCD Error Messages Displ ay Meaning Suggested solutions Bypass Jam A paper jam has occurred in the Bypass tr ay . Or , the machine detects improp er feedin g from the Bypass tra y . Clear the jam. See pag e 9.11. Or , load pape r in the By pass tr ay correctly .
Trouble shooting 9.14 Group Not Avail a bl e Y ou have tri ed to select a grou p loca tion number wher e only a si ngle location number can be used, su ch as when adding locations for a broadcast o perati on. Use a speed dial numbe r or dial a number manuall y using th e number keypad.
Troubles hootin g 9.15 9 Memory Dial Full Y ou have tried to add a fax job to the memory when 15 fax job s have already been sav ed and the memory fo r saving memory transmission is full . W ait un til some o f the job i n memory are se nt. Or delete lo w priority dela yed jobs.
Trouble shooting 9.16 [Paper Jam 2] Check Insid e P aper has jammed in the paper exit area. Clear the jam. See pag e 9.9. [Po wer F ailure] P ower has turned o ff then on and the machine’s mem ory has not be en sa ve d. The job whi ch yo u were tryi ng to do before t he power f ailure must be compl etely re-done.
Troubles hootin g 9.17 9 Solving Other P roblems The following chart lists some con ditions that may occur and the recommended solutions. Follow the suggested solutions until the pr oblem is corrected. If the problem persists, please cal l for service.
Trouble shooting 9.18 Printing Problem s Envelopes skew or fail to feed correctly . Ensur e th at th e pa per guide s are ag ainst both si des o f th e envelope s. Condition Possible cause Suggested solutions The machine does not pri nt. The machine is not rece iving po wer .
Troubles hootin g 9.19 9 The machine selects print materials f rom the wr ong paper source. The paper so urce sele ctio n in the pr inte r propertie s may be incorrect. F or many software applications, the paper source selection is found under the Paper tab with in the print er properties.
Trouble shooting 9.20 Pages pr int , but are blank. The toner cartridge is defec tive o r out of tone r . R edistribute t he toner , if ne cessary . See page 8. 7. If necessary , replace the toner cartridge. The file m ay have blank page s. Check the f ile to en sure t hat it does not contain blank pages.
Troubles hootin g 9.21 9 Printing Quality P roblems If the inside of the machine is dirty or paper has been loaded improperly , you ma y notice a reduction i n print quality .
Trouble shooting 9.22 Vertical lines If black vertical streaks appear on the page : • T he drum in side the to ner cartrid ge has probab ly been scratched. R emove the toner cartridge and inst all a new one. S ee “R eplacing the T one r Cartridg e” on page 8.
Troubles hootin g 9.23 9 Vertica l repetitive defects If marks re peatedly appear on th e printed side of the pag e at even int ervals: • The ton er cartridge ma y be damage d.
Trouble shooting 9.24 Page skew • Ensu re tha t the pap er is loa ded pr operl y . • C heck the pape r type and qu ality . See “P aper Spe cifica tions ” on page E.6. • Ensure that the pape r or other material is loade d correctly and the guid es a re n ot to o tigh t or too loo se aga inst the paper stack.
Troubles hootin g 9.25 9 Loose tone r • Clea n the in side of the mach ine. S ee “Cle aning the Ins ide” on p age 8.3. • C heck the pape r type and qu ality . See “P aper Spe cifica tions ” on page E.6. • Remove the tone r car trid ge an d in stal l a n ew on e.
Trouble shooting 9.26 Copying Problems Condition Sugg ested soluti ons Copies are too ligh t or too dark. Use th e Lighten /Darken button to darken or lighte n the bac kgroun d of the c opies .
Troubles hootin g 9.27 9 Scanning Pro blems Con dit ion Suggested solutions The s canner does no t work but the cop y func tion is ok. • Make su re that you place the document to be scanned face down on t he document glass, or face up in t he Automatic Document Feeder .
Trouble shooting 9.28 Fax Problems Message appears on your computer screen: • “Device can't be set t o the H/W mode yo u want. ” • “Por t is bein g used by anothe r progr am. ” •“ P o r t i s D i s a b l e d . • “Scanne r is busy receiving or printing data.
Troubles hootin g 9.29 9 The machin e does no t send. • Mak e sure that the document is loaded in th e ADF or on the document glass. • “Sending” should show up on the display . • Check the fax machine you are sending to , to see if it can receive your fax .
Trouble shooting 9.30 Commo n Lin ux Pro ble ms Problem Possible Ca use and S olution The m ach ine does n’ t print • Check if the prin ter dri ver is in stalle d in your syst em. Open MFP configurator and switch to the Pri nters tab in Printers confi guratio n win dow to look at t he lis t of availabl e prin ters.
Troubles hootin g 9.31 9 The ma chin e does not appear on the scanners list (continued) • Ch eck if the MFP por t is not bu sy . Sin ce func tiona l components of MFP (p rinter and scanner) share the same I/O interface (MFP port), the situation of si multaneous access of different “consumer” application t o the same MFP port is possible.
Trouble shooting 9.32 I can’ t pri nt whe n I insta lled both L inu x Print Package (LPP) and MFP driver on the same machine simu lta neou sly . • Since bo th Linux P rinter Pa ckage and MFP driv .
Troubles hootin g 9.33 9 Troubleshooting PS Erro rs (WorkCentre PE120i On ly) The following situations are P S language specifi c and may oc cur when sever a l printe r languages are being used.
Trouble shooting 9.34 Commo n Maci ntosh Proble ms (WorkCent re PE120i Only) Problem s in the Ch ooser Printin g Error s Problem Possible Cause an d Solution The print er driver icon does not appe ar in Choose r . Software is not installed correctly .
10 U SING USB F LASH D RIVE This chapter explains h ow to use a USB flash driv e with your mac hine. This chapter include s: • About USB Flash Drives • Installing a USB Flash Drive • Scanning to.
Using USB Flash Drive 10.2 About USB Flash D rives USB flash drives are a vailable with various memory capacities to give you enough room to store documents, presentations, downloaded music and videos, high resolution photographs, or whatever other files you want t o take with you.
Using USB Flash Drive 10.3 10 T o install a USB flash driv e, insert i t into the USB port in the front of your machine. Once you have i nstalled the USB flash drive, you can immediately print fi les stored on it. Scanning to USB Flash Drive Y ou can scan a document a nd save the scanned image on the USB flash drive.
Using USB Flash Drive 10.4 2 Make sur e tha t th e US B fl as h dr ive i s ins er ted int o the USB port in the front of the machine. If necessary , insert the flash drive. See page 10.2. 3 Press Scan -to. .. on the control panel. The first av ailable menu item, “USB Memory, ” appears on the bottom line of the display .
Using USB Flash Drive 10.5 10 4 Press Enter . The display shows the av ailable memory space for about 2 seconds and the first available menu item, “Auto Scan, ” appears on the bot tom line of the display . 5 Press the scroll button ( W or X ) until “Manual Scan” appears on the b ottom line of the display .
Using USB Flash Drive 10.6 Managing the USB Flash Drive Changing the Defau lt Settings When you scan a document to the USB flash drive, the default scan options, includi ng scan size and s can format, can b e set to the most frequently used modes. These settings are only available when y ou scan to the USB flash drive.
Using USB Flash Drive 10.7 10 12 If you selected “BMP” in step 10, you are a sked to select a color format, Color , Gray , or Mono, by pressing the scroll button ( W or X ). If you selected “TIFF” or “PDF” in step 10, you can save a multiple-p age document as a single fi le.
Using USB Flash Drive 10.8 7 If you selected a file in step 6, and the display shows the size of the file for about 2 seconds. Go to the next st ep. If you selected a folder , the first file contained in that fold er appears on the bottom lin e of the display .
Using USB Flash Drive 10.9 10 Viewin g the US B Memo ry Status Y ou can check the amount of memory s pace av ailable for scanning and saving documents. 1 Make sur e tha t th e US B fl as h dr ive i s ins er ted int o the USB port in the front of the machine.
Using USB Flash Drive 10.10 Printing From the USB Flash Drive Y ou can directly print files stored on the USB flash drive. Y ou can print TIFF , BMP , TXT , and PRN files. Direct Print option supports: • PRN : PC L6 (V er sio n 2. 1) C omp at ible • TXT : PCL5e Compatible • TIFF : MFP generated TIF files are supp orted with Direct Print.
Using USB Flash Drive 10.11 10 4 T o print the selected file , press Enter , Sta rt , or Print from USB Drive to print the file. If you selected a TIFF , BMP , or TXT file in step 2, you can select the number of copies to b e printed by pressing the scroll button ( W or X ) or entering the number using the numeric ke ys.
Using USB Flash Drive 10.12 Oth erw ise , se le ct “N o” b y p res sing t he scr oll butt on ( W or X ). 6 T o re turn to Standby mode, press Stop/Clear . T o r estore the data: 1 Insert the USB flas h drive. F or details, see pa ge 10.2. 2 Press Menu until “Machine Setup” appe ars on the top line of the displa y .
A U SING Y OUR M ACHINE I N L INUX Y ou can use your machine in a Linux envir onment. This chapter in cludes: • Getting Started • Installing the MFP Driver • Using the MFP Configu rator • Conf.
Using Your Machine In Linux A.2 Getting Started The supplied CD-ROM provides you with X erox ’ s MFP driver package for using your machine with a Linux computer . X erox’ s MFP driver package contains printer and scanner drivers, providing the ab ility to print docu ments and sca n images.
Usin g You r Mach ine In Linux A.3 A Installing the MFP Driver Sys tem R equ ir ement s Supported OS • R edhat 7.1 and ab ove • Linux Mandrake 8.0 and above • SuSE 7.1 and above • Caldera OpenLinux 3.1 and above • T urbo Linux 7.0 and above • Sl ack war e 8.
Using Your Machine In Linux A.4 Installin g the M FP Driv er 1 Make sure that you connect your ma chine to your computer . T urn both the computer and the machine on. 2 When the Administrator Login window appears, type in root in the Login field and enter the system password.
Usin g You r Mach ine In Linux A.5 A 5 When the welcome screen appea rs, click Next . 6 When the installa tion is complete, c lick Finish . The installation progr am has added the MFP Configur ator desktop icon and X erox MF P group to the sy stem menu for your convenience.
Using Your Machine In Linux A.6 Uninsta lling th e MFP Driver 1 When the Administrator Login window appears, type in root in the Login field and enter the system password. N OTE : Y ou must l og in as a super user (root) to i nstall the printer software.
Usin g You r Mach ine In Linux A.7 A Usin g t he M FP C onf igur ator MFP Configura tor is a tool prima rily intended for configur ing MFP devices. Since an MFP device combines the printer and scanner , the MFP Configurator provides options logically grouped for printer an d scann er funct ions.
Using Your Machine In Linux A.8 Printers Confi guration Printers configura tion has the t wo tabs; Printers and Classes . Printers Tab Y ou can se e the current system’s printer configuration by clicking on the printer icon button on the left side of the MFP Configurator wi ndow.
Usin g You r Mach ine In Linux A.9 A Classes Tab The Class es tab shows a list of available printer classes. Scanners Co nfiguration In this window , y ou can monitor the activit y of scanner devices, view a list of install ed X erox MFP devices, chang e device properties, and scan images.
Using Your Machine In Linux A.10 MFP Ports Co nfiguration In this window, y ou can view the list of available MFP ports, check the stat us of each port and release a port that is stalled in busy stat e when its owner is te rminated for an y reason.
Usin g You r Mach ine In Linux A.11 A Configuring Printer Properties Using the properties window provided by the Printers configuration, y ou can change the various properties for your ma chin e as a prin ter . 1 Open the MFP Configurator . If necessary , sw itch to Printers configur ation.
Using Your Machine In Linux A.12 Printing a Document Printing from Applications There are a lot of Linux a pplications t hat you a re allowed to print from using Common UNIX Printing S ystem (CUPS). Y ou can print on your m achine from an y such applic ation.
Usin g You r Mach ine In Linux A.13 A The following four tabs displa y at the top of the wi ndow . • General - allows you to ch ange the pap er size, the pap er type, and the orientation of the documents, enab les the duplex featur e, adds sta rt and end banners, and cha nges the number of pages per sheet.
Using Your Machine In Linux A.14 Scanning a Document Y ou can scan a document using the MFP Configura tor window. 1 Double-click the MFP Configurator on your desktop. 2 Click the button to switch to Scanners Configuration. 3 Select the scanner on the list.
Usin g You r Mach ine In Linux A.15 A 5 Load the document to be s canned fac e up in to the ADF (Automatic Document Feeder) or face down on the document gla ss. F or details, see page 7.6. For detailed guidelines for pr eparing a n original documen t, see page 5.
Using Your Machine In Linux A.16 9 The scanned image appea rs in the new Image Editor window . If you want to edit the scanned image, use the toolbar . For further details ab out editing an image, s ee page A.17. 10 When you are finished, click Save on the toolbar .
Usin g You r Mach ine In Linux A.17 A T o save a Job T ype sett ing for the next scan job: 1 Select the setting you want to use from the Job T ype drop- down list. 2 Cli ck Save . The next time you open the Scanner Properties window, the saved setting is automatically selecte d for the scan job.
Using Your Machine In Linux A.18 For fur ther det ail s abo ut t he Im ag e Edi tor pro gram, re fe r to t he onscreen h elp. Cancels your l ast action. R estor es the acti on yo u cance led. Allo ws you to scr oll thr ough the imag e. Crops t he selected i mage area.
B U SING W INDOWS P OST S CRIPT D RIVER (Wor kCe ntre PE12 0i On ly) If you want to use the PostScri pt driver pr ovided with your machine to print a document, use the information in this Appendix. This featur e is available only on the W orkCent re PE120i.
U SING W INDOWS P OST S CRI PT D RIVER (WorkCentre PE120i Only) B.2 Installing PostScript Drivers PPDs, in combination with the PostScript driver , access printer features and allow the comp uter to communicate with the printer . An installation progr amme for the PPDs is provided on the supplied PS Dr iver CD .
U SING W INDOWS P OST S CRIPT D RIVE R (WorkCentre PE120i Only) B.3 B 2 When the language selection window appear s, select the appropriate l anguage and the n click Cont inue . 3 Choose the components you want to install and then click Continue . 4 Click Continue .
U SING W INDOWS P OST S CRI PT D RIVER (WorkCentre PE120i Only) B.4 Using PostS cript Printe r Driv er Features The machi ne automati cally switches between PostScript and PCL printer languages, de pending on the driver you have selected.
U SING W INDOWS P OST S CRIPT D RIVE R (WorkCentre PE120i Only) B.5 B Printer Settin gs The printer properties window may differ , depend ing on your operating system. This chapter shows the Printing Preferences window displayed on Windows XP . Y our printer ’ s Printing Preferences wi ndow consists of 2 tabs: Layout and Paper/Quality .
U SING W INDOWS P OST S CRI PT D RIVER (WorkCentre PE120i Only) B.6 Page Order Page Or der : Y ou can set the sequence for the page s to print. • Front to Back : Y our machine prints all p ages from th e fi rst page to the last page. • Back to Fron t : Y our machine prints all pages from t he last page to the firs t page .
U SING W INDOWS P OST S CRIPT D RIVE R (WorkCentre PE120i Only) B.7 B Paper/ Quality tab The Paper/Quality tab al lows you to select the paper tray you will use for the print job. Property Description Tray Selection Make sure that Paper Source is se t to the appropriate paper tra y .
U SING W INDOWS P OST S CRI PT D RIVER (WorkCentre PE120i Only) B.8 M EMO.
C Y our mach ine supports Macintos h systems with a buil t -in USB interface or an optional 10/100 Base- TX network interface card. When you print a file from a Macintosh computer , you can use the PostScript driver by installing the PPD file.
Prin ting Fro m a Maci ntosh (W ORK C ENTRE PE120 I O NLY ) C.2 Installing Software for Macintosh The PostScript driv er CD-ROM that came with y our machine provides you with the PPD file to use the PS driv er , Apple LaserWr iter driver , for printing on a Macintosh computer .
Printi ng From a Macint osh (W ORK C ENTRE PE120 I O NLY ) C. 3 C 7 Cli ck Continue . 8 Cli ck Install . 9 After the installati on is finished, click Quit .
Prin ting Fro m a Maci ntosh (W ORK C ENTRE PE120 I O NLY ) C.4 Setting Up the Machine The way to set up your machine is different depe nding on which cable you use to connect the machine to your computer-the network cable or the USB cable. For a Ne two rk-conne cted Maci ntosh Mac OS 8.
Printi ng From a Macint osh (W ORK C ENTRE PE120 I O NLY ) C. 5 C 4 Select the AppleT alk tab. The name of your machine appear s on the list. Select XEC000xxxxxxxxx from the printer box, where the xxxxxxxxx varies depending on your machine. 5 Cli ck Add .
Prin ting Fro m a Maci ntosh (W ORK C ENTRE PE120 I O NLY ) C.6 Printing a Document When you p rint with a Macintosh c omputer , you need to check the printer software setti ng in each application you use.
Printi ng From a Macint osh (W ORK C ENTRE PE120 I O NLY ) C. 7 C Canceling a Pri nt Job T o ca ncel a print job, press the Stop/Clear button on the control panel. The machine finishes printing the page that is moving through the machine and deletes the rest of the print job.
Prin ting Fro m a Maci ntosh (W ORK C ENTRE PE120 I O NLY ) C.8 4 Select the page order on the Layout Di rection option. T o print a border around each pa ge on the sheet, se lect the option you want on the Border drop-down list. 5 Cli ck Print and the machine prints the selected number of pages on one side of each p age.
D Y our machine is a full-featured la ser printer t hat has been optimized to m eet most of your printing needs. Recognizing that each user may have different requirements, howev er , X erox makes sever al options av ailable to enhance your machine’s capabilities.
Installing Machine Options D. 2 Install ing Memory DIMM Y our machine has a dual in-line memory module (DI MM) slot. Use this DIMM sl ot to install more memory option for th e machine. N OTE : Y our mach ine has 3 2 MB of memo ry which can be expanded to 160 MB.
Installing Machine Options D. 3 D 4 R emov e the memory DIMM from it s antista tic package. Locate the alignment notches on the bot tom edge of each DIMM. 5 Holding the memory DIMM by the edges, align the notches on the memory DIMM w ith the grooves at the top of the memory DIMM slot.
Installing Machine Options D. 4 7 Replace the control board c over . 8 Reconnect the power cord and printer cable, and turn the machine on. N OTE : After installing the memory DIMM, you need to select it i n the printer properties of the PostScript printer driver so that you can use it with your machine ( W orkCentre PE120i only ) : 1.
Installing Machine Options D. 5 D Removing a Memory DIMM 1 F ollow steps 1 thro ugh 2 on page D.2 to access the control board. 2 Push the latches at bo th ends of the DIMM slot away from the DIMM. Pull out the DIMM. 3 Place the DI MM in it s ori ginal pa ckagin g or w rap it with a sheet of thin metal, such as aluminium foil, and store it in a box.
Installing Machine Options D. 6 Install ing an Optiona l Tray Y ou can increase the paper han dling capacity of y our machine by installing an optional T ray 2. This tr ay holds 250 sheets of paper . 1 T urn the machine off and unplug all cables from the machine.
Installing Machine Options D. 7 D 4 Place the machine over the tra y , aligning the feet on the machine with the positi oners in the tray . 5 Plug the interface cable of the tray into the co nnector on the back of the machine. 6 Load paper in the tra y .
Installing Machine Options D. 8 Setting Tray 2 in th e Printer Properties If you installed T ray 2 w ith your machine on, the machine does not recognize it. In this case, you need to set the tray i n the printer properties window so that you can use it for PC printing.
E S PECIFICATIONS This chapter in cludes: • General Specifications • Scanner and Co pier Specificatio ns • Printer Spec ifications • Facsimile Specifications • Paper Specifications.
Spe cific atio ns E.2 General Specific ations Item Descript ion Automatic document feede r Up to 50 sh eets (20 l b, 75 g/ m 2 ) ADF document size Width: 142 to 216 mm ( 5.
Spec ificat ions E.3 E Scanner and Copier Specific ations Pac ka ge w e igh t Pa p e r : 2 . 8 K g Plastic: 0. 7 Kg Duty cycle (Monthly) Print: U p to 15, 000 page s Scan: Up to 1,000 page s ADF : Up .
Spe cific atio ns E.4 Printer Specifications Gray scale 128 lev els *Copy Speed is based on Single Docum ent Multiple Copy. Ite m Descript ion Printing method Laser Beam P rinting Prin ting s peed * *.
Spec ificat ions E.5 E Facs imil e Speci fica tion s Ite m Descript ion Compatib ilit y ITU- T Group 3 Applic able li ne Publ ic Swit ched T el eph one Net work (PSTN ) or beh ind PA B X Data codin g MH/MR/MMR (ECM Mode) and JPE G for color fax transmission Modem speed 33.
Spe cific atio ns E.6 Paper Specifi cations Over vie w Y our ma chine accept s a variety of print materi als, such as c ut-sheet paper (including up to 100% recycled fibe r content paper), envelopes, labels, transparenci es and custom-size paper .
Spec ificat ions E.7 E N OTE : Y ou may experience jams when using print materials with a l ength of less than 127 mm (5 in.) . Fo r optimum perfo rmance, ensure that y o u are storin g and handlin g the paper correctly . Pl ease refer to “Paper Stor age Environment” on page E.
Spe cific atio ns E.8 N OTES : • Do not u se let terhead pape r printed with l ow-temp erat ure ink s, such as thos e used in some types of t hermography . • Do not use r aised or emb ossed l etterhe ad. • The machi ne uses heat and pressure to fuse tone r to the pape r .
Spec ificat ions E.9 E Ideally , the machine and pape r storage en vironment should be at or near room temperature, and not too dry or humi d. R emember that paper is hygroscopic; it absorbs and l oses moisture rapidly . Heat work s with humidity to damage pa per .
Spe cific atio ns E.10 • Size: Y ou should only use enve lopes within the following size r a nges. N OTES : • Use only the manual feeder to print en velopes. • Y ou may experience some paper jams when using any media wi th a length less than 140 mm ( 5.
Spec ificat ions E.11 E N OTES : • For the best print quality , posi tion margins no closer tha n 15 mm (0.6 in.) from the edges of the env elope. • Av oid prin ting over th e area where th e enve lope’ s seams meet . Envelope Storage Proper storage of envelopes helps contribute to print quality .
1 I NDEX Numerics 2/4-up, more featur es 5.12 2-side, more features 5.11 A add ing docum ents 7.33 ADF (Automatic Document Feeder), load 5.5, 7.6 ADF rubber pad, repl ace 8.13 auto fit, more f eatur es 5.11 automatic dialing group 7.23 one-touch 7.19 speed 7.
2 E error messages 9.13 exte nsion phon e, co nnect 2.11 F Fav orite sett ing, use 4.13 fax system , set advanced settings 7.38 basic settings 7.3 fit t o page copying 5.1 1 printing 4.18 fron t outp ut tra y, use 3.10 G grou p dia l dialing 7. 25 editing 7.
3 paper load cap acity 3.2 paper size, set paper tray 2.21 print 4.6, A.13 paper source, set 4.7, A.13 paper ty pe, set paper tray 2.21 print 4.7, A.13 parallel, connec t 3.7 poster copying 5.1 3 printing 4.16 PostScript drive r accessing B .4 errors 9.
4 system requiremen ts Linux A.3 Macintosh C .2 Windows 2.29 T tel li ne, co nnect 2.11 toll save mode, us e 2.25 toner cartridge installing 2.5 maintaining 8.6 redistributing 8 .7 replacing 8.8 tone r save mo de, use 2.24 U unins talli ng MFP dri ver Linu x A.
Un point important après l'achat de l'appareil (ou même avant l'achat) est de lire le manuel d'utilisation. Nous devons le faire pour quelques raisons simples:
Si vous n'avez pas encore acheté Xerox WC PE120 Series c'est un bon moment pour vous familiariser avec les données de base sur le produit. Consulter d'abord les pages initiales du manuel d'utilisation, que vous trouverez ci-dessus. Vous devriez y trouver les données techniques les plus importants du Xerox WC PE120 Series - de cette manière, vous pouvez vérifier si l'équipement répond à vos besoins. Explorant les pages suivantes du manuel d'utilisation Xerox WC PE120 Series, vous apprendrez toutes les caractéristiques du produit et des informations sur son fonctionnement. Les informations sur le Xerox WC PE120 Series va certainement vous aider à prendre une décision concernant l'achat.
Dans une situation où vous avez déjà le Xerox WC PE120 Series, mais vous avez pas encore lu le manuel d'utilisation, vous devez le faire pour les raisons décrites ci-dessus,. Vous saurez alors si vous avez correctement utilisé les fonctions disponibles, et si vous avez commis des erreurs qui peuvent réduire la durée de vie du Xerox WC PE120 Series.
Cependant, l'un des rôles les plus importants pour l'utilisateur joués par les manuels d'utilisateur est d'aider à résoudre les problèmes concernant le Xerox WC PE120 Series. Presque toujours, vous y trouverez Troubleshooting, soit les pannes et les défaillances les plus fréquentes de l'apparei Xerox WC PE120 Series ainsi que les instructions sur la façon de les résoudre. Même si vous ne parvenez pas à résoudre le problème, le manuel d‘utilisation va vous montrer le chemin d'une nouvelle procédure – le contact avec le centre de service à la clientèle ou le service le plus proche.
