Manuel d'utilisation / d'entretien du produit Phaser 3100MFP/X du fabricant Xerox
Aller à la page of 90
TELECOM User Guide 253107569-A_ENG XER O X Phaser 3100MFP/X.
Phaser 3100MFP/X Dear customer Dear customer For your security and comfort, we urge you to carefully read the chapter Security before attempting use. In buying this multifunction mach ine, you have opted for a quality XEROX product. Your device satisfies all of the different needs of a modern office automatio n tool.
Phaser 3100MFP/X - I - Contents Contents Dear customer I Consumables I Security 1 Safety introduction 1 Notices and safety 1 Marks, Labels 1 Symbols 1 EMC 1 Note to users in the United States of Ameri.
Phaser 3100MFP/X - II - Contents Activating rerouting 31 Printing rerouted documents 31 Transmission waiting queue 31 Performing imm ediate tran smission fro m the waiting queue 31 Consulting or modif.
Phaser 3100MFP/X - III - Contents Utilities and applications activation 62 Companion Monitor 63 Graphical presentation 63 Device managemen t 63 Selecting the current device 63 Status of the connection.
Phaser 3100MFP/X - 1 - 1 - Security - Software use li cense - Environment - License Security Safety introduction Notices and safety Please read the following instructions carefully before oper ating the machine and refer to them as needed to ensure the continued safe operation of your machin e.
Phaser 3100MFP/X - 2 - 1 - Security - Software use li cense - Environment - License If this equipment does ca use harmful interference to radio or television reception, which ca n be determined by turning the equipment off and on, the user is encouraged to try to correct the interfer ence by one more of the following measures: 1.
Phaser 3100MFP/X - 3 - 1 - Security - Software use li cense - Environment - License used on electromechanic al equipment. • Always exercise care when moving or relocatin g equipme nt. Please contact your local Xerox Serv ice Center to arrange relocation of the copier to a location outside of your building.
Phaser 3100MFP/X - 4 - 1 - Security - Software use li cense - Environment - License This equipment is supplied with a plug that ha s a protective earth pin.
Phaser 3100MFP/X - 5 - 1 - Security - Software use li cense - Environment - License Product Safety Certification EUROPE : This XEROX product is certified by the fo llowing Agency using the Safety Standards listed.
Phaser 3100MFP/X - 6 - 1 - Security - Software use li cense - Environment - License plug is provided with this product. It is designed to be connected to a compatible mo dular jack that is also compliant.
Phaser 3100MFP/X - 7 - 1 - Security - Software use li cense - Environment - License Europe Radio Equipment & Telecommunications Termina l Equipment Directive This Xerox pr oduct has be en self-cer.
Phaser 3100MFP/X - 8 - 1 - Security - Software use li cense - Environment - License Domestic/Hou sehold Environment Application of this symbol on your equipment is co nfirma t ion that you should not d ispose of the e quipment in the normal household waste stream.
Phaser 3100MFP/X - 9 - 1 - Security - Software use li cense - Environment - License Security directives Before turning on your device, check that the outlet that you ar e going to plug it into conforms to the indications shown on the information plate (voltage, curr ent, power network frequency) located on your device.
Phaser 3100MFP/X - 10 - 1 - Security - Software use li cense - Environment - License Positions of Safety la bels on the machine The device has war ning labels at the positions shown be lo w. For your safety, you must never touch these surfaces when you rem ove a pa per jam or when you r eplace the Toner cart ridge.
Phaser 3100MFP/X - 11 - 1 - Security - Software use li cense - Environment - License Software use license CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THE PRESENT LIC ENSE BEFORE OPENING THE SEALED ENVELOPE CONTAINING THE SOFTWARE. O PENING THIS ENVELOPE INDICATES THAT YOU ACCEPT THESE TERMS AND CONDITIONS.
Phaser 3100MFP/X - 12 - 1 - Security - Software use li cense - Environment - License Applicable law This license is under the French law. Any dispute following the interpre tation or execution of this license will be submitted to the Paris Court.
Phaser 3100MFP/X - 13 - 2 - Installation Installation Location conditions By choosing an appropr iate locati on, you prese rve the lon gevity of the machine. Check th at the selected location has the following characteristics: - Choose a well ventilated location.
Phaser 3100MFP/X - 14 - 2 - Installation or liquid can cause a fire hazard or an electric sho ck hazard. - If liquid or metallic item gets accidentally inside the mach ine, turn it off immediately, unplug the powe r cord and contact your retailer. Otherwis e, you will face a fire hazard or an electric shock hazard.
Phaser 3100MFP/X - 15 - 2 - Installation paper or original s. - For environmental reasons, do not dispose of the prod uct or expended supply wastes at househo ld waste collection point. Disposal can take place at our authorised deale r or at appropriate collection sites.
Phaser 3100MFP/X - 16 - 2 - Installation Rules for use symbols WARNING Indicates important safety notes. Ignoring these notes could result in seriou s injury or death. Be sure to read these no tes. They can be found in the Sa fety information section of this manual.
Phaser 3100MFP/X - 17 - 2 - Installation Machine Overview Front and Back sides 1. Control panel 2. Document feeder 3. Paper jam cover 4. Power supply cord connection 5. On/Off switch 6. LINE port - telephon e cable connection 7. EXT . port - connection for external telephone devices 8.
Phaser 3100MFP/X - 18 - 2 - Installation Control panel Accessing menus All functions and set tings are availabl e via the menu and are as sociated with a specific menu comm and. For example, the menu command 51 launches the printing of the functions list (the functions list stores the list of all menus, sub-menus and their identification num ber).
Phaser 3100MFP/X - 19 - 2 - Installation Packaging contents The packaging contains the items listed below: Multifunction device 1 print cartridge 1 Safety guide and 1 Installa tion guide 1 PC installa.
Phaser 3100MFP/X - 20 - 2 - Installation 2 Push the lower panel down until it clicks. 3 Setup the back side tra y stop by pushing the "PUSH" level ( A ). Then adjust the side paper guides to the paper size by pushing lever ( B ) located on the left side gu ide.
Phaser 3100MFP/X - 21 - 2 - Installation Output Support T ab Adjust the paper ou tput support tab depending on the size of the document to be printe d.
Phaser 3100MFP/X - 22 - 2 - Installation 4 Select your country in the list displayed using the or buttons and confirm with OK . 5 If you have set the country to "Other", you may need to set the public telephone NETWORK to use . Press the OK button to specify it.
Phaser 3100MFP/X - 23 - 2 - Installation Use of envelopes • Feeding can be done only through the manual feed. • Recommended ar ea should be the area which excludes 15 mm from the leading ed ge, 10 mm from both the left and right edges, and the rear edge.
Phaser 3100MFP/X - 24 - 3 - Copy Copy Your machine has the ability to make one or more copies. You can also set up seve ral parameters in order to make copies at your will. Simple copy In this case, the default pa rameters are applied. 1 Place the documen t to be copied face up in the automatic document feeder.
Phaser 3100MFP/X - 25 - 3 - Copy 6 Adjust the desired zoo m level, from 25% TO 400% with the buttons or , confirm with the OK button (only available in 1 Page to 1 copy mode). 7 Adjust the desired origin values with the digital keyboard buttons or then confirm with the OK button.
Phaser 3100MFP/X - 26 - 3 - Copy according to the followin g table: 3 Confirm your choice by pressing the OK button. 4 Exit this menu by pressing the button. Zoom setup The ZOOM parameter allows you to reduce or enla rge an area of a document by choosing the origin and the zoom level to apply to the docu ment, from 25 to 400 %.
Phaser 3100MFP/X - 27 - 3 - Copy Paper type setup 851 - ADVANCED FCT/SCAN. & PRINT/PAPER TYPE 1 Press , enter 851 using the keypad. 2 Select NORM AL or THICK with the but tons and . 3 Confirm your choice by pressing the OK button. 4 Exit this menu by pressing the button.
Phaser 3100MFP/X - 28 - 4 - Fax Fax This chapter describes all the fax processing and configuration functions. You will also find a section describing fax mailboxes. Fax transmission Print a cover sheet A header page is stored in your machine. To send your fax using this header page , you can print it at a ny time and fill in your details.
Phaser 3100MFP/X - 29 - 4 - Fax T ransmission with auto redial This function allows you to monitor the dialling operation during a fax transmission. In this case, the maximum transmission rate will be 14400 bps.
Phaser 3100MFP/X - 30 - 4 - Fax To activate relay fr om your fax machine: 1 Load the d ocument to be faxed. 2 Select 37 - FAX / BROADCAST . 3 Enter the remote fax number where you will relay to or choose your dialling mode and press OK . 4 Enter the relay list number used by the remote fa x and press OK .
Phaser 3100MFP/X - 31 - 4 - Fax Setting the re-direction cont act 392 - FAX / REROUTING / CALL NUMB ER 1 Press , enter 392 using the keypad. 2 Using t he keys and within the navigator, select the subscriber from the direc tory. 3 Confirm with OK .
Phaser 3100MFP/X - 32 - 4 - Fax Consulting or modifyi ng the waiting queue 62 - COMMANDS / MODIFY 1 Press , enter 62 using the keypad. 2 In the waiting queue se lect the required document and confirm your choice with OK . 3 You may now modify the paramete rs of the given document then confirm your modi fications by pressing .
Phaser 3100MFP/X - 33 - 4 - Fax Modifying the features of a MBX 71 - MAILBOXES / CREATE MBX 1 Press , enter 71 using the keypad. 2 Select the desired MBX out of the 31 MBX’s, or enter the number of the MBX dire ctly and press OK . 3 Enter the code of this MBX, if there is one, and confirm with OK .
Phaser 3100MFP/X - 34 - 4 - Fax Deposit and Polling You may deposit a document in your fax and keep it available to one or more subscribers who can obtai n a fax of this document by calling your fax with the POLL function.
Phaser 3100MFP/X - 35 - 5 - SMS SMS Thanks to the SMS button, you can send an SMS to subscribers all over the world. An SMS (S hort Message Service) is a service wh ich permits short written messages to b e sent to mobile phones or other SMS- compatible devices.
Phaser 3100MFP/X - 36 - 6 - Parameters/Setup Parameters/ Setup You can setup your machine as you like de pending on the use. In this chapter you will find descriptions of the functions. You can print the functions g uide and the current setup o f your machine.
Phaser 3100MFP/X - 37 - 6 - Parameters/Setup T ype of network You can conne ct your fax to e ither a PSTN or a private network such as private auto matic branch ex change (PABX). You must sele ct the network which is the most convenient . To select the type of network: 251 - SETUP / TEL.
Phaser 3100MFP/X - 38 - 6 - Parameters/Setup 2 Enter the requ ired minima l SIZE NUMBER of the company’s outside numbers an d confirm with OK . The minimal size will r ange between 1 and 30. 3 Enter the required ou tgoing local PREFIX of the company’s telephone network (ma ximum 10 characters) and confir m with OK .
Phaser 3100MFP/X - 39 - 6 - Parameters/Setup automatically. Press the #0 buttons on your telep hone to cancel fax detection. • FAX-TEL : the machine handles reception of fax messages automatically, the DECT base (and registered handsets) handles receptio n of telephone communications automatically.
Phaser 3100MFP/X - 40 - 6 - Parameters/Setup Received faxes reduction mode This menu allows you to reduce receiv ed faxes for printing. This adjustment can be autom atic or ma nual. Automatic mode: This mode automatically resizes received faxes. To set automatic mode: 246 - SETUP / RECEPTION / REDUCTION 1 Press , enter 246 using the keypad.
Phaser 3100MFP/X - 41 - 6 - Parameters/Setup Printing the functions guide 51 - PRINT / FUNCTIONS LIST Press , enter 51 using the keypad. The printing of the functions guide starts. Printing the logs The incoming and outgoing logs list the last 30 transmissions ( incoming and outgoing) made by your machine.
Phaser 3100MFP/X - 42 - 6 - Parameters/Setup Print the list of setups To print the list of setups: 56 - PRINT / SETUP Press , enter 56 using the keypad. The printing of the list of setups starts. Lock the machine This function prevents non-a uthorized people from accessing the machine.
Phaser 3100MFP/X - 43 - 6 - Parameters/Setup Received p ages counter To view the number of pages received on your machine: 822 - ADVANCED FCT / COUNTERS / RECEIVED PG 1 Press , enter 822 using the keypad. 2 The number of r eceived pages appears on the screen.
Phaser 3100MFP/X - 44 - 7 - Directory Directory Your multifunction machine le ts you create a dire ctory by memorising subscribe r records and subscriber lists. Your machine can store up to 250 subscrib er records, which you can group in 20 subscriber lists.
Phaser 3100MFP/X - 45 - 7 - Directory Printing the directory To print the directory: 15 - DIR ECTORY / PRIN T Press , enter 15 using the keyp ad.
Phaser 3100MFP/X - 46 - 8 - Games and Calendar Games and Calendar Sudoku Sudoku is a Japanese puzzle. The game is in a grid format of three sq uares by three sq uares to be distrib uted in fields in zon es of 3 × 3. Depending on the level of difficulty, more or fewer numbe rs are already entered at the start of the game.
Phaser 3100MFP/X - 47 - 9 - Network features Network features You may conne ct your multifunction machine to a wireless network. However, practical knowledge of your computer configuration is required to set up a network. You can connect your machine to a PC using a USB cable or make a wireless co nnection (via radio) with a PC or network.
Phaser 3100MFP/X - 48 - 9 - Network features Connect your WLAN adaptor Your machine belongs to a new generation of termina ls that you can incorporate into a WLAN netwo rk using a WLAN USB key. 1 Plug your WLAN USB key in to the USB port of your machine.
Phaser 3100MFP/X - 49 - 9 - Network features 8 IP CONF.: MA NU or IP CONF.: AUTO appear on the screen. If you choose to set up th e system manually, go to the next paragraph and enter th e parameters IP ADDRESS, SUBNET MASK and GATEWAY. 9 At the end of t his proced ure, you re turn to the main menu of CONFIG.
Phaser 3100MFP/X - 50 - 9 - Network features 2827 - SETUP / WLAN / PARAMETERS / SECURITY This parameter allows you to make your network secure by setting the encryption method to use in your WLAN network. 1 Press , select the menu SETUP using the keys or and confirm with OK .
Phaser 3100MFP/X - 51 - 9 - Network features Setting up the PC For this section, refer to th e instructions supplied by th e manufacturer of the WLAN US B key to help you to find and join the "house " network. 1 You may need to install th e software for the WLAN USB key on the PC, if this has not already been done.
Phaser 3100MFP/X - 52 - 10 - USB memory key USB memory key You can connect a USB memory Key in the front of your machine. The files stored in TXT, TIFF and JPEG formats will be read and you will be ab.
Phaser 3100MFP/X - 53 - 10 - USB memory key Select the printing format: THICK or NORMAL and confirm with OK to start printing. 5 Exit this menu by pressing the button. Delete your files stored on the key You can delet e files stored on your US B memory key.
Phaser 3100MFP/X - 54 - 10 - USB memory key creation. Pressing im mediately star ts the scan and sends a file to the USB memory ke y with the parameters defined in the scan format. Important With the IMAGE format, if you have selected: • BLACK&WHITE , the picture will be saved in TIFF format.
Phaser 3100MFP/X - 55 - 11 - Telephony (option) Telephony (option) The machine lets you conn ect a USB-DECT base to one of the USB p orts of the de vice and re gister DECT handsets to this base. You can then make and receive calls with the registered DECT handsets using the machine te lephone line (standard cordless telephone use) .
Phaser 3100MFP/X - 56 - 11 - Telephony (option) Customising telephony settings This function lets you set the handset ring ing time upo n call reception. This parame ter, used t o define fo r how long the handset(s) rings before terminating a call, is by default set to 30 seconds.
Phaser 3100MFP/X - 57 - 12 - PC Features PC Features Introduction The Xerox Companion Suit e software allows the connection of a personal co mputer with a compatible machine.
Phaser 3100MFP/X - 58 - 12 - PC Features The installation is launched. The following screen appears to indicate the progression of the installation. 6 Click on OK to finish the installation. Your Xerox Companio n Suite ki t is success fully installed on your PC.
Phaser 3100MFP/X - 59 - 12 - PC Features 6 Place your cu rsor on X EROX C OMPANION S UITE and confirm with left-click of the mouse. 7 The welcome screen ap pears. Click on the N EXT button to launch the installation of the Xerox Companion Suit e kit on your PC.
Phaser 3100MFP/X - 60 - 12 - PC Features Installing the drivers manually You can install the print er and scan drivers ma nually without running any setup software. 1 Locate your USB cable conn ectors and connect as shown below on the picture. 2 Power on your machine.
Phaser 3100MFP/X - 61 - 12 - PC Features 2 Power on your machine. The PC detects the device and the drivers are automatically installed. 3 Once the installation is finished, a message indicates that the drivers are installed corr ectly. You can now use the machine to print and scan your documents.
Phaser 3100MFP/X - 62 - 12 - PC Features 6 Select the option R EMOVE DRIVER AND DRIVER PACKAGE and click on the OK button. 7 A confirmation screen appears.
Phaser 3100MFP/X - 63 - 12 - PC Features Companion Monitor Graphical presenta tion Run the application by clicking on the X EROX C OMPANION M ONITOR icon located on your desktop or from the menu S TART >A LL P ROGRAMS > X EROX C OMPANION S UITE > P HASER 3100 MFP > C OMPANION M ONITOR .
Phaser 3100MFP/X - 64 - 12 - PC Features 3 Select the desired scan R ESOLUTION in the drop- down menu. 4 Click OK to confirm the new parameters. Removing a device 1 Select the device from the list and click the minus sign or R EMOVE button. 2 To confirm the removal of the device, click Y ES .
Phaser 3100MFP/X - 65 - 12 - PC Features 4 Adjust the desired parameters and cli ck on the OK button. 5 Click on the S CAN button, you can follow the ongoing scan on t he screen. 6 At the end of the scan, the scann ed picture appears in the PaperPort window.
Phaser 3100MFP/X - 66 - 12 - PC Features 3 Check the Duplex box and choose among the two binding modes: 4 Click on the OK button to begin printin g. 5 The machine prints the odd pa ges (from the highe.
Phaser 3100MFP/X - 67 - 12 - PC Features Address book The address book enables yo u to store the numbers of the contacts you call the most fre quently. The purpose of this function is to facilitate dialling your contact’s number when you want to send an SMS or fax.
Phaser 3100MFP/X - 68 - 12 - PC Features Modify the information related to a contact 1 Select the contact whose data you want to modify, using the mouse. 2 Click on P ROPERTIES . 3 Make the necessary chang es in the window A DDRESS BOOK . 4 Click on OK .
Phaser 3100MFP/X - 69 - 12 - PC Features Send a fax Send a fax from the hard disk or the machine 1 Click the icon of the window MF D IRECTOR . 2 Click N EW then click FA X .
Phaser 3100MFP/X - 70 - 12 - PC Features Receive a fax The wind ow MF Manager and MF Director show, using different messages, the receptio n of a fax. The icon is displayed at the bottom of the window MF Manager and the icon appears in the task bar. You can automatically print faxes on reception.
Phaser 3100MFP/X - 71 - 12 - PC Features Fax p aramet ers Access to fax parameters 1 Click on the icon of the window MF D IRECTOR . 2 Select T OOLS > O PTION > F AX . 3 Make the adjustments required, referring to the description o f parameter s below and click OK .
Phaser 3100MFP/X - 72 - 12 - PC Features Cover page The cover page is part of a fax document au tomatically generated by your machine conta ining information concerning the sender, the recipient, the date, the tim e sent, comments, etc... This page may be sen t alone or in front of a fax document, but always at the same time as the docu ment.
Phaser 3100MFP/X - 73 - 12 - PC Features • Option ( B ): Launch MFM ANAGER , select N EW F AX , select the scanne r source as shown be low: Add any recipient to the reci pient list, click on the tab.
Phaser 3100MFP/X - 74 - 12 - PC Features 3 Click on the icon to display the available fields. To add a field, proceed as follows: - Select the field you want to insert by clicking the field palette. A stam p replac es the cursor of your mouse. - Click the location where you want to put the field on the model.
Phaser 3100MFP/X - 75 - 12 - PC Features SMS Communications (depending on model) From your PC, you can send SMS to a single recipient or to multiple recipients using the distribution gro ups. Communications being sent are monitored by means of the outbox, the outbox log and the outbox me mory (items sent).
Phaser 3100MFP/X - 76 - 12 - PC Features Follow-up of SMS SMS communications are monitor ed by means of: • an outbox, • a sent item memory, • an outbox log. These services make it possible to have complete information on the machine activity with regard to communications.
Phaser 3100MFP/X - 77 - 13 - Maintenance Maintenance Service General information To ensure that you r machine is kept in the best conditions, it is recommended tha t you periodically clean the interior of the machine. Please respect the followin g rules while using this machine: - Do not leave the scanner cover open.
Phaser 3100MFP/X - 78 - 13 - Maintenance A wait message appears. The smar t card is read. 9 Remove the sm art card from the reader, yo ur machine is ready to prin t again.
Phaser 3100MFP/X - 79 - 13 - Maintenance Printer issues Error messages When the printer encounter s any of the problems described below, th e corresponding message is shown on the machine display. Paper jam When printing, a sheet of paper may get stuck in the printer or the paper tray and cause a paper jam.
Phaser 3100MFP/X - 80 - 13 - Maintenance ADF Feeding problems When a paper jam occurs, the following message appears: 1 Open the document feeder scanne r cover. 2 Remove the jammed paper witho ut tearing it. 3 Close the document feeder scanner cover. 4 Press .
Phaser 3100MFP/X - 81 - 13 - Maintenance Code 06 - Printer default An incident occurr ed in the printer: no paper, p aper jam, opened cover... In th e reception mode, this incident appears only if the receptio n para meter is switched to W ITHOUT P APER .
Phaser 3100MFP/X - 82 - 13 - Maintenance PC printing via WLAN connection Firmware update Updating the machine firmware requires that the Xerox Companion Suite software be installed on your PC, and that the PC is connected to the machine (see PC Features , page 57).
Phaser 3100MFP/X - 83 - 13 - Maintenance Specifications Physical specifications Electrical specifications Environment al specifications Peripheral specifications Printer Copier Scanner Printing supports PC connection Dimensions: 412 x 447 x 386 mm Weight: 13 kg Power supply (see rating plate): Singl e phase 120 V - 50/60 Hz - 8.
Phaser 3100MFP/X - 84 - 13 - Maintenance Consumable specifications Print cartridge Specifications are subject to cha nge s for improvement without notice.
Phaser 3100MFP/X - 85 - Customer Information Customer Information As part of our continuing quest for total customer satisf actio n, all of our products are made with ease- of-use and reliability in mind. If you need assistance during or afte r pr oduct installation, please visit th e Xero x website for online solutions and support: http://www.
Un point important après l'achat de l'appareil (ou même avant l'achat) est de lire le manuel d'utilisation. Nous devons le faire pour quelques raisons simples:
Si vous n'avez pas encore acheté Xerox Phaser 3100MFP/X c'est un bon moment pour vous familiariser avec les données de base sur le produit. Consulter d'abord les pages initiales du manuel d'utilisation, que vous trouverez ci-dessus. Vous devriez y trouver les données techniques les plus importants du Xerox Phaser 3100MFP/X - de cette manière, vous pouvez vérifier si l'équipement répond à vos besoins. Explorant les pages suivantes du manuel d'utilisation Xerox Phaser 3100MFP/X, vous apprendrez toutes les caractéristiques du produit et des informations sur son fonctionnement. Les informations sur le Xerox Phaser 3100MFP/X va certainement vous aider à prendre une décision concernant l'achat.
Dans une situation où vous avez déjà le Xerox Phaser 3100MFP/X, mais vous avez pas encore lu le manuel d'utilisation, vous devez le faire pour les raisons décrites ci-dessus,. Vous saurez alors si vous avez correctement utilisé les fonctions disponibles, et si vous avez commis des erreurs qui peuvent réduire la durée de vie du Xerox Phaser 3100MFP/X.
Cependant, l'un des rôles les plus importants pour l'utilisateur joués par les manuels d'utilisateur est d'aider à résoudre les problèmes concernant le Xerox Phaser 3100MFP/X. Presque toujours, vous y trouverez Troubleshooting, soit les pannes et les défaillances les plus fréquentes de l'apparei Xerox Phaser 3100MFP/X ainsi que les instructions sur la façon de les résoudre. Même si vous ne parvenez pas à résoudre le problème, le manuel d‘utilisation va vous montrer le chemin d'une nouvelle procédure – le contact avec le centre de service à la clientèle ou le service le plus proche.
