Manuel d'utilisation / d'entretien du produit BePunctual du fabricant AB Soft
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Copyright © 2008 Aquarius Soft Pte Ltd. All rights reserved. Version 4.0 User Manua l BePunctua l Server.
User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 2 of 35 All rights reserved. 1 Table of Content 1 TABLE OF CONT ENT ................. ......... ............. ......... .............. ........ ..............
User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 3 of 35 All rights reserved. 6 ORGANI Z ATI ON INFORMATI ON ............. ............. ......... ............. ......... .............. ......... ........ 19 7 DEPAR TMENTS .
User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 4 of 35 All rights reserved. R UN W HEN L OG O N W INDOWS ............. ........ .............. ......... ......... ............. ......... ............. ....
User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 5 of 35 All rights reserved. 2 Introduction What is BePunctual Server? Aquarius Soft BePunctual S erver is .
User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 6 of 35 All rights reserved. Easy to Use Like all other Aquarius Sof t products, we spent much time in making sure that the softwar e is very easy to learn and us e by bo th the administrator and your staff.
User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 7 of 35 All rights reserved. 3 Installation and Remove Installing the applicat ion NOTE: Please e nsure that you log into Windows with an administrator account before star ting the install ation.
User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 8 of 35 All rights reserved. Main Menu Menu Sub-M enu Description File New Staff Add a new staff New Staff .
User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 9 of 35 All rights reserved. Main Tab The Main Tab is for s electing the content to display in the Content Area. The f ollowing tabs are available on the Main Tab: • Today : Click this tab to check wh o's in/out today.
User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 10 of 35 All rights reserved. Setup Departments View You can then group y our staffs into departments and set a dep artment head for each d epartment. This view lets you add , edit and delete yo ur organization departments.
User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 11 of 35 All rights reserved. Setup Leave Types View This view lets you add , edit and delete yo ur organization leave types like Annual Leave, Medical Leave, No-Pay Leave etc.
User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 12 of 35 All rights reserved. Today View This view lets you check who's in/out now today and their punch in/out times and remarks. This view is accessed via Today Tab .
User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 13 of 35 All rights reserved. Approved L eave View This view lets you add , edit and delete yo ur staff appro ved leave. This infor mation lets you track the frequency and r eason of their leave easily.
User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 14 of 35 All rights reserved. 5 Getting Started Running the Application BePunctual Server has a Windows serv ice ( BePunctual Server Service ) module that is run in the background wh en the computer is pow er up with or without log on.
User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 15 of 35 All rights reserved. Viewing Who's In/Out To view who's in/out today: • Run and show the S erver s oftware.
User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 16 of 35 All rights reserved. Viewing Organizatio n Informatio n To view yo ur organization information: • Run and show the S erver s oftware. • Click Setu p Tab .
User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 17 of 35 All rights reserved. Viewing Staff Informatio n To view yo ur staff info rmation: • Run and show the S erver s oftware. • Click Setu p Tab . • Click Staf fs to show the Setup Sta ffs View • Select the staff y ou want.
User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 18 of 35 All rights reserved. Enrolling Staff Fingerprint You can enroll a staff fingerprint for use in pun.
User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 19 of 35 All rights reserved. 6 Organization Inform ation You can view and e dit your organ ization information in the Setup Organization View . 7 Departments You can group y our staff into departments.
User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 20 of 35 All rights reserved. 8 Staffs Staffs are y our organ ization employees or wo rkers .
User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 21 of 35 All rights reserved. Staff Punch In/Out Sett ings Page This page lets you configure a staff's punch in/out settings. Item Description Punch ID Set the staff punch ID here.
User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 22 of 35 All rights reserved. 1st Half Kno ck Off Time (Monday to S unday) (Only for f ull-working days) This is the time a staff can knock o ff fro m work when the staff takes 2nd half of the day leave.
User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 23 of 35 All rights reserved. amount for daily b ased staff only. Working Day Pay Per Day By Day of Week Check this option if the working d ay pay p er day is different f or one or more days of the week.
User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 24 of 35 All rights reserved. Staff Contact I nformat ion Page This page lets you configure a staff's contact information. Item Description Office Email This is the staff's off ice email address.
User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 25 of 35 All rights reserved. 9 Holidays Holidays are non-wor king days fo r staffs. BePunctual takes into consideration of holidays when generating repor ts and when calculating staff pay.
User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 26 of 35 All rights reserved. 10 Leave Typ es Example of leave types are Annual Leave, Medical Leave etc. Leave can be pa id leave or no-pay leave. Fo r paid leave, pay w ill not be deducted f rom the staff salary.
User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 27 of 35 All rights reserved. 12 Punch Cards a nd Punch E ntries A punch card contains all punch entries of a staff.
User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 28 of 35 All rights reserved. 13 Punch Stations Punch stations are software fo r staffs or visitors to punch in/out or for managers to re trieve attendance data from the sys tem.
User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 29 of 35 All rights reserved. Deleting an Inactive Punch Stat ion You can delete a no longer in use punch s.
User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 30 of 35 All rights reserved. 14 Reports BePunctual Server can gener ate the following repo rt types: • Staff Workin g Days and Hours : This rep ort shows the working day s and hours d etail s of the staff fo r the selected pe riod.
User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 31 of 35 All rights reserved. 15 Working Days and Hours Te mplates For y our convenience, work ing days and hours templates can be cre ated and subsequently applied to staffs.
User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 32 of 35 All rights reserved. 16 Staff Pay Temp lates For y our convenience, staff pay templates can be created and subsequently app lied to staff.
User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 33 of 35 All rights reserved. 17 Visitor Types Visitor Type is way to gr oup your v isitors. Examples of staff types are parents, contractors etc. To add a v isitor to a visitor typ e, edit the visitor information and se t his visitor type.
User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 34 of 35 All rights reserved. 19 Customizations Run When Log On Windows BePunctual Server has a Windows serv ice ( BePunctual Server Service ) module that is run in the background wh en the computer is pow er up with or without log on.
User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 35 of 35 All rights reserved. You can change the connection por t number via Setup -> Opt ions -> Gen.
Un point important après l'achat de l'appareil (ou même avant l'achat) est de lire le manuel d'utilisation. Nous devons le faire pour quelques raisons simples:
Si vous n'avez pas encore acheté AB Soft BePunctual c'est un bon moment pour vous familiariser avec les données de base sur le produit. Consulter d'abord les pages initiales du manuel d'utilisation, que vous trouverez ci-dessus. Vous devriez y trouver les données techniques les plus importants du AB Soft BePunctual - de cette manière, vous pouvez vérifier si l'équipement répond à vos besoins. Explorant les pages suivantes du manuel d'utilisation AB Soft BePunctual, vous apprendrez toutes les caractéristiques du produit et des informations sur son fonctionnement. Les informations sur le AB Soft BePunctual va certainement vous aider à prendre une décision concernant l'achat.
Dans une situation où vous avez déjà le AB Soft BePunctual, mais vous avez pas encore lu le manuel d'utilisation, vous devez le faire pour les raisons décrites ci-dessus,. Vous saurez alors si vous avez correctement utilisé les fonctions disponibles, et si vous avez commis des erreurs qui peuvent réduire la durée de vie du AB Soft BePunctual.
Cependant, l'un des rôles les plus importants pour l'utilisateur joués par les manuels d'utilisateur est d'aider à résoudre les problèmes concernant le AB Soft BePunctual. Presque toujours, vous y trouverez Troubleshooting, soit les pannes et les défaillances les plus fréquentes de l'apparei AB Soft BePunctual ainsi que les instructions sur la façon de les résoudre. Même si vous ne parvenez pas à résoudre le problème, le manuel d‘utilisation va vous montrer le chemin d'une nouvelle procédure – le contact avec le centre de service à la clientèle ou le service le plus proche.