Manuel d'utilisation / d'entretien du produit 4100 du fabricant Oki
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OKIF AX 4100 Handbook English 4100 Fax ENGLISH 15/1/97 9:37 am Page 1.
English Every effort has been made to ensure that the information in this document is complete, accurate and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control.
Safety English Safety 3 Installation Hints ■ Install your fax machine in a dust-free location away from direct sunlight. ■ Do not plug your fax machine into a power source shared by equipment which produces electrical noise (i.e., air conditioners, etc.
English 4 Safety serviceable. Do not attempt to service the machine or lubricate moving parts by yourself. ■ Pull out the AC plug before trying to remove any objects that may have fallen into the machine. ■ Immediately disconnect the fax machine if it becomes physically damaged and arrange for its repair or disposal.
Contents English Contents 5 Introduction 8 Features 8 Product Options 9 Memory Expansion 9 PC Interface Board 9 Optional Handset 9 Optional Document Stacker 9 Component Identification 10 What Y ou Sho.
English 6 Contents Basic Operations 33 Preparing Documents 33 Document Size 33 Multiple Page Documents 33 Loading Documents 34 Sending a Fax to a Single Location 35 Search Key Dialling 35 Real-Time Di.
English Contents 7 Reports 55 Understanding Reports 55 Activity Report 55 Broadcast Confirmation Report 55 Broadcast Entry Report 56 Message Confirmation Report 56 Configuration Report 56 Phone Direct.
English 8 Introduction Introduction Thank you for purchasing this OKIF AX fax machine. This fax machine uses advanced Light Emitting Diode technology to transfer received and copied images to plain paper . It has been designed to make sending and receiving faxes a fast and trouble-free process.
English Introduction 9 ■ A closed network feature to allow you to limit who can send faxes to your fax machine, or to limit both where faxes can be sent to and received from. ■ Y our fax machine can also make up to 50 sorted copies of an original document (using standard- weight 20 lb.
English 10 Component Identification Component Identification What Y ou Should Receive Facsimile Unit Power Cord T oner Cartridge T elephone Cord Image Drum Unit (inside fax machine) Optional Document .
Components English Component Identification 11 One T ouch Keypad Control Panel Document Guides Adjust these guides to the page width of the documents that are to be copied or faxed. Paper T ray/Copy Stacker Load up to 100 sheets of paper into this tray.
English 12 Component Identification Components Expansion Slot Cover Open this cover to expose expansion slots for optional PC interface and memory expansion boards. LINE T erminal T erminal for connecting the unit to an outside telephone line. TEL T erminal T erminal for connecting the fax machine to an optional handset or external telephone.
English Component Identification 13 Control Panel ABC PHOTO 22 1 19 18 EX FINE FINE STD LIGHT NORMAL DARK AUTO REC HYPHEN SEARCH HOOK V . REQUEST REDIAL AUTO DIAL SELECT FUNCTION COPY ALARM UNIQUE YES NO 8.
English 14 Component Identification Control Panel Keys and Indicators 1 LCD Display Panel: Refer to this display for instructions and information while your fax machine is performing operations or while you are programming. 2 Transmit Resolution/Y es § key: Use this key to change the resolution used for transmitting documents.
English Component Identification 15 end of your transmission or after reception of any page has been completed. T o answer a voice request, press the this key after lifting your telephone handset. 8 Redial Key: Press this key to manually redial the last number dialled on your fax machine.
English 16 Component Identification 15 Plus key (One T ouch key 8): Each fax number you enter or program into your fax machine can be up to 32 digits long. In the case that you need to dial a number which is longer than 32 digits, it is possible to dial a number using any combination of One T ouch keys, Auto Dial numbers or the numeric keypad.
English Component Identification 17 The One T ouch Keypad The One T ouch keys are your fax machine’s most important tool. Y ou will use them for quick, one- touch dialling, and to access most of your fax machine’s functions and programming options.
request it to send the documents loaded into it (polling reception). 6/Report Print Key: Use this key to manually print reports from your fax machine. 7/Counter Display Key: Y our fax machine keeps track of the number of pages it has printed in sever- al ways.
Installation English Installation 19 Getting Started T o install your new fax machine, follow the instruc- tions from Unpacking to Setting the Fax Identification.
English 20 Installation Setting Up Y our Fax Machine Install the Paper T ray/Copy Stacker 1 Slip the paper tray/copy stacker tabs into the rear- most slots in the top of the unit. Y ou will feel them lock into place. Install the Document T ray 1 Insert the document tray into the long horizontal slot on the top of the unit.
English Installation 21 3 Remove the toner cartridge from its package and gently shake it from side to side to distribute the toner . Then carefully peel the white plastic tape from the bottom of the toner cartridge. 4 With the ridged side facing up and the gray lever on your right, insert the toner cartridge into the image drum unit.
English 22 Installation Connect to the T elephone Line 1 Insert one end of the telephone cord into the LINE terminal at the back of the machine. 2 Insert the other end of the cord into your wall telephone jack. Tip: Now, you can connect either an exter nal telephone or the exter nal handset option for your fax machine.
English Installation 23 Connecting an External T elephone or Answering Machine 1 Insert one end of the telephone cord into the TEL terminal on the back of the machine.
English 24 Installation Y our fax machine automatically reduces the vertical length of the page images it receives to fit on the paper loaded in your fax machine (down to 75% of the original length).
English Installation 25 Setting the Answering Mode Y our fax machine has a number of answering modes which determine how it handles incoming calls (both fax and voice).
English 26 Installation PC Fax Mode [PC]: If you have purchased the optional PC Interface Board for your fax machine, this mode turns on the connection between your fax machine and a personal computer . Refer to the documentation you received with your PC Interface Board option for details.
English Installation 27 show 4:SYSTEM DA T A PRG. 4 Press the Y es § key. The display will show NO=<TSI/CSI>, ID=<SENDER ID>. 5 After the display clears, enter the full telephone number of your fax machine using the numeric keypad.
English 28 Installation 4 Using the numeric keypad, enter 15. This display will show USER LANGUAGE. 5 Press the No © key to switch to the other installed language. 6 T o accept the language change, press the Y es § key. 7 Press the Select Function key to finish.
Dial Directories English Dial DIrectories 29 Programming One T ouch Keys Y our fax machine has ten One T ouch keys for rapid dialling. Y ou can store up to two fax numbers with 32 digits for each One T ouch key, a main number and an alternate number which will be used if the main number is busy.
English 30 Dial DIrectories T o Do This Use Enter two letters using Press the No © key to move to the next the same key. character . Move the cursor to Y es § and No © keys make corrections. 8 Press the Start key. The display will show NO=<OR LOCA TION>.
English Dial DIrectories 31 of the number unprogrammed and enter it manually on the numeric keypad). T o use a chain dial number , select the One Touch key or Auto Dial number programmed with the first part of the chain dial number . The display will show: PRESS OT/AD/SRCH KEY .
English 32 Dial DIrectories 9 Press the Start key to finish programming the One T ouch key. The display will show AUTO DIAL NO. [ ]. 10 T o continue programming Auto Dial numbers, go back to Step 4. If you are finished programming, press the Select Function key.
Basic Operations English Basic Operations 33 Preparing Documents ■ T ry to use good quality documents for your trans- missions. Documents that are typed or created in felt-tip black ink on white (or light) paper work best. ■ Do not send documents which are not rectangular .
English 34 Basic Operations Loading Documents T o prevent paper jams and problems during scan- ning, neatly stack your documents, aligning their edges, before loading.
English Basic Operations 35 5 If necessary, use the Type of Original or No © key to set the level of contrast in your document. Document T ype Contrast to Use Documents with normal contrast NORMAL Documents which are too light LIGHT Documents which are too dark DARK 6 Y our documents are now ready for faxing or copying.
English 36 Basic Operations Real-Time Dialling Normally, your fax machine dials the entire number of the location you have selected at one time. Occasionally, it may be necessary to dial numbers in real time (one digit at a time). If your fax machine is equipped with a handset, you can dial in real time by picking up the handset.
English Basic Operations 37 Receiving Faxes in Memory Y our fax machine will automatically receive mes- sages into memory (and not immediately print them) in a few different situations. No Paper Reception When your fax machine has run out of paper , a MSG.
English 38 Basic Operations Rejecting Unsolicited Fax Messages The closed network option allows you to limit the locations your fax machine can communicate with.
English Basic Operations 39 Making Copies Y our fax machine can also be used to make copies. Y ou can make up to 50 copies at one time. Y our fax machine automatically makes all copies in FINE mode. 1 Load your documents. 2 Press the Copy key. The display will show PRG.
English 40 Basic Operations Y ou will know if the person on the other fax machine has issued a voice request when you hear a warbling tone. If you do not respond in approximately six seconds, the voice request is automatically cancelled.
Sending a Fax at a Later Date and Time The delayed transmission feature allows you to send documents at a specified date and time, and frees you from the need to manually start the transmis- sion. Y ou can program a delayed transmission to occur at any time on the day of your transmission, or at any time over the next three days.
English 42 Advanced Operations display shows BROADCAST/MEMORY TX press No © key, display will show FEEDER TX. 10 Select a location. Refer to the following instructions. T o Select Using Do This A One T ouch key Press the One T ouch key. An Auto Dial number Press the Auto Dial key, then enter the two digit Auto Dial number on the numeric keypad.
English Advanced Operations 43 13 When you are finished selecting locations, press the No © key at the SELECT LOCA TION(S) message. 14 If you have selected multiple locations, your fax machine will ask if you want to confir m your selections with a printed report before proceeding.
English 44 Advanced Operations 5 Press the Y es § key to confirm your selection. 6 Repeat Steps 4 and 5 as often as necessary to contin- ue selecting locations. 7 When you are finished selecting locations, press the No © key at the SELECT LOCA TION(S) message.
English Advanced Operations 45 sends (broadcasts) the document to a number of other locations. Two different fax machines are involved in transmit- ting a relay broadcast: the relay initiating station and the relay key station.
English 46 Advanced Operations 9 Press the Y es § key. The display will show SELECT LOCA TION. 10 Select the location of the relay key station. Refer to the instructions below.
Programming English Programming 47 Customizing Features and Operations Many of your fax machine’s features and functions have settings which can be changed to customize the operations of your fax machine. Because each country has different regulations, you may not be able to access all of the settings listed in this chapter .
English 48 Programming 04 IMAGE IN MCF: When a message confir mation is printed, this function adds a portion of the first page your fax machine transmitted. This is printed at the bottom of the message confirmation report. A vailable settings are on and of f.
English Programming 49 11 RING RESPONSE: This function controls how long your fax machine waits before answering an incoming telephone call. The available settings are 1 ring, 5 seconds, 10 seconds, 15 seconds or 20 seconds. The recommended setting for T el/Fax mode is 1 ring.
English 50 Programming 20 ECM FUNCTION: The error correction mode function helps your fax machine to improve commu- nication in areas where telephone line conditions are poor . A vailable settings are on and off. 21 REMOTE DIAGNOSIS: The remote diagnostics feature allows a service person to remotely dial and service your fax machine.
Dial Parameter Settings These functions allow you to control the way your fax machine dials telephone numbers. Refer to Dial Parameter Settings List to deter mine which settings you may need to change, then refer to Changing Y our Dial Parameter Settings to make the change.
English 52 Programming PBX LINE: Turn this function on if your fax machine is connected to a PBX. Once this function has been turned on and the access digit function has been pro- grammed, your fax machine will recognize the access digit you use in your PBX to get an outside line.
English Programming 53 Service Function Settings List LONG DOC. SCAN: Nor mally, your fax machine will not scan documents longer than 360 mm. When this function is on, your fax machine will scan and trans- mit documents of any length for up to one hour .
English 54 Programming H/MODEM RA TE: This function controls the communications speed your fax machine’s modem uses at the beginning of a fax communication.
Reports English Reports 55 Understanding Reports Y our fax machine provides a variety of useful reports which help you understand your fax machine’s current settings, programming and operations.
English 56 Reports ■ For each location, the Location ID or telephone number , the number of pages sent and the result of the communication. Broadcast Entry Report Each time you program a multiple-location transmis- sion (or broadcast), your fax machine will give you the option of printing this report to confirm your entries.
English Reports 57 ■ The Location ID and main fax number for each One T ouch key and Auto Dial code. ■ The alternate number (OR) for each One Touch key. ■ The One T ouch Parameter settings for each One T ouch key (PRM. ECHO). ■ A listing of all of the One T ouch keys and Auto Dial codes included in each group.
English 58 Reports Code Description R_JAM A paper jam occurred in your fax machine while it was receiving a fax, and your fax machine was unable to receive the entire message in memory. S_JAM A document jam occurred in the sending fax machine. STOP The Stop key was pressed, ending the communication session.
Problem Solving English Problem Solving 59 Clearing a Document Jam When a document jam occurs, your fax machine will beep and an error message will appear in the dis- play. If the jammed document looks like it is posi- tioned straight in your feeder , press the Stop key to try to feed the document the rest of the way through the feeder .
English 60 Problem Solving Clearing a Printing Paper Jam If your fax machine displays P APER JAM or NO P APER when the paper tray still contains paper , there may be one or more sheets of paper jammed in the machine. T o clear a paper jam, follow the instructions below.
4 Pull out any paper you see jammed inside the machine. 5 Place the image drum unit back into your fax machine. Ensure that the tabs on both sides of the image drum are inserted correctly as shown below. Then press down firmly on both ends of the image drum until it snaps into place.
English 62 Problem Solving 8 Pull the paper out of the paper tray. If any of the paper is damaged, remove and replace it. 9 Reload the paper into the paper tray. Replacing the T oner Cartridge The number of pages you can print with one toner cartridge varies depending on the type of documents you usually receive or copy.
English Problem Solving 63 1 Lift the fax machine’s top cover into an upright position. 2 Grasp the control panel. Pull upward and toward you until it releases. Swing the control panel up and out of the way. 3 Pull the gray lever on the old toner cartridge all the way toward you.
English 64 Problem Solving 5 With the ridged side facing up and the gray lever on your right, insert the toner cartridge into the image drum unit. Slide the left end of the cartridge in first, then lower the right end into place. 6 Once the toner cartridge is in place, push the gray lever all the way forward to secure it and release the toner .
English Problem Solving 65 9 Close the fax machine’s control panel. Press down until it snaps into place. Replacing the Image Drum Unit If the faxes you receive are light or have vertical streaks in them and you are not out of toner , or if your fax machine displays a CHANGE DRUM message, your fax machine needs a new image drum unit.
English 66 Problem Solving 3 Remove the old image drum unit (with its toner cartridge), wrap it in the packaging materials from your new image drum unit, and throw it away. 4 Insert the new image drum unit into your fax machine. W ar ning: Never expose the image drum unit to light for mor e than 5 minutes.
English Problem Solving 67 Reading Y our Print Counters Y our fax machine’s print counters count the number of pages your fax machine has printed or scanned in its lifetime. If you are experiencing a problem, a ser- vice person may ask you to check these counters.
English 68 Problem Solving (pulse or tone) for your area. If you hear changing tones instead of dialling pulses and you know that your area uses pulse dialling, refer to the MF(TONE)/DP(PULSE) user function setting in the Programming chapter . The display shows a communication error .
English Problem Solving 69 Y ou tried dialling with a One Touch key or an Auto Dial code but nothing happened. Make sure that something is programmed into the One T ouch key or Auto Dial code you are using. Check the fax number to make sure it was entered correctly (see the Dial Directories chapter).
English 70 Problem Solving Y ou want to answer an exter nal telephone but your fax machine always answers first. If you are using an external telephone, change your fax machine’s ring response user function setting. See the Programming chapter . Y our r eceived faxes sometimes look distorted.
Specifications English Specifications 71 Category Specifications Type/compatibility Desktop ITU-T G3 transceiver Applicable network PSTN and PBX Transmission Speed 14400/12000/9600/7200/4800/2400 Automatic fall back Communications Half duplex Coding scheme MH/MR/MMR with ITU-T ECM Horizontal resolution 8 pel/mm V ertical resolution 3.
English 72 Stat User Info Statutory User Information (UK only) The OKIF AX 4100 is approved for connection to telecom- munications systems specified in the instructions for use subject to the conditions set out in them.
English Stat User Info 73 The 2V level indicates the maximum impairment that may be introduced between the terminal apparatus and the Network T er minal Point (NTP) of a Relevant Branch system (RBS) containing the apparatus. Only one OKIF AX 4100 should be connected between any series connected apparatus and the PSTN.
Index English 74 Index #/Group key 16 */T one key 16 0/Unique key 16 1/Delayed TX One T ouch key 17, 41 2/Broadcast ( Feeder TX key 17, 43 3/Confidential TX One T ouch key 17, 44 4/Relay Initiate TX O.
English Index 75 CANCL 57 Chain Dialling 30 Cleaning General 3 LED array 64 Clock, setting 24 Closed network 38, 48 Codes in reports 57 Communication codes 58 Communication errors 68 COMP .
English 76 Index DRUM COUNT 66 Dust 3 E ECHO PROTECTION 30 ECM FUNCTION 50 Electrical noise 3 End of session tone 18 ERR REPORT (MCF) 47 Error correction mode 50 Error tone 18 Errors 47 EX.
English Index 77 K Key select tone 18 L Language 27, 49 LCD display panel 14 LED array, cleaning 64 LIGHT contrast 14 LINE terminal 3, 12, 22 Loading documents 34 Location Program key 18 LONG DOC. TX 53 M Mail box, confidential 44 Maintenance 3 Manual paper feeder 11 Manual receive mode 25 Manual reception 36 MCF (MULTI-LOC.
English 78 Index Paper size 23, 24, 49 Paper tray 10, 11, 20 Password 44 Pause key 16 PBX LINE 28, 52 PBX, connecting to 28 PC fax mode 26 PC interface board 9, 50 PC/F AX SWITCH 50 Personal ID 26 Pho.
English Index 79 Reports 55 Activity 55 Broadcast confirmation 55 Broadcast entry 56 Codes used in 57 Configuration 56 Message confirmation 47, 56 Phone directory 56 Power outage 57 Printing 57 Relay .
English 80 Index T ransmit Resolution/Y es key 14, 34 TSI PRINT 53 TSI/CSI 14, 26 TX MODE DEF AULT 48 Type of Original/No key 14, 35 U Unique characters 16 Unique key 16 Unpacking 19 Unsolicited fax messages, rejecting 38 User function settings 47, 50 User language 49 User program key 18 V V .
Un point important après l'achat de l'appareil (ou même avant l'achat) est de lire le manuel d'utilisation. Nous devons le faire pour quelques raisons simples:
Si vous n'avez pas encore acheté Oki 4100 c'est un bon moment pour vous familiariser avec les données de base sur le produit. Consulter d'abord les pages initiales du manuel d'utilisation, que vous trouverez ci-dessus. Vous devriez y trouver les données techniques les plus importants du Oki 4100 - de cette manière, vous pouvez vérifier si l'équipement répond à vos besoins. Explorant les pages suivantes du manuel d'utilisation Oki 4100, vous apprendrez toutes les caractéristiques du produit et des informations sur son fonctionnement. Les informations sur le Oki 4100 va certainement vous aider à prendre une décision concernant l'achat.
Dans une situation où vous avez déjà le Oki 4100, mais vous avez pas encore lu le manuel d'utilisation, vous devez le faire pour les raisons décrites ci-dessus,. Vous saurez alors si vous avez correctement utilisé les fonctions disponibles, et si vous avez commis des erreurs qui peuvent réduire la durée de vie du Oki 4100.
Cependant, l'un des rôles les plus importants pour l'utilisateur joués par les manuels d'utilisateur est d'aider à résoudre les problèmes concernant le Oki 4100. Presque toujours, vous y trouverez Troubleshooting, soit les pannes et les défaillances les plus fréquentes de l'apparei Oki 4100 ainsi que les instructions sur la façon de les résoudre. Même si vous ne parvenez pas à résoudre le problème, le manuel d‘utilisation va vous montrer le chemin d'une nouvelle procédure – le contact avec le centre de service à la clientèle ou le service le plus proche.
